Easter Payment Arrangements
Staff should note the following Payments Office arrangements over the Easter holiday period for paying correctly authorised Supplier Invoices, Request for Payment Forms and Staff Expenses Claims:-
- Invoices received by 5.00pm, Wednesday 24 March and Requests for Payment and Staff Expenses Claims received by mid-day, Thursday 25 March will be paid week-ending 2 April 2010.
- Invoices received by 5.00pm, Tuesday 30 March and Requests for Payment and Staff Expenses Claims received by mid-day, Wednesday 31 March will be paid week-ending 16 April 2010.
- Normal payment arrangements will apply for all payment requests received week-commencing 12 April 2010.
Further clarification of these arrangements, if required, may be obtained from the Payments Office, 028 9097 3029.
April 2010 Payroll Deadline
Due to the University’s Easter closure, the normal payroll deadline will be brought forward.
All payroll data, including timesheets, Jobshop timesheets, overtime claim forms, Childcare Voucher request forms, bank details amendments etc, must be received in the Salaries Office by Thursday 1 April for inclusion in April salaries.
This deadline also applies to fee payment request forms for the Non Staff Payments system (NSP) and External Examiners on the Modified Payroll System (MPS).
In order to meet the revised deadline, you may wish to consider returning fee claims and additional hours claims for work done to Friday 26 March, and including payment requests for work done from Saturday 27 - Wednesday 31 March with your April 2010 claims. The deadline for these will be Friday 7 May.
Any data received after Thursday 1 April will be processed for payment at the end of May 2010.
Please ensure all relevant staff are advised of this deadline to ensure timely payments to staff and non-staff payees.
Monitoring Officers should ensure all March absences due to sickness have been input to the Queen’s Online Absence Management System by Thursday 1 April.
Month end reports now available online
For some time the (Qfis) Financial Systems team has been developing month end reports which can be generated by the end user in a much more efficient and timely manner. This functionality has been made available for April’s month end and replaces the cumbersome system of printing hard copy reports and physically posting them to School and Directorate Offices. This should go some way to ensuring that the right people get access to their reports and in a more timely manner. This is seen by those involved in the development and testing as a significant positive development.
10/03/2010: The Finance Directorate Corporate Financial Report
The Finance Directorate Corporate Financial Report to University Operating Board 6 months ended 31 January 2010 is now available to download. To view this report please click here