Official Notification
The University has notified the Information Commissioners Office of the purposes under which it processes personal information. Each purpose contains details on:
Personal information should only be processed under one of the following purposes: |
Purpose 1 - Staff, Agent & Contractor Administration | ||||
Data Controllers further description of purpose |
Data Subjects
Staff including volunteers, agents, temporary and casual workers Customers and Clients Suppliers Relatives, guardians and associates of the data subject Advisers, consultants and other professional experts Patients Previous and prospective employers of the staff and referees Agents and contractors |
Data Classes
Personal details Family, lifestyle and social circumstances Education and training details Employment details Financial details Goods or services provided Racial or ethnic origin Trade union membership Physical or mental health or condition Offences (including alleged offences) Customer, client details (including goods, services received) Supplier details (including goods, services provided) |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act) Recipients of University services Higher Education statistics agency Student Union Legal representatives Data subjects themselves Relatives, guardians, or other persons associated with the data subject Current, past or prospective employers of the data subject Healthcare, social, and welfare advisers or practitioners Education, training establishments and examining bodies Employees and agents of the data controller Suppliers, providers of goods or services Financial organisations and advisers Survey and research organisations Police forces Local Government Central Government Courts/Tribunals Careers service Trade Unions and staff associations |
Transfers |
Purpose 2 - Advertising, Marketing, Public Relations, General Advice Services. | ||||
| Data Controllers further description of purpose The identification of recipients for University services and administration of promotional campaigns The advertising and promotion of the University and its services including by direct marketing means The advertisement and provision of general advice to members of the public about University services The advertisement and promotion of the University through third party products and services e.g. financial sponsorship Fundraising for the University and other organisations (excluding fundraising through alumni). |
Data Subjects
Staff including volunteers, agents, temporary and casual workers Customers and clients Complainants, correspondents and enquirers Relatives, guardians and associates of the data subject Advisers, consultants and other professional experts Students and pupils Persons who may be subject of enquiry, press release or other promotional exercise Donors and friends of the university |
Data Classes
Personal details Family, lifestyle and social circumstances Education and training details Employment details Physical or mental health or condition Customer, client details (including goods, services received) Supplier details (including goods, services provided) |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act) Recipients of University services |
Transfers
Worldwide |
Purpose 3 - Accounts & Records | ||||
| Purpose Description
Keeping accounts related to any business or other activity carried on by the data controller, or deciding whether to accept any person as a customer or supplier, or keeping records of purchases, sales or other transactions for the purpose of ensuring that the requisite payments and deliveries are made or services provided by him or to him in respect of those transactions, or for the purpose of making financial or management forecasts to assist him in the conduct of any such business or activity Data Controllers further description of purpose The administration of supplier records relating to goods, orders, services and accounts provided to the university. |
Data Subjects
Staff including volunteers, agents, temporary and casual workers Suppliers Advisers, consultants and other professional experts Students and pupils |
Data Classes
Personal details Employment details Financial details Goods or services provided |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act)
Data subjects themselves Business associates and other professional advisers Employees and agents of the data controller Suppliers, providers of goods or services Persons making an enquiry or complaint Financial organisations and advisers Auditors Courts/Tribunals |
Transfers
Worldwide |
Purpose 4 - Education | ||||
| Purpose Description
The provision of education or training as a primary function or as a business activity Data Controllers further description of purpose Administration of education and training (e.g. registration and monitoring, calculation and publication of exam results, provision of references) Provision of education and training (e.g. planning and control of curricula and exams, commissioning, validating and producing educational materials, sandwich placements) Administration of applications (e.g. receipt and processing of UCAS forms, compilation of statistics, assessments including preliminary and confirmed offers, liaison with UCAS) Preparation of DfEE returns Administration of student awards and fees Student discipline |
Data Subjects Staff including volunteers, agents, temporary and casual workers Suppliers Complainants, correspondents and enquirers Relatives, guardians and associates of the data subject Advisers, consultants and other professional experts Students and pupils Authors, publishers, editors, artists and other creators Third parties participating in course work (e.g. volunteers, patients, survey respondents). |
Data Classes
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Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act)
|
Transfers
Worldwide |
Purpose 5 - Student & Staff Support Services | ||||
| Data Controllers further description of purpose Administration and management of University and privately owned property (including accommodation services) Administration of grants and loans (e.g. student loans, loans from the Student Loans Company, access loans) Administration and provision of health care services Administration and provision of library services (including membership records, loan/hire records, information and databank administration) Ticket issue/reservation services Administration and provision of a student card Administration and provision of welfare and pastoral services Careers guidance Provision of creche facilities Administration and provision of computing facilities Administration and provision of catering facilities Administration and provision of sport and recreation facilities |
Data Subjects
|
Data Classes
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Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act) Student loans company Ltd. Prison service Probation service Student Union Public Utilities Data subjects themselves Current, past or prospective employers of the data subject Education, training establishments and examining bodies Business associates and other professional advisers Employees and agents of the data controller Financial organisations and advisers Police force Local government The media Courts/Tribunals Careers service Trade unions and staff associations Department of social security Landlords |
