Administration of Staff - Software
- Sickness/Absence
- Electronic Phonebooks
- Internal Vacancies
- Payroll
- Electronic Post Approval (EPAF)
- Additional Staff
- Staff Statistics
- Establishment Database
Sickness/Absence | |
| Owner | Human Resources |
| Description | This application enables Schools and Directorates to record staff absences from work. The second part enables every member of staff to access their own absence record. Management reports are available for each business unit. |
| Access | All staff have access to their own records through Employment Details in QOL. Access available to the recording package to nominated staff on request from adm.support@qub.ac.uk |
| Training | User training for Schools and Directorates for recording package |
| Documentation | - |
Electronic Phonebooks | |
| Owner | Information Services - Resources Management |
| Description | This system is in two parts – a data management system which enables telephone liaison officers to maintain entries in the Online Telephone directory and an Online telephone lookup facility with the University website for internet use and a more comprehensive facility within QOL. |
| Access | Web based application – available to all staff in QOL |
| Training | User training for Telephone Liaison Officers |
| Documentation | Training Manual |
Internal Vacancies | |
| Owner | Human Resources |
| Description | This is a database system hosted alongside the Human Resources Management System (TRENT). Data on vacancies is maintained by Personnel staff and the information is made available to staff via QOL. |
| Access | All staff |
| Training | IS training for Personnel staff |
| Documentation | User manual |
Payroll | |
| Owner | Salaries Office |
| Description | This is a major commercial system which combines the Personnel and Payroll functionality and enables payroll staff from these business areas to record and maintain information that enables the production of the payroll for the University. Individual staff have access to relevant information (Payslip online & P60s) via QOL. |
| Access | Client Software installed on payroll staff machines. QOL – all staff via Employment Details |
| Training | Supplier provided training |
| Documentation | User Manual/Training Materials |
Electronic Post Approval (EPAF) | |
| Owner | Finance Office |
| Description | This system has been developed by Information Services staff to enable Schools and Directorates to record the relevant data required to create a new post. This process was developed within QOL to replace the previous paper based system. |
| Access | QOL application. Access available to nominated staff on request from adm.support@qub.ac.uk |
| Training | User training provided by HR/Finance for nominated staff |
| Documentation | User manual |
Additional Staff | |
| Owner | Human Resources |
| Description | This application has been developed to enable Schools and Directorates to maintain data in relation to individuals who undertake activities/work on behalf of the University but have not been recruited by HR. A large number of categories have been identified i.e. Teaching Assistants, Agency Staff, and Visiting Professors etc. This facility provides credentials which allow access to other business systems. |
| Access | QOL application. Access available to nominated staff on request from adm.support@qub.ac.uk. Please specify which types of staff categories you wish to maintain. |
| Training | IS provided instructions |
| Documentation | - |
Staff Statistics | |
| Owner | Human Resources |
| Description | This is a QOL application which enables Schools and Directorates to operate Management Information Statistics on the composition (age/gender/grade) of their staff. This information is derived directly from the HR database. |
| Access | QOL application. Access available to nominated staff on request from adm.support@qub.ac.uk. |
| Training | IS/HR provide for nominated staff |
| Documentation | - |
Establishment Database | |
| Owner | Human Resources |
| Description | This is a QOL application which enables Schools and Directorates to maintain/display the establishment profile of the posts within their business units. This application is used in conjunction with the EPAF system. |
| Access | QOL application. Access available to nominated staff on request from adm.support@qub.ac.uk. |
| Training | IS/HR provided for nominated staff |
| Documentation | User Guide |
