Estates Directorate

Space Management

The Estates Directorate is responsible for the efficient and sustainable management of University space to meet teaching, research, and support needs.

Effective space management, as well as contributing to a reduction in overheads and to the delivery of high quality teaching and research and the student learning experience, is critical in order to meet challenges from both the demographics of the student body and from technologically driven changes in teaching and learning. Space management, therefore,is not solely an "Estates" issue, but needs to be carefully integrated with institutions' strategic and financial planning.

Tools used in the effective management of space include:

  • The introduction of central computerised timetabling which, combined with data from surveys of centrally bookable rooms and school controlled teaching and specialist space, aims to ensure the provision of an appropriate portfolio of accommodation, responsive to the mode of pedagogy and size of cohort.
  • Development of the Queen's Property Information Management System (QPIMS) to provide up-to-date information on space provision and usage (such as size of the estate, breakdown by space type and user, condition, functional suitability, actual and planned usage, and space costs).
  • Benchmarking of space provision and costs - size of estate, capital expenditure, repair, maintenance and other running costs - and the setting of key performance indicators

Additionally, when constructing new buildings and refurbishing existing properties, the University is committed to the principles of good quality, fitness for purpose, space efficiency, value for money, and sustainability.