Estates Directorate

Health and Safety Management System

The Estates Directorate operates a Health and Safety Management System based on the principles established in the Health and Safety Executives guidance note HSG65.  The management procedure brings together 23 procedures to form a comprehensive health and safety management strategy for the Directorate.  The procedures covered by this system are:

Accident Investigation
Asbestos Policy and Management
Communications
Contractor Evaluation
Document Control
Construction Design and Management
COSHH Assessment
DSE Assessment
Environmental Policy and Management
First Aid
Fire Evacuation
Health and Safety Training
Legal Update
Legionella Policy and Management
Management Review
Manual Handling Assessment
Non-Conformance
Permit to Work
PPE
Risk Assessment Internal Review
Safety Inspections
Statutory Inspections

The 23 procedures are managed centrally by the Safety Co-ordinator, with specific training and direction given to Estates Managers who have managerial responsibility for a procedure. 

Devolved Responsibilities

Due to the Directorate and School structure within the University, a number of Health & Safety procedures do require a level of devolvement to ensure compliance.

The Estates Directorate manages the central function for Legionella Control.  However, Student Plus have devolved responsibility for inspection, system cleaning and flushing of little used outlets in student and staff accommodation together with other Student Plus controlled facilities.

Asbestos Management survey data for buildings is centrally managed by the Estates Directorate and is available to contractors and staff.

Portable Appliance Testing is devolved to Schools and Directorates who have responsibility for arranging tests to be carried out in accordance with local management risk assessments.

Statutory Inspections are managed centrally through the Estates Directorate; however Schools and Directorates are required to notify Estates when new systems are acquired or items are decommissioned and removed from service e.g.

  • Lifting Equipment
  • Pressure Systems
  • Local Exhaust Ventilation and Fume Cupboards
  • Cranes, Hoists and lose slings