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Purchasing for Clubs and Societies

Current Supply Arrangements

Rules and Regulations


Guidelines for Completion of Transaction Authorisation Form and Asset Management containing guidance on:

  • ­Information to be Provided for Purchase Orders & Purchase Card Transactions
  • VAT Codes – Purchase Order, Purchase Card Transaction and Manual Cheque
  • Permissible Expenditure - Expenses Reimbursement
  • VAT Code – Expenses Reimbursement
  • Deliveries of Goods
  • Engagement of Individuals Providing Services
  • Inventory (Asset Management)


Purchasing contacts for clubs and societies

Contracts/Supply Arrangements:

Purchasing Office
Level 2
Administration Building
Tele: 028 9097 3026 (or ext 3026 from QUB)
Fax: 028 9097 1390

Purchasing Transactions:

Clubs and Societies Finance Office
Students' Union
Tele: 028 9097 3072/3070 (or ext 3072 or 3070 from QUB)

Any complaints or issues regarding clubs and societies purchasing should, in the first instance, be directed to:-

Clubs & Societies Co-ordinator
Students' Union
Tele: 028 9097 1052 (or ext 1052 from QUB)


SU Vice President Clubs & Societies
Students' Union
Tele: 028 9097 3922 (or ext 3922 from QUB)