QUB staff - Code of Practice

1.  Enrolled and registered undergraduate and postgraduate students currently attending a course of study at Queen's University, Belfast and Graduands of Queens University Belfast only will normally be eligible to apply for student vacancies through Oncampus Jobs (i.e. students who have made application through UCAS or Central Administration at QUB) and work oncampus through our service.  Also eligible are students on a Placement Year that is a requirement for their course or students who are registered for exams only. 

2.  Oncampus Jobs will endeavour to assist Schools/ Departments/ Units in the recruitment, selection and payment of student workers for part-time, casual, term- time, summer vacation and one year placement posts within Queen's University, Belfast.

3.  The Schools/ Departments/ Units will be expected to provide reasonable advance notice of their requirements. Notification of term-time vacancies should be conveyed to the Jobshop Co-ordinator by the month of August preceding the new academic year. Notification of summer vacation vacancies should be conveyed to the Jobshop Co-ordinator by the months of April/May of the current academic year. Notification of one year placement positions for a forthcoming academic year should be conveyed to the Jobshop Co-ordinator by the months of January/ February in which the post is to commence.

4.  The School/ Department/ Unit is responsible for arranging with the Jobshop Co-ordinator appropriate payment procedures for their student workers and placement students.  Hourly rates and salaries should meet the minimum hourly rates advised by Oncampus Jobs.

5.  The School/ Department/ Unit should be aware of student's study obligations and not ask full-time students on taught courses to work more than 15 hours per week except during vacations or other periods when a student does not have the usual pressures of study. Students may only remain in On Campus jobs whilst currently registered as students at Queen's University, Belfast.  Once a student graduates they are no longer eligible to be registered with Oncampus jobs or apply for any of our jobs.  In line with this, if a student, having qualified for a University award, decides to defer their graduation to a later date and he/she is working through Oncampus Jobs, their contract will automatically end on the first available date for graduation.

6.  Termination of Contract:  The Student Worker contract may be terminated on either side by giving one week’s notice in writing to the supervisor/ line manager and the Jobshop Coordinator or by giving payment in lieu of notice.  The Student Worker contract may be terminated summarily on behalf of  the Vice-Chancellor by the Director of Human Resources in the event of gross misconduct.