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"How to" in the School

Transport (Land/Sea)

School Vehicles

The use of vehicles is restricted on the basis of driving experience. To be put onto the schools insurance bring your driving license (both parts) to Christopher Preshaw, along with a completed driver authorisation form. The vehicle and driver handbook should be read before driving the school vehicles. Booking the MBC vehicles is then done using the diary in the School Office (Rm 01.402).

Driver Authorisation Form

Vehicle and Driver Handbook

Boat (Portaferry)

Contact Philip Johnston at Portaferry

Field Work

Before carrying out any field work, a risk assessment must be completed and signed off by the School's Safety Officer, Rosaleen Hynes. Should you require any asistance completing the assessments, contact Gillian Riddell.

Risk Assessments

River Fieldwork Risk Assessment

Intertidal Fieldwork Risk Assessment

Terrestrial Fieldwork Risk Assessment

It is essential that measures are taken to ensure your safey while carrying out fieldwork. Detailed information on the School's fieldwork policies can be found in the School's Safety Policy & Codes of Practice Document.

Support from Security is available for those involved in fieldwork out-of-hours, in the form of a 'check-in' procedure, contact Adrienne Healy or Gillian Riddell (Rm 6.33) for more information.

Lone Working Policy

Lab Work

Staff are permitted to work alone or in isolation provided appropriate precautions have been taken and the risks are not unacceptable (See Health & Safety for Lone Working Procedure). Staff MUST carry out a risk assessment for their work and obtain written authorisation from their line manager/PI to work alone out of hours in the lab.

Lab Poster

Permission Form

Out-of-Hours Access

Normal working hours - Monday to Friday, 7am to 7pm. Any staff member wishing to work outside these hours should contact Christopher Preshaw to have their staff card activated for access outside normal working hours. If staff choose to work in the University outside these hours SECURITY MUST BE INFORMED. A"sign-in/sign-out log book can be found at reception. It is essential that all staff remember to fill this out, as it will be used in the event of an emergency.

Stores/Purchase Orders

MBC Stores

A range of commonly used items are available from stores, listed below. When purchasing items from stores a requisition form must be completed before any goods can be issued. Any person requesting goods from MBC stores to be charged to the School 'A' centres, MUST adhere to the procedure documented below. Any grant holders or those authorised to sign on behalf of the PI should complete the Requisition Form with their grant code.

MBC Requisition Form

MBC Stores Order Policy for School 'A' centres

2011 - 2012 Stock/Price List (Please note:The prices stated are subject to change, always check with stores)

Opening Hours:

                    Monday - Friday

                    9 am to 10.30 am

                    11 am to 12.30 pm

                    1.30 pm to 3 pm

Any queries contact John Dickson

Purchase Orders

Any items that cannot be found in stores can be ordered via the School Office, using an order requisition form. These forms should be completed and authorised by the appropriate budget holder. Forms should go to Mary Devlin in the first instance or, in her absence, Elizabeth Purdy in the School Office. It is essential that full, correct details are provided on the order request forms. Incorrect or incomplete information leads to delays in placing orders. Requests are normally dealt with on a daily basis (time and staff permitting) and the orders are then e-mailed to the appropriate company. Urgent requests should be indicated under special instructions. When the request has been processed it will be returned to the budget holder, showing the Official Order Number and Date Processed. This infromation is essential for chasing up outstanding orders.

Order Requisition Form