Submission of Coursework

Submission of Assessed Coursework

You must submit work for continual assessment (essays, reports, projects, practical write-ups, etc) by the deadline designated by the relevant module co-ordinator.

Unless otherwise instructed, coursework should be submitted to the Centre of Biomedical Sciences Education general office, first floor, Whitla Medical Building.

Assessed work submitted after the deadline will be penalised at the rate of 5% of the total marks available for each working day late up to a maximum of five working days, after which a mark of zero shall be awarded. Where the assessed work element accounts for a certain proportion of the module mark, the 5% penalty will apply to the assessed element mark only and not to the overall module mark. 
Exemptions shall be granted only if there are extenuating circumstances, and where the student has made a case in writing to the Centre Manager within three working days of the deadline for submission.  Work submitted late will only be considered for an exemption of the late submission penalty, if accompanied by the Application for Exemption of Late Submission Penalty form, available from the Centre Office.  A list of guidelines on acceptable extenuating circumstances is available from the Quality Assurance and Partnerships office or at

 The following table provides a few examples of extenuating circumstances which have arisen in the past from students seeking an extension to assessed work submission. It is a guide and is not meant to be prescriptive. Individual staff should continue to use their own judgement and discretion when deciding if an extension is warranted on the basis of the facts presented. 


Normally Acceptable



1. Death of a close relative

‘Close’ means parents and guardians, partner or spouse, children and siblings.  It may include grandparents or other relatives if the School is satisfied that their relationship was close.

2. Serious illness of student

It should be an incapacitating illness or an on- going illness or medical condition. It also includes breaks and serious sprains to the normal writing hand/arm. Medical certification must be obtained; self-certification is not acceptable.

3. Serious illness of a close relative

See notes above for the definition of ‘close’.

4. Financial Problems

Stress brought on by financial concerns.  Note: It is the student’s responsibility to maintain a proper balance between work and study.

5. Civil unrest

Terrorist activity; widespread public disorder; bomb attacks; bomb scares; withdrawal of and delays to rail/road public transport services. A letter from a local member of the clergy or community representative must be provided to support such grounds.

6. Serious personal disruption

Divorce; fire; burglary; serious assault; jury service. Corroborating evidence must be produced.

7. Pregnancy

A medical report from the student's doctor or midwife must be provided in support of such grounds. It also includes the stages following childbirth. Pregnancy of a wife/partner would be acceptable in appropriate circumstances.



Not Normally Acceptable


1. Social activities

Hectic social life; parties; visits to/from friends.

2. Temporary self-induced medical conditions

Hangover; drug taking (excluding prescribed medication).

3. Minor ailments

Coughs; colds; sprains (other than in the writing hand/arm).

4. Non serious personal and domestic disruptions which could have been anticipated or planned.

Moving house; weddings; holidays; failed transport arrangements.


Plagiarism, Collusion and Fabrication

Plagiarism, collusion and the fabrication of information are regarded as serious disciplinary offences.

Plagiarism: Plagiarism is defined as the presentation of the work of others as the writer’s own without appropriate acknowledgement. This includes auto-plagiarism (to use excerpts from your own previous work without appropriate acknowledgement) and self-plagiarism (to submit one piece of work more than once e.g., where such has been previously submitted for a different assignment).

It is an academic offence for students to plagiarise.

Definitions and procedures for dealing with academic offences can be found in the University’s General Regulations: University Calendar on the Academic and Student Affairs website.

Collusion: It is an academic offence for two or more students to work together on an assignment that is meant to be done individually.  It is expected that the work being assessed, unless specifically designated as a group assessment, shall be the sole work of the student submitting it.

Fabrication: It is an academic offence for a student to claim to have carried out experiments, interviews or any form of research which he/she has not in fact carried out, or where he/she invents or falsifies data, evidence or experimental results.  It is also an academic offence for a student knowingly to make use of falsified data as described above.

 Such acts shall be dealt with in accordance with the procedures set out in the Study Regulations.

Exemption from Late Submission Penalty Form