Administration of Students - Software
- SIS
- Class List
- Exam Papers (Quiet Man)
- Module Proforma
- Module Search
- Module Stats
- Programme Specification
- Progression
- Registration Details/Flags
- Pathway Stats
- Nursing
- Course Staff
- Student Records
- Email Address Look-up
- Admissions
- Satellite Systems
- Exam Results/DEER
| Owner | Student Administrative Services & Systems |
| Description | The Student Information System (SIS) database is a major system with a series of interconnected applications which provide the basic functionality to run the administration for student records. Functionality provided within SIS include: Course Maintenance (modules/programme specifications/pathways) |
| Access | VT100 (terminal) /QOL/Impromptu/Access screen |
| Training | User training provided by Student Administrative Services & Systems & Information Services |
| Documentation | User Manuals |
Class List | |
| Owner | Student Administrative Services & Systems |
| Description | This facility provides lists of students studying pathways, year (period of study) and module level. These lists can be saved to excel or printed. If desired, student images can be displayed. A drill through facility is provided to display an individual students transcripts. |
| Access | Automatically provided in QOL to all academic staff. Staff in other areas can request access through adm.support@qub.ac.uk |
| Training | - |
| Documentation | - |
Exam Papers (Quiet Man) | |
| Owner | Student Administrative Services & Systems |
| Description | This software is used to upload exam papers to a central secure repository prior to the exam paper being transferred to a commercial printer for printing. |
| Access | Nominated staff can request access through adm.support@qub.ac.uk |
| Training | Student Administrative Services & Systems |
| Documentation | Training Manual |
Module Proforma | |
| Owner | Student Administrative Services & Systems |
| Description | This application allows the maintenance of all information necessary to maintain a modules’s core data. This information is subsequently used in the QOL Course Finder, reproduced in the Calendar Book 3 and used to provide key data for the Student Information System (SIS). |
| Access | This is a QOL Application. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | Student Administrative Services & Systems |
| Documentation | Training Manual |
Module Search | |
| Owner | Student Administrative Services & Systems |
| Description | This utility is use to locate and display information relating to a module within any academic session. |
| Access | University Website - not restricted access |
| Training | - |
| Documentation | - |
Module Stats | |
| Owner | Student Administrative Services & Systems |
| Description | This utility displays a set of core date for any module selected. This data includes…. --- |
| Access | Head of School or nominee. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | - |
| Documentation | - |
Programme Specification | |
| Owner | Student Administrative Services & Systems |
| Description | This application allows access to enable the maintenance of key data relevant for the programmes being taught by the University. Elements of this information is available via the University’s website, standard publications and the diploma supplement. |
| Access | Available to named users within Schools and Student Administrative Services & Systems. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | Student Administrative Services & Systems |
| Documentation | Training Manua |
Progression | |
| Owner | Student Administrative Services & Systems |
| Description | This application is used to record the academic progression status of each student at the end of the academic year. Students are progressed into the next academic year based on the data entered by the School users. |
| Access | Available to named users within Schools and Student Administrative Services & Systems. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | Student Administrative Services & Systems |
| Documentation | Training Manual |
Registration Details/Flags | |
| Owner | Student Administrative Services & Systems |
| Description | This application provides statistics on the number of students who have successfully completed the 5 stages of the registration and enrolment process. These statistics can be produced for a pathway/period of student year/School. |
| Access | Available to named users within Schools and Student Administrative Services & Systems. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | - |
| Documentation | - |
Pathway Stats | |
| Owner | Student Administrative Services & Systems |
| Description | This application provides statistical reports detailing drop out, completion and progression information for an identified pathway within an academic year. |
| Access | Available to named users within Schools and Student Administrative Services & Systems. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | - |
| Documentation | - |
Nursing | |
| Owner | School of Nursing |
| Description | This is a suite of applications that provides the School of Nursing and Nursing students with facilities to record and retrieve data which is specifically required by Nursing courses. In particular Nursing Attachments (“placements”) are managed using this system. |
| Access | Nursing students automatically have access to their data using QOL. Some packages are client software while others are on QOL. Nursing staff - nominated staff can request access through adm.support@qub.ac.uk |
| Training | Information Services & Stuent Administrative Services & Systems |
| Documentation | Training Manuals |
Course Staff | |
| Owner | Student Administrative Services & Systems |
| Description | This utility is used to maintain the link between teaching staff and the Virtual Learning Environment (VLE) associated with course modules. This linkage is maintained by School Administrators or their nominees. |
| Access | Available to named users within Schools and Student Administrative Services & Systems. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | - |
| Documentation | - |
Student Records | |
| Owner | Student Administrative Services & Systems |
| Description | This application gives access to a student’s transcript/full record in both the current Student Information System (SIS) and the previous SIS going back to 1968. |
| Access | Available to named users within Student Administrative Services & Systems. Nominated staff can request access through adm.support@qub.ac.uk |
| Training | - |
| Documentation | Online Instructions |
Email Address Lookup | |
| Owner | Student Administrative Services & Systems |
| Description | This utility provides a quick method for checking an individual students email address using their student number. |
| Access | All staff via QOL. |
| Training | - |
| Documentation | - |
Admissions | |
| Owner | Admissions Office |
| Description | This is an application that manages all admissions to the University both direct and via UCAS. Screen enables Admissions office staff to review applications, make offers, record decisions and accept applicants to the University. |
| Access | Admission Staff only VT100 – Terminal emulation |
| Training | IS, Student Administrative Services & Systems, Admissions |
| Documentation | User Manual/Training Manual |
Satellite Systems | |
| Owner | Schools |
| Description | Information Services have developed for Schools a number of tailored database systems which record data specific to the School. These data records are keyed from the Student Information Services (SIS) (i.e. are satellite to the main system). Reports are generated using data from both the satellite databases and SIS. |
| Access | Software installed on a “restricted” number of PCs |
| Training | User training provided when access to database is granted |
| Documentation | User manual/procedures developed in each School. |
Exam Results/DEER | |
| Owner | Student Administrative Services & Systems |
| Description | This system enables staff to upload exam results into SIS (using a program called DEER) and students to access these results via QOL. |
| Access | Students – automatic in QOL Staff – client software Access available to nominated staff on request from adm.support@qub.ac.uk |
| Training | Student Administrative Services & Systems training for staff |
| Documentation | User Guide/Training Manual |
