Student Registry Services

Contact Info

Student Registry Services
Student Guidance Centre
University Road
Belfast
BT7 1NN
Tel: 02890 97 2727
Fax: 02890 97 2828
Email: s.records@qub.ac.uk

Submitting your Thesis

Intention to Submit

Research students must give advance notice of intention to submit (NITS) their thesis. In order to ensure that there is sufficient time for the appointment of examiners, it is recommended that you submit your request 3 months prior to your proposed submission date.

Students must have completed the minimum amount of study allowed for submission and be registered as research students in the academic year in which the thesis is submitted. Further guidance is available here:

Code of Practice for Research Degree Programmes

You must include the following information when making your request:

  • The approved title of your thesis
  • The date you intend to submit your thesis

Instructions on how to submit your NITS request are available here.

 

Submitting of Soft Bound Thesis

Candidates presenting a thesis for a research degree shall firstly submit soft bound copies to Student Services and Systems  – Student Registry. These copies can be bound in either spiral or soft binding. Students will be required to submit one soft bound thesis for each examiner appointed. The title of the thesis should be the title as approved by the School Postgraduate Research Committee. Every thesis submitted for a research degree programme must be accompanied by the submission forms outlined below and a statement from the candidate giving a list of authorities consulted in its composition.

 

Submission Forms for Submitting along with Soft Bounds

Before submitting your soft bound thesis to Student Services and Systems  – Student Registry, the following forms must be completed and included. Without these completed forms the Student Registry will not accept your submission. The forms are as follows:

  • Application Form
  • Summary Forms, 2 copies
  • Declaration Form

 

Length of the Thesis

PhD and MD theses must not normally exceed 80,000 words (excluding appendices and the bibliography). MPhil theses must not normally exceed 50,000 words (excluding appendices and the bibliography. For a detailed list of research degree programme word limits please refer to 7.2.3 in the Study Regulations for Research Degree Programmes.

 

Text and Layout of the Thesis

The first page of the thesis must include the following:

  • Author’s full names
  • Degrees held by the author
  • Title of Thesis (as approved by the School Postgraduate Research Committee)
  • Degree for which it is offered
  • School to which it pertains
  • Date

Must be printed on good quality paper, size A4, single sided. The minimum margins should be a left margin of 4cm (to allow for binding) and right, top and bottom margins of 2½ cm. The pages and illustrations must be numbered consecutively. The text may be presented in either one-and-a-half or double-line spacing.

 

Declaration Form

A candidate shall also supply at the time of presentation of the thesis a signed statement (declaration form) stating that:

  1. the thesis is not one for which a degree has been or will be conferred by any other university or institution;
  2. the thesis is not one for which a degree has already been conferred by this university;
  3. the work of the thesis is the candidate’s own and that, where material submitted by the candidate for another degree or work undertaken by the candidate as part of a research group has been incorporated into the thesis, the extent of the work thus incorporated has been clearly indicated;
  4. the composition of the thesis is the candidate’s own work.

Language of Thesis

Regulations regarding the language in which a thesis may be presented are as follows:

Application may be made to write a thesis in another language other than English where the language is relevant to the subject of the research. Application for permission should be made upon first registration to the School Postgraduate Research Committee.

When permission is given the summary forms, the abstract of the thesis, and its title must be given in English as well as the other approved language.

 

Presentation of Successful Thesis - Hard Bound Copies

Where the examiners recommend the award of a degree and before the result is officially posted, the candidate shall submit two hard bound copies of the thesis to Student Services and Systems  – Student Registry. Presentation is the same as for soft bound copies, with modifications made where applicable.

 

They should be in the manner of a book and include a Library Form (supplied by Student Services and Systems  – Student Registry certified by the internal examiner as containing all corrections required by the examiners. The Library Form should be bound into the front of each of the hard bound copies.

 

The final version of the thesis must have the candidate’s name (as it is officially recorded on QSIS), year, and degree printed on the spine. The pages should be single sided in either one-and-a-half or double-line spacing.  To check the name on your records, please view your Unofficial Transcript on QSIS.

Student Registry will then deposit one copy with the University Library and one with the relevant School/Department. The Library copy will be made available to readers under such regulations as may be made for this purpose by the Library Committee.

 

General

All copies of theses presented whether or not adjudged by the examiners to deserve the degree shall remain the property of the University. Every candidate presenting a thesis may be required by the examiners to submit to an oral examination on the subject of the thesis.

 

Further Information

Any further information relating to the presentation of your thesis may be obtained from your supervisor, department or by referring to previous theses in the University Library. Information is also given in the Postgraduate Research Student Handbook, available in the online Institutional Code of Practice on the Postgraduate Office website.