Guidance for Managers

Guidance for Line Managers on Briefing and Debriefing of Staff attending Training and Development Courses

 

Before agreeing to a member of staff attending a specific training or development course, it is important to assess that the course will satisfy training or development needs and be as beneficial as possible.

 

The following questions should be considered before agreeing to a member of staff attending a course:

¨  Why am I agreeing to this person going on the course?

¨  What will the benefits be?For example, a course on Time Management could result in less supervision

    being required.

 

1.SELECTION OF A TRAINING OR DEVELOPMENT COURSE

 

Consider the relevance of the course details in relation to the needs of the individual/area.Select individuals to attend on the basis of:

¨  Personal knowledge/skills and/or performance needs

¨  Job enhancement requirements

¨  Personal development

 

Secure agreement from the individual that they will attend the course as a charge of £20 will be made if an individual registers for a course and, without prior cancellation, fails to attend.

 

2.DISCUSSION WITH THE COURSE PARTICIPANT BEFORE THE COURSE

 

A few days before the course is due to run, it is important to have a meeting with the member of staff, who is attending the course, to discuss:

¨  What you anticipate the individual will achieve from the course

¨  The areas of importance and relevance to the job they do

¨  The areas that will enhance their personal development

¨  The opportunities that will exist for the participant to implement the information gained on the course

¨  In what way you will monitor the skills/knowledge gained from the course

¨  The areas that will need particular attention

¨  The areas that will have direct effect on the day-to-day working of the individual/area

¨  Possible areas that could lead to job enhancement now or in the future

 

3.DISCUSSION WITH THE COURSE PARTICIPANT AFTER THE COURSE

 

It is essential to talk to your member of staff as soon as possible after the course to find out:

¨  What they liked/did not like about the course

¨  If they had difficulties with any aspect of the course

¨  What their overall feeling was about the course

¨  If the course met expectations and if not, why not?

¨  If any follow-up training/development is required in the future

 

4.REGULAR MONITORING

 

It is important that staff who attend training/development courses are monitored regularly and that the following is considered:

¨  It is essential that staff, who have attended training/development courses, are given the opportunity to

    practice the skills learned on the courses as, if this is not provided, the training/development will not be

    fully effective

¨  Monitoring should be carried out by checking effectiveness by results

 

In order for the Unit to monitor all requests to undertake a course, managers should notify the Staff Training and Development Manager, in writing, if for any reason they are refusing to support a member of staff in his/her application to attend a course(s).