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      • Staff handbook for Mobility & Agreements
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      • Teaching Staff Visits
      • Staff Visits to Support Student Placements
      • Utrecht Network
    • Information for students from partner universities
    • Erasmus Policy Statement
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Contact Info

Duty Adviser hours are 10.30am-4.30pm

Click here to download the Erasmus Briefing for Staff

These pages are designed to be an aid to Erasmus Programme Directors in planning study and work placements for outgoing students, and for arranging details for incoming students. The aim is to show how Erasmus works, and which office/person is responsible for which elements of the processes, both for incoming and outgoing students.

How to set up a Bilateral Agreement 
Academic Aspects Outgoing Students
Academic Aspects Incoming Students
Accommodation  
Finance  
Reporting Requirements and Contacts 

GENERAL

The Erasmus scheme normally involves the exchange of students between academic departments in two or more EU or EEA countries, with the students fulfilling part of the requirements for their own degree at the host university. This not only fosters formal, long-term co-operation across EU frontiers, but it also implies mutual recognition of one another’s courses and qualifications, and arrangements for credit transfer. Students may undertake both study and work placements. Work placements are organised by the Schools' Work Placement Co-ordinators, and Erasmus funding is allocated by the International Office.

The University holds an ERASMUS University Contract under the Lifelong Learning Programme for the years 2007-14. A secondary Contract for student and teacher mobility grants has been issued by the UK Erasmus National Agency.

Who may take part?

Erasmus provides assistance for students studying abroad within the scope of an approved Bilateral Agreement with the partner university. Thus, students can take part only if their department has established an Agreement covering students in that subject area. 

For a study placement, students must undertake full-time undergraduate or postgraduate studies, including thesis preparation leading to a recognised diploma or degree. First year students are not eligible to undertake an Erasmus study period. Students wishing to undertake placements in their final year should be advised that their graduation may be delayed until Winter, if marks are not available from the host institution in time for the exam boards in June.

For a work placement, first year students are eligible to undertake a placement as part of their degree programmes. The following organisations are not eligible as host institutions:

• European institutions (such as the European Commission)
• Organisations managing EU programmes (such as National Agencies)
• National diplomatic representation (embassy/consulate) of the student in the host country

NB. During his/her higher education course a student may receive one ERASMUS grant for:

• Study
• Work placement