Transfers
Worldwide |
Purpose 6 - Research | ||||
| Purpose Description
Research in any field, including market, health, lifestyle, scientific or technical research Data Controllers further description of purpose Academic research or statistical analysis in all fields, including scientific, technical, health, social, economic or market research. Identification of subjects for survey or analysis Collection or extraction of data Analysis, interpretation and evaluation of data Output/presentation of results or findings Administration of research funding Ethical procedures Staff appraisal Government returns (RAE) |
Data Subjects
Staff including volunteers, agents, temporary and casual workers Customers and clients Suppliers Complainants, correspondents and enquirers Relatives, guardians, and associates of the data subject Advisers, consultants and other professional experts Students and pupils Subjects of research Financial sponsors |
Data Classes
Personal details Family, lifestyle and social circumstances Education and training details Employment details Financial details Goods or services provided Racial or ethnic origin Religious or other beliefs of a similar nature Trade union membership Physical or mental health or condition Offences (including alleged offences) |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act) Providers of publicly available information Financial sponsors Data subjects themselves Education, training establishments and examining bodies Employees and agents of data controller Suppliers, providers of goods or services Persons making an enquiry or complaint Financial organisations and advisers Survey and research organisations Customers and clients of the data controller for goods and services |
Transfers
Worldwide |
Purpose 7 - Other Commercial Services | ||||
| Data Controllers further description of purpose
The provision of consultancy and advisory services Provision of conference facilities (e.g. lecture halls, accommodation, catering etc.) Other chargeable services (excluding tuition fees) |
Data Subjects Staff including volunteers, agents, temporary and casual workers Customers and clients Suppliers Complainants, correspondents and enquirers Relatives, guardians and associates of the data subject Advisers, consultants and other professional experts Students and pupils |
Data Classes
Personal details Family, lifestyle and social circumstances Employment details Financial details Goods or services provided Physical or mental health or condition |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act) |
Transfers
Worldwide |
Purpose 8 - Publication of the University Magazine | ||||
| Data Controllers further description of purpose
Publication of the University magazine |
Data Subjects
Staff including volunteers, agents, temporary and casual workers Customers and clients Complainants, correspondents and enquirers Relatives, guardians and associates of the data subject Advisers, consultants and other professional experts Students and pupils |
Data Classes Personal details Family, lifestyle and social circumstances Education and training details Employment details Financial details Goods or services provided Photographic images Text of magazine articles |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act)
Students and pupils Data subjects themselves Relatives, guardians or other persons associated with the data subject Education, training establishments and examining bodies Suppliers, providers of goods or services The media |
Transfers None outside the European Economic Area |
Purpose 9- Crime Prevention and Prosecution of Offenders | ||||
| Purpose Description
Crime prevention and detection and the apprehension and prosecution of offenders Data Controllers further description of purpose Includes the use of CCTV (the use of closed-circuit television for the monitoring and collection of sound and/or visual images for the purpose of maintaining the security of premises, for preventing crime and for investigating crime). |
Data subjects Staff including volunteers, agents, temporary and casual workers Customers and clients Students and pupils Offenders and suspected offenders Members of the public Those inside, entering or in the immediate vicinity of the area under surveillance |
Data classes Personal details Goods or services provided Offences (including alleged offences) Criminal proceedings, outcomes and sentences Sound and/or visual images Personal appearance and behaviour |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act)
Security Organisations Data subjects themselves Business associates and other professional advisers Employees and agents of the data controller Suppliers, providers of goods or services Persons making an enquiry or complaint Police forces |
Transfers None outside the European Economic Area |
Purpose 10 - Provision of Alumni Service & Associated | ||||
| Data Controllers further description of purpose
Alumni relations The promotion of the relationship between the University and its alumni University-related fundraising initiatives involving alumni Advertising and promotion of alumni events and reunions Distribution of University mailings (e.g. alumni magazines, newsletters, annual reports) and message forwarding (without disclosure of data) The promotion of benefits and services available to alumni from third parties Eliciting non-financial support (e.g. careers advice to students, help with student recruitment) |
Data subjects
Staff including volunteers, agents, temporary and casual workers Suppliers Relatives, guardians and associates of the data subject Students and pupils Donors and leaders Associates, friends of the university Customers, clients of the university |
Data classes
Personal details Family, lifestyle and social circumstances Education and training details Employment details Financial details Goods or services provided Racial or ethnic origin Student record |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act)
|
Transfers
Worldwide |
Purpose 11 - Information and Databank Administration | ||||||
Purpose Description
This includes Catalogues, Lists, Directories and Bibliographic databases. |
Data Controller's further description of purpose
Provide background information on Public representatives areas of interest to assist in the promotion of the University and communication about its role in public affairs. |
Data subjects
Public servants |
Data Classes Personal details Family, Lifestyle and Social circumstances Education and Training Details Employment Details Political Opinions |
Sources (S) and Disclosures (D) (1984 Act). Recipients (1998 Act) Data Subjects themselves Employees and Agents of the Data Controller |
Transfers
None outside the European Economic Area |
Statement of Exempt Processing This data controller also processes personal data which is exempt from notification |
