Purchasing for Clubs and Societies

Current Supply Arrangements

Rules and Regulations

Guidelines for Completion of Transaction Authorisation Form and Asset Management containing guidance on:

• ­Information to be Provided for Purchase Orders & Purchase Card Transactions
• VAT Codes – Purchase Order, Purchase Card Transaction and Manual Cheque
• Permissible Expenditure - Expenses Reimbursement
• VAT Code – Expenses Reimbursement
• Deliveries of Goods
• Engagement of Individuals Providing Services
• Inventory (Asset Management)

Forms:

• Transaction Authorisation Form
• IMS-1C Equipment Inventory Registration Form
• IMS-2C Equipment Inventory Deletion Form

Purchasing contacts for clubs and societies

Contracts/Supply Arrangements:

Purchasing Office
Level 2
Administration Building
Tele: 028 9097 3026 (or ext 3026 from QUB)
Fax: 028 9097 1390
Email: purchasing@qub.ac.uk

Purchasing Transactions:

Clubs and Societies Finance Office
Students' Union
Tele: 028 9097 3072/3070 (or ext 3072 or 3070 from QUB)
Email: clubsandsocsfinance@qub.ac.uk

Any complaints or issues regarding clubs and societies purchasing should, in the first instance, be directed to:-

Clubs & Societies Co-ordinator
Students' Union
Tele: 028 9097 1052 (or ext 1052 from QUB)
Email: d.bradley@qub.ac.uk

or

SU Vice President Clubs & Societies
Students' Union
Tele: 028 9097 3922 (or ext 3922 from QUB)
Email: su.vpcs@qub.ac.uk