Postgraduate-led initiatives

What is it all about?

The Graduate School has funding available throughout the year to assist current postgraduate students in organising academic events and cultural interventions, which work to bring together the wider communities within both Postgraduate Taught and Research student bodies at Queen's University. 

This funding is allocated for initiatives developed and delivered by postgraduate students to help enrich the experience of the wider postgraduate community. The programme supports in skills development such as leadership, effective communication and project management by providing students with the opportunity to manage events and budgets through first-hand experience.



Who can Apply?

Postgraduate students can apply for Postgraduate-Led Initiative funding all year round. 

What can you Apply for for? 

  • Research forums
  • Networking events
  • Social events
  • Career planning initiatives
  • Roundtable talks between research students and professionals/experts in their field
  • Specialist training involving internal or external training facilitators
  • Events which build relationships between postgraduate students
  • Organisation of a conference or seminar

See sample activities below for more examples.

How to Apply?

To apply for funding, students must complete an application form outlining the purpose and scope of the initiative and the funding required.

The submission must be endorsed by your Head of School. 

A Postgraduate-Led Initiatives application form and guidance notes can be downloaded here.

Postgraduate-Led Initiative Guidelines

  • Total costs for the proposed initiative may be more than the amount of funding awarded
  • Funding should not be used for direct financial assistance to individuals
  • Support from The Graduate School should be acknowledged at any event
  • The Graduate School branding will be supplied if you are successful
  • Funding for hospitality is restricted to a maximum of £100 per day. Maximum of £200 given across 2 days.
  • Please be sure to outline the cost of hospitality per person, overall total and QUB provider i.e. Krem/The Great Hall
  • Funding for conference support is restricted to £1000 for a one-day conference 
  • Funding granted will cover the cost of one guest speaker
  • For conferences lasting more than one-day additional funding may be considered
  • If your proposal includes a guest speaker, subsistence costs must be in line with QUB Expenses Policy
  • Your application must be approved by your Head of School/PG Co-ordinator
  • Each School has been allocated a set amount of funding (2k), once exceeded applications will be considered on a case-by-case basis
  • University premises should be used for all events
  • Funding is not available for any travel costs incurred by postgraduate students who are co-ordinating the event
  • Only activities aimed at and which are relevant to Postgraduate Students will be considered for funding
  • Successful applicants must submit a short Evaluation Report after the initiative has taken place 
  • Receipts for all monies outlaid on the initiative must be submitted to The Graduate School
  • Any decisions regarding the approval of funding for a Postgraduate-Led Initiative will be taken by a panel comprising of staff from The Graduate School.
  • Acknowledgement of your application will happen within 3 working days of this being received and a decision communicated with 2 weeks. Additional information may be required
  • Please note that in line with University business need, the most cost-effective methods should always be used. Please provide two quotes for travel and accommodation to show that the most cost effective method has been sought identifying any airline carriers / taxi companies etc.

You can download the PG-Led Initiative Guidelines by clicking here.

If you have any further queries, please contact


My most memorable experience as a Postgraduate student to date

"Having secured funding, I organised an  inter-disciplinary  symposium  which reflected on the  societal impact of compassion advocacy. The opportunity to develop collaborative relationships with academics from Queen's and beyond was invaluable. It's improved my ability to work in a constructive manner and strengthened my organisational skills."

Carolyn Blair
Final year PhD, Institute of Theology

Postgraduate student, Carolyn Blair

Types of Events

Sample Activities