Teaching Staff Visits
Under the Erasmus Programme staff can apply to make a visit to a partner university for the purpose of delivering lectures. Mobility can only be undertaken to an HEI which holds an Erasmus University Charter and with which Queen's has a Bilateral Agreement.
Selection of Teachers
The selection of teachers to undertake teaching assignments should be based on a short 'teaching programme work plan' submitted by the teacher and which has been endorsed by both sending and receiving institutions. The essential elements of this should be:
- objectives and added value of the mobility;
- content of the teaching programme
- expected results
To ensure the participation of the greatest number of teachers, it is a requirement that priority is given to teachers undertaking such a visit for the first time.
Teaching Programme Workplan
It is a requirement by the British Council that the proposed Teaching Programme Workplan for a visit is in place and agreed by both Queen's and the host institution before the visit takes place, so that the expectations of the programme are clear. Please can you ensure that you obtain the appropriate signatures from your partner institution on your Teaching Programme Workplan (downloadable below) before submitting to the Exchange and Study Abroad team (Careers, Employability and Skills).
Funding is intended to be only a contribution towards costs. Grants paid to individual staff members must be based on receipted expenditure and subject to the availability of funds. Any audit of such claims will examine the detail of receipts supporting the claim. The average amount per individual is between €600 and €700. It is therefore important for staff to note that it is likely that they will have to seek the balance from their Schools. Erasmus funding for teaching can only support the travel subsistence cost of one academic. Hospitality for staff or students at partner universities cannot be claimed. The maximum allowable for travel is €500. All claims for reimbursement must be submitted by 10 July 2013.
The following table shows the maximum subsistence rates that can be paid, on production of receipts:
|Country||Daily Rate €|
Days 1 to 7
|Daily Rate €|
Days 8 to 14
To be eligible for Erasmus funding, a teacher must be employed by Queen's. Staff of all nationalities are eligible to apply.
Duration of Teaching Period
Erasmus grants for staff mobility can be awarded for visits taking place between 1 June 2012 and 31 July 2013. Teaching assignments which are for less than the standard minimum of one week (5 days) must include a minimum of 5 teaching hours. Teaching assignments must not exceed a maximum of 6 weeks.
Confirmation of Teaching Period
At the end of each teaching period, the host institution should provide confirmation of the duration of stay. It is the responsibility of the individual staff member to obtain this confirmation.
The Exchange and Study Abroad team is required to submit the following documentation for each visit to the National Agency in case of audit. Please download the following forms for completion and submission to the Exchange and Study Abroad team by 10 July 2013:
- Teaching Programme Workplan (NB. to be signed by the partner institution and submitted in advance of your visit)
- Staff Expenses Claim Form (complete BLUE sections only)
- Reimbursement Form (enclose receipts of expenditure
- Confirmation of Attendance (from host institution regarding visit duration)
- Data Form
- Once your teaching visit is completed, you will also be required to complete a short Erasmus Teaching Placement Report Form on the British Council website. We will provide the website link on receipt of your expenses claim. The short online report must be completed before your expenses can be reimbursed.
If you have any queries or require further information, please contact the Exchange and Study Abroad team at firstname.lastname@example.org