Registrar's Office

HESA Notices

Staff Collection Notice

Every year, we send some of the information we hold about you to the Higher Education Statistics Agency (HESA). This forms your HESA Staff Record which does not contain your name or contact details. Your HESA record will not be used in any way that affects you personally.

The HESA Staff Record used for three broad purposes:

1.  Statutory functions

The HESA record is used by the organisations listed below, or agents acting on their behalf, to carry out their public functions connected with education in the UK.

·            Department for Business, Innovation and Skills

·            Welsh Assembly Government

·            Scottish Government

·            Department for Employment and Learning, Northern Ireland

·            Higher Education Funding Council for England

·            Higher Education Funding Council for Wales

·            Scottish Further and Higher Education Funding Council

·            Training and Development Agency for Schools

·            Research Councils

·            Department for Children, Schools and Families

The HESA record may also be used by the Office for National Statistics and the National Audit Office to fulfil their statutory functions of measuring population levels and monitoring public expenditure.

2.  HESA publications

HESA use the HESA record to produce anonymised data in annual statistical publications. These include some National Statistics publications and online management information services.

3.  Research, equal opportunity, journalism, other legitimate interest/public function

HESA will also supply anonymised data to third parties for the following purposes:

  • Equal opportunities monitoring – Your HESA record may contain details of your ethnic group and any disabilities you have. This data is only used where it is needed to promote or maintain equality of opportunity or treatment between persons of different racial or ethnic origins, religious beliefs or different states of physical or mental conditions
  • Research.  This may be academic research, commercial research or other statistical research into higher education where this is of benefit to public interest.
  • Journalism, where the relevant publication would be in the public interest e.g. league tables

Anonymised data for the above purposes is supplied by HESA to the following types of user:

- Local, regional and national government bodies who have an interest in higher education
- Higher education sector bodies
- Higher education institutions
- Academic researchers and students
- Commercial organisations (e.g. recruitment firms, housing providers, graduate employers)
- Unions
- Non-governmental organisations and charities
- Journalists

HESA will take precautions to ensure that individuals are not identified from the anonymised data which they process.

Under the Data Protection Act 1998, you have rights of access to the data HESA holds about you. You may have to pay a small fee for this. Because the information HESA holds about you does not include your name and is a copy of the information we hold, you should contact us if you want to see the information. For further information about the HESA Staff Record please see www.hesa.ac.uk/dataprot or email data.protection@hesa.ac.uk

Destinations of Leavers from HE (DLHE) Collection Notice

We will send information from this form to the Higher Education Statistics Agency (HESA).   This data will be linked to other information held about you as a student, including similar information you gave when you enrolled, and details of the qualification you gained. Your HESA record will not be used in any way that affects you personally.

The HESA DLHE Record is used for three broad purposes:

1.  Statutory functions

The HESA record is used by the organisations listed below, or agents acting on their behalf, to carry out their public functions connected with education in the UK.

·            Department for Business, Innovation and Skills

·            Welsh Assembly Government

·            Scottish Government

·            Department for Employment and Learning, Northern Ireland

·            Higher Education Funding Council for England

·            Higher Education Funding Council for Wales

·            Scottish Further and Higher Education Funding Council

·            Training and Development Agency for Schools

·            Research Councils

·            Department for Children, Schools and Families

·            Learning and Skills Council

The HESA record may also be used by the Office for National Statistics and the National Audit Office to fulfil their statutory functions of measuring population levels and monitoring public expenditure.

2.  HESA publications

HESA use the HESA record to produce anonymised data in annual statistical publications. These include some National Statistics publications and online management information services.

3.  Research, equal opportunity, journalism, other legitimate interest/public function

HESA will also supply anonymised data to third parties for the following purposes:

  • Equal opportunities monitoring – Your HESA record may contain details of your ethnic group and any disabilities you have. This data is only used where it is needed to  promote or maintain equality of opportunity or treatment between persons of different racial or ethnic origins, religious beliefs or different states of physical or mental conditions
  • Research.  This may be academic research, commercial research or other statistical research into higher education where this is of benefit to public interest.
  • Journalism, where the relevant publication would be in the public interest e.g. league tables

Anonymised data for the above purposes is supplied by HESA to the following types of user:

·         Local, regional and national government bodies who have an interest in higher education

·         Higher education sector bodies

·         Higher education institutions

·         Academic researchers and students

·         Commercial organisations (e.g. recruitment firms, housing providers, graduate employers)

·         Unions

·         Non-governmental organisations and charities

·         Journalists

HESA will take precautions to ensure that individuals are not identified from the anonymised data which they process.

