It is highly recommended that you include a signature when using your email account. The format of your signature will depend on the practice in your department and your function within the University. Typically a signature will include some or all of the following: name, department, contact details. You can create more than one Signature, e.g., one for each of the different roles you may have at work, or one for those you contact frequently within your department. How to create a signature and useful tips are in the document Email Signatures [3-page PDF]. The screen shot below shows the dialogue box used to set up signatures, overlaid on a message using that signature.
Note: You will require Adobe Acrobat Reader on your computer to download pdf files. This software can be downloaded from the Adobe website.