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Constitution of the Queen’s University Safety Representatives Committee

1. Title of Committee
1.1 The Committee shall be known as the Queen’s University Safety Representatives Committee.

2. Aims
2.1 To ensure co-operation amongst Trade Union safety representatives at QUB.
2.2 To co-ordinate activities to further common interests.
2.3 To influence University policy on health and safety issues.
2.4 To disseminate information on health and safety.

3. Membership
3.1 Membership shall be open to all Trade Union appointed safety representatives.
3.2 Trade union officials may be in attendance in an ex-officio capacity.

4. Elections
4.1 A Chairperson and Secretary shall be elected by a majority at the Annual Meeting.
4.2 The Officers shall retire at the end of each year but shall be eligible for the ensuing year.
4.3 The Chairperson shall convene and preside at the Safety Representative Committee meetings.
4.4 In the absence of the Chairperson a Safety Representative will be elected to preside at the meeting.
4.5 Minutes of the meeting will be prepared by the Secretary and distributed to the members at least seven days prior to the date of the next meeting.
4.6 The Secretary shall ensure that Committee decisions are progressed.
4.7 Delegates to the University Safety Committee shall normally be decided annually.

5. Decision-making
5.1 Decisions shall normally be arrived at by consensus however where there is clear disagreement, voting shall take place.
5.2 Each union shall elect its own delegates for voting.
5.3 The number of voting delegates shall be based on the number of delegates to the University Safety Committee.

6. Meetings
6.1 Meetings shall normally take place three times per year.
6.2 Seven clear days notice of a meeting shall be given.
6.3 An annual meeting shall take place in January or February each year.
6.4 Extraordinary meetings will be convened to discuss urgent issues requested by at least three Unions.

7. Alteration of the Constitution
7.1 The Constitution shall not be altered except at the Annual meeting and by a two-thirds majority of voting delegates present.
7.2 Notice of any alteration shall be sent in writing to the Secretary at least fourteen days before the Annual Meeting.
7.3 A copy of any proposed alteration shall be sent to every member with notice of the forthcoming meeting.