Approval Procedures

International Partnership Agreements may be initiated at School level either within Queen’s or by the proposed partner.  They may also be initiated at a strategic level as part of a wider university collaboration with an international partner.  In the case of the latter, the development of such an agreement may be initiated by the International Office or relevant departments within the Research and Enterprise Directorate.  Strategic partnerships are approved by Senate.

Approval to Proceed

Approval to Proceed must be secured from the relevant FEB for all proposed collaborative arrangements to allow formal approval mechanisms to be instigated on behalf of the CPG.  Approval to Proceed for all proposed new International Partnership Agreements must be considered in accordance with the University's International Partnership Triage Process.

FEB must inform the Secretary to the CPG if the proposed arrangement is given Approval to Proceed and provide the name of the assigned University Coordinator, providing confirmation of the decision and supporting documentation. The Secretary will then contact the lead School (or Faculty depending on the extent/nature of the arrangement) to confirm next steps.

 

Documentation

A brief written submission, prepared by the School/Faculty should be provided in support of the proposed agreement for consideration by the CPG, together with collated documentation submitted  for Approval to Proceed. 

Where the arrangement includes provision for an articulation arrangement (2+2), the submission should also take account of information requirements for that mode of collaborative provision.

Where the proposed arrangement involves a non-standard fee or commission payment, this must be approved and agreed by the Director of Finance or nominee and a copy of the business plan included in the proposal for CPG.

A draft MOA will be prepared in parallel by Academic Affairs, based on the information provided and consultation with relevant stakeholders, including the partner, as appropriate.  

University Approval

Supporting documentation should be submitted to the Secretary of the CPG for consideration at the next available meeting or via the fast track approval process.  On agreement, the CPG will forward the MOA, together with its own recommendations, to the Education Committee for final approval, which, in turn, will report the outcome to Academic Council.

When final approval has been confirmed by the Education Committee, Academic Affairs will arrange for the signature of the MOA.    Details of the new collaborative arrangement will be circulated to relevant Faculty staff and Head of School, the University Coordinator, the Admissions and Access Service, Finance, Information Services, the Student Records and Examinations Office, and the International Student Support Office.  Details will be recorded on the Collaborative Provision Register.

University Coordinators will normally be responsible for taking forward implementation and should liaise with their School/Faculty, particularly in relation to the application of any Partnership Management Plans which may be required by the Faculty.