Learning Development Service

Contact Info

Learning Development Service
Student Guidance Centre

Tel: +44 (0)28 9097 3618

E-mail: lds@qub.ac.uk

Office Hours

Normal hours are Monday-Friday 9.00 am to 5.00 pm.

Evening and Skype appointments are available upon request.

2011 Teaching Award Recipient

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Prioritising your activities

Prioritising your Activities

Once you are aware of your goals and objectives, you will find that there are a number of tasks/activities that must be completed in order to achieve them. During your time at university you may run into problems because you have a number of different tasks (e.g. assignments, group work activities etc) that need to completed in a short period of time. You may find that even with all your planning there are simply not enough hours in the day to get everything done.

If this happens, the most important thing for you to do is not to panic! Everyone, at some stage, will feel that they have not got the time to complete everything, which is why prioritising your work is so important. Your first starting point will be to write down all the different tasks that you need to complete (this will also stop you from forgetting something).

Once you have a list of all the activities you need to complete, you can then begin to prioritise your workload. You need to decide on which tasks are important, urgent, non-important and non-urgent. Deciding on this can be difficult, however, it may help to consider the difference between important and urgent:

Important and Urgent Activities

There are various ways you can prioritise.  For example, you could number all your tasks 1, 2, 3 and so on, with number 1 being top priority. Then each day you should create a plan to complete as many of the listed tasks as you can, starting with number 1. Alternatively you could use a grid and place your tasks/activities in the grid to help you prioritise. In the grid you will have 4 boxes to write your activities into:

Do now (e.g. urgent activities)


Plan to do (e.g. important activities)


Reject and Explain (e.g. non-urgent activities)

Resist and Cease (e.g. non-important activities)


To print a grid for your activities/tasks click here.

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