Non Staff Costs
Non-staff costs are defined as all other costs that will be directly incurred in the process of undertaking the research. These include travel and subsistence in addition to studentships.
To add non-staff items to the project proposal users should select the ‘Non Staff Cost’ option on the ‘Project Proposal Summary’ window. The ‘Non Staff Cost’ window that opens is used to list all non-staff costs identified for the research project.
Non Staff Costs
To add a non-staff item and its associated costs to the project proposal system users should 'click' the + button. The 'Add Non-Staff to Project' window will be displayed.
Add Non Staff to Project
Adding Non-Staff Costs for Items Recognised by the System
Users should select the appropriate category of non-staff costs from the ‘Filter by Category’ drop-down list. Again in the ‘Item Description’ field, the most appropriate description should be selected. For the Conferences & Travel, Consumables and Other Non Pay options enter the planned expenditure, or budget, in the ‘Units’ field. This is the total amount that is planned to be spent over the life of the project. The ‘@Rate’ field will default to 1.00.
For Studentships, select the appropriate studentship cost type from the ‘Item Description’ field and the cost will default into the ‘@Rate’ field. Enter the appropriate number of years in the ‘Units’ field and the system will calculate the total cost.
Users should change the designated start and end dates for the utilisation of the non-staff item in the fields provided if necessary. These dates can be directly entered or selected by using the calendar facility provided. The Save button should be selected to add the cost of the non-staff item to the project record. The Close button can be used to return to the ‘Non Staff Cost’ window. The non-staff items and associated costs will be shown.
Adding Non-Staff Costs for Items Not Listed on the System
To add a new non-staff item to the project proposal that is not included on the drop-down list the system user should select the 'Add new item not in the list' menu option. The supplementary 'Add Non Staff to project' window will be displayed.
Add Non Staff Not in List to Project
A description of the non-staff item required should be input in the 'Item Description' filed. The remaining information should be provided as follows:
|@ Rate||The unit cost of the equipment (inclusive of VAT) should be input in this field.|
|Units||The number of pieces of equipment required should be entered|
|Unit Type||From the drop-down list, select 'Unit Cost'.|
|Start & End Date||Information on the estimated period when the non pay item will be purchased should be provided.|
|VAT Type & VAT Value||The four options are Exempt, Not VATable, Standard and Zero-rated. With the Exempt, Not VATable and Zero-rated options do not enter a figure in the 'VAT Value' field. With the Standard rate option, 17.5% defaults into the 'VAT Value' field.|
|Inflation Factor||The drop-down list menu option '0%' should be selected.|
|Category||Select the 'Other Non Pay' option from the drop-down list.|
|Rate On Date||This is the date from which inflation should be applied to the new non pay item and defaults to today's date. Assuming the unit price was based on current prices, leave this at today's date.|
The Save button should be selected to add the cost of the non-staff items to the project record. The Close button can be used 'to return to the 'Non-Staff Cost' window. The non-staff items and associated costs will be shown.
The Close button can be used to navigate to the 'Project Proposal Summary' window. The total cost of the non-staff items included in the proposal will be shown.
Return to Costing the Research Project
Return to Top of Non Staff Costs Section
Amending and Removing Non-Staff Costs Included in the Draft Project Proposal
To amend details of non-staff costs click on ‘Non Staff Cost’ on the ‘Project Proposal Summary’ screen and then in the ‘Units’ field of the equipment to be amended. Amend the screen, which opens as required, and click Save and Close.To remove the costs for a non-staff item(s), the ‘Non Staff Cost’ menu option provided in the ‘Project Proposal Summary’ window should be selected. In the following window users can select the ‘Remove’ menu option, enter a reason on the next screen, and ‘click’ on ‘Delete’ and Close.