Your rights

Under the Data Protection Act 1998, you have rights of access to the data HESA holds about you. You will have to pay a small fee for this. For further information about the HESA record please see www.hesa.ac.uk/dataprot or email data.protection@hesa.ac.uk


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Student Collection Notice

We will send some of the information we hold about you to the Higher Education Statistics Agency (HESA). This information forms your HESA record, which does not include your contact details.

Your contact details may be passed to survey contractors to carry out the National Student Survey and surveys of student finances, on behalf of the education organisations listed below. These organisations and their contractors will use your details only for that purpose, and will then delete them.

About six months after you graduate, we will contact you to ask you to fill in the HESA ‘Destinations of Leavers from HE’ questionnaire. We will not give your contact details to HESA. You might be included in a sample of leavers who are surveyed again a few years after they graduate. If so, we will pass your contact details to the organisation that has been contracted to carry out that survey. That organisation will use your details only for that purpose, and will then delete them.

If you do not want to take part in these surveys, please let us know.

The HESA record is used for three broad purposes:

1.  Statutory functions

The HESA record is used by the organisations listed below, or agents acting on their behalf, to carry out their public functions connected with education in the UK.

  •             Department for Business, Innovation and Skills
  •             Welsh Assembly Government
  •             Scottish Government
  •             Department for Employment and Learning, Northern Ireland
  •             Higher Education Funding Council for England
  •             Higher Education Funding Council for Wales
  •             Scottish Further and Higher Education Funding Council
  •             Training and Development Agency for Schools
  •             Research Councils
  •             Department for Children, Schools and Families
  •             Learning and Skills Council

The HESA record may also be used by the Office for National Statistics and the National Audit Office to fulfil their statutory functions of measuring population levels and monitoring public expenditure.

Equivalent and Lower Qualifications – This applies only to students enrolling at institutions in England: We and the Higher Education Funding Council for England may compare your data to educational records from previous years to help determine the levels of your current qualifications.  This may in turn affect the fees you are required to pay.

Your HESA record will not otherwise be used in any way that affects you personally.

2.  HESA publications

HESA use the HESA record to produce anonymised data in annual statistical publications. These include some National Statistics publications and online management information services.

3.  Research, equal opportunity, journalism, other legitimate interest/public function

HESA will also supply anonymised data to third parties for the following purposes:

  • Equal opportunities monitoring – Your HESA record may contain details of your ethnic group and any disabilities you have. For students domiciled from Northern Ireland and attending an institution in Northern Ireland it may also contain information about religion. This data is only used where it is needed to promote or maintain equality of opportunity or treatment between persons of different racial or ethnic origins, religious beliefs or different states of physical or mental conditions
  • Research.  This may be academic research, commercial research or other statistical research into education where this is of benefit to the public interest.
  • Journalism, where the relevant publication would be in the public interest e.g. league tables

Anonymised data for the above purposes is supplied by HESA to the following types of user:

  •          Local, regional and national government bodies who have an interest in higher education
  •          Higher education sector bodies
  •          Higher education institutions
  •          Academic researchers and students
  •          Commercial organisations (e.g. recruitment firms, housing providers, graduate employers)
  •          Unions
  •          Non-governmental organisations and charities
  •          Journalists

HESA will take precautions to ensure that individuals are not identified from the anonymised data which they process.

Your rights

Under the Data Protection Act 1998, you have rights of access to the data HESA holds about you. You will have to pay a small fee for this. For further information about the HESA record please see www.hesa.ac.uk/dataprot or email data.protection@hesa.ac.uk

For students on Initial Teacher Training courses at institutions in England only:

If you are on an ITT course at an institution in England, HESA will also pass some or all of your HESA record to the General Teaching Council for England (GTC).

GTC is a data controller under the terms of the Data Protection Act 1998. GTC will process your personal data in order to fulfil its remit and its statutory obligations, including the administration of provisional registration. Except where there is a legal obligation, GTC will not share your data with any third party, except those fulfilling a service on their behalf and under their expressed instructions. 

 

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