Reproductions

Permission forms for copying or filming materials held in Special Collections are available here. We offer a self-service and library staff reproduction service (fee based). Please see below for permissions and fees.

Reproduction of Special Collections & Archives materials is subject to copyright law (UK Copyright Patents and Designs Act 1988). It is also undertaken at the discretion of Special Collections staff depending on the condition of materials. 

University Archive: All requests for copies of materials should be directed to Ursula Mitchel, the University Archivist.

SELF-SERVICE REPRODUCTIONS

Researchers may use our overhead flat bed scanner to capture images for their own personal research. All images are watermarked, and there is a charge (1p per image) for this facility. Please note manuscript materials can only be copied using the departmental flatbed scanner. 

A Copy Request Form must be completed if the item you wish to scan is from a manuscript collection, or a pre-1929 publication.

If you are a visitor to the library, you will need to purchase a Visitor Printing Card which can be purchased in the Extended Hours Study Room on the Ground Floor of the McClay Library. It costs £2 and is preloaded with 75p of credit. This is required for all printing facilities, photocopiers and our scanner. 

At the Library’s discretion, you may use your own mobile phone camera or digital camera. All devices must be hand-held and set to 'silent'. Flash photography is not permitted. Please seek permission from Special Collections staff before using any device to copy. As with all copying, you must comply with copyright law.

Please note manuscript materials can only be copied using the departmental flatbed scanner. A Copy Request Form must also be completed.

Photocopying of Special Collections materials is usually permitted when: the item is not oversize; the item has been published after 1950; the item is in good condition; and the item is the only copy available in Queen's University Belfast. 

Photocopying on the Queen's campus is charged at the following rates:

Paper Type Size Single-sided Double-sided
Black & White A4 5p 10p
Colour A4 20p 40p
Black & White A3 10p 20p
Colour A3 40p 80p 

If you are a visitor to the library, you will need to purchase a visitor printing card in order to use the photocopy facilities. This card can be purchased in the Extended Hours Study Room on the ground floor of the McClay Library. It costs £2 and is preloaded with 75p of credit. 

Reproductions prepared by library staff

You may request reproductions of materials in Special Collections, for personal research and study by submitting a Copy Request Form. We can provide you with watermarked digital reproductions, as PDF or low resolution JPG. Files will be made available online or via our Dropbox facility. The following charges apply:

Basic Admin. & 1st Image £10
Up to 5 Images £15
6 - 10 Images £20
11 - 20 Images £30
More than 20 images Price on application

Payment should be made in advance using the Online Payment Facility. Please note that postage and packing costs are extra.

You may request high resolution digital images (400dpi) for publication purposes by submitting a Permission to Publish Request Form. The following charges apply:

Basic Admin. and 1st Image £25
Up to 5 Images £30
6 - 10 Images £35
11 - 20 Images £50
More than 20 Images Price on application

Sufficient time should be allowed for processing the request by SCA staff. Files will be made available via a Dropbox facility and payment should be made in advance, using the Online Payment facility.

Please note not all material can be copied due to size, condition or rights restrictions and prices will differ for commercial publications.

You may process your prearranged payment to Special Collections & Archives at Queen's University Belfast using the link below.

Major credit cards are accepted, minimum payment of £10.00.

Please do not hesitate to contact us if you experience any difficulties with this facility.

Contact details

Post:    Special Collections & Archives, The McClay Library, Queen’s University Belfast, 10 College Park, Belfast, BT7 1LP

Tel:      0044 (0) 28 9097 6333

Email: specialcollections@qub.ac.uk

 

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