Academic & Student Affairs

Student Handbook for Collaborative Programmes

Queen’s University Belfast 
Student handbook for collaborative programmes

This handbook introduces Queen’s University to students who are studying for an award of the University through a collaborative arrangement and outlines some procedures students should be aware of. 


  1. Welcome
  2. Introduction to Queen’s University
  3. What is a collaborative arrangement?
  4. Role of University
  5. Role of Collaborative Organisation
  6. University Processes for students on collaborative programmes

1. Welcome 

Welcome to Queen’s University.  Although you are studying a programme taught in full, or in part, at another institution, it is a programme leading to a qualification of Queen’s University, so on behalf of the University, I would like to welcome you.  You may receive part of your tuition at Queen’s or by staff from Queen’s, or it may be delivered completely by staff from another institution that have been approved by Queen’s as recognised teachers.  Most of your day-to-day contact will be with your home institution, and it will be able to provide you with information you need to make the most of your studies.  However, whatever the arrangements for the delivery of your programme, the University pays close attention to the quality of teaching and learning opportunities, to assist you to achieve a qualification from Queen’s at the end of the programme.

I hope you enjoy your studies.
Professor Tom Millar
Chair of the Collaborative Provision Group

Queen’s University

2. Introduction to Queen’s University

In 2008, Queen’s University Belfast celebrated one hundred years as an independent University.  It is a broadly based, research-driven University, combining a liberal education with professional and vocational disciplines.  It is structured into 20 academic schools in three faculties; Medicine, Health and Life Sciences; Arts, Humanities and Social Sciences; Engineering and Physical Sciences.  The University encourages a network of overseas collaborations and the recruitment of overseas students.  Further information about the University can be found on its website at

The purpose of this handbook is to clarify the nature of your relationship with the University, your rights and responsibilities, and the services to which you are entitled.  

3. What is a Collaborative Arrangement? 

The programme you are studying is either a franchised programme (developed by the University and taught by the collaborative organisation) or a validated programme (developed by the collaborative organisation and approved by the University).

The approval of a collaborative arrangement involves close scrutiny by the University of the collaborative organisation and the facilities available to students.  A University coordinator is appointed to liaise with the collaborative organisation and to focus on the development, monitoring and enhancement of the arrangement at programme level.  The University coordinator is one of the key elements in maintaining standards and ensuring ongoing dialogue with the collaborative organisation.

4. Role of the University

The key role of the University is to ensure that the academic standards of your programme are, and continue to be, at the appropriate level, and that they justify the conferral of a University award.

The University considers students enrolled on collaborative programmes, which lead to its awards, as students of the University.  Therefore, you are eligible to receive a University student card and to use University facilities, in addition to enjoying the facilities at your home institution. 

5. Role of the Collaborative Organisation

The collaborative organisation should provide you with a student handbook setting out:

  • Programme Specification
  • Module details
  • The intended learning outcomes for the programme
  • Admissions requirements
  • Assessment methods
  • Guidance and support facilities available at the collaborative organisation
  • Information on tuition fees
  • Details of student feedback mechanisms
  • Complaints and appeals procedures
  • Details of the University coordinator for your programme
6. University Processes

At Queen’s University, responsibility for dealing with student administration for collaborative arrangements rests with the appropriate academic School.  Responsibility for monitoring the quality and standards of collaborative programmes rests with the Collaborative Provision Group.  Should you encounter a problem that your home institution is unable to deal with you should contact the University coordinator, in the first instance. 

6.1     Enrolment and Registration 

Normally enrolment and registration will take place at the University.  Your home institution may be in a position to transfer enrolment details electronically to Queen’s.  You should contact your home institution in the first place. 

6.2     Transfer to Queen’s from Overseas Collaborations

It is the students responsibility to comply with relevant immigration legislation for entry to study in the United Kingdom.

6.3     Fees

Fee arrangements often differ for individual collaborative programmes and you are advised to contact your home institution, in the first instance should you have any concerns about your situation. 

6.4     Student Cards

On completion of the enrolment process you are eligible to receive a University student card which entitles you to access the University’s Library, IT facilities and the Physical Education Centre (PEC) for the duration of your programme, excluding any periods of temporary withdrawal.

 6.5    Staff -Student Consultative Committees

It is expected that all students enrolled on Queen’s University programmes will have the opportunity to be involved (through a student representative) in a staff-student consultative committee (SSCC) or equivalent.  SSCC meetings provide a forum for staff and students to discuss issues relating to a programme.  It is not an appropriate forum for raising personal grievances or complaints. 

6.6   Student Academic Complaints Procedure 

Students are expected to seek a resolution to a complaint at local level.  In the first instance you should raise the complaint in writing with the programme coordinator in your home institution.  You may wish also to inform the University Coordinator for your programme in relation to your complaint.  If the complaint remains unresolved, you may be able to have the complaint investigated through the University’s Student Complaint procedures.  Further details are given in the section IV of the University Calendar which may be found at

6.7     Student Academic Appeals Procedure  

If the School Student Progress Committee requires you to withdraw from your programme, and you have reasonable grounds, you may appeal the decision to the University’s Central Student Appeals Committee.  Appeals must be submitted within ten working days of the publication of the communication stating the Board of Examiners decision.  Further details are given in the relevant section of the University Calendar which may be found at  

6.8     Completion of Study

 When you successfully complete your programme of study you will receive an official certificate and transcript from Queen’s University.  If you are following a programme leading to an Undergraduate Degree, Foundation Degree, Postgraduate or Masters Degree, you will be invited to attend a graduation ceremony at Queen’s University.   Your home institution may arrange its presentation ceremony for students and contact you directly.