Approval Procedures

International Partnership Agreements may be initiated at School level either within Queen’s or by the proposed partner.  They may also be initiated at a strategic level as part of a wider university collaboration with an international partner.  In the case of the latter, the development of such an agreement may be initiated by the International Office or relevant departments within the Research and Enterprise Directorate.

Initial Proposal

Depending on who initiates the proposal for an International Partnership Agreement, the School or International Office should contact Academic Affairs with an initial proposal approved by the relevant School Education Committee.  The proposal should be no more than one page in length and contain the following:

  1. The strategic reasons for the proposal in the context of the University’s mission.
  2. The rationale for, and nature of, the collaboration.
  3. The name and status of the prospective collaborative organisation (normally the University would expect to collaborate with other educational organisations and may require documentary evidence of the legal status of a prospective organisation).
  4. The programme(s) which would be the subject of the Partnership Agreement and which the School will aim to recruit students onto.
  5. An indication of the number of students which might be enrolled.
  6. A brief business plan.

Drafting a Memorandum of Agreement

Upon submission of the initial proposal, Academic Affairs will provide initial advice to the School regarding the content of the proposal and will liaise with Finance, Admissions and the International Office as appropriate to seek further clarification and to assist the School in developing a draft Memorandum of Agreement (MOA) that can be taken to the next stage. 

Where the International Partnership Agreement proposes a commission or non-standard fee, a rationale and full business plan must be provided by the School and approved by the Director of Finance and the Director of Marketing, Recruitment, Communications and Internationalisation before Academic Affairs can draft a MOA to be taken to the Collaborative Provision Group (CPG) for approval.

Final Approval

When final approval has been given by the CPG, Academic Affairs arranges for the signature of the MOA.  The authorised signatory for the above agreements is the Vice Chancellor or nominee.  Details of the new collaborative arrangement will be circulated to the Admissions and Access Service, Finance Department, Information Services, the Student Records and Examinations Office and the International Student Support Office.  Details will be recorded on the Collaborative Provision Register.