3.5. Responsibilities


When setting up work placement it is essential that the responsibilities of all parties are clearly defined and included in handbooks and other literature.

The parties include the student, School staff including the academic member of staff with overall responsibilitity for the placement, the visiting tutor and administrative staff and the placement provider.

Their responsibilities will be considered under the three headings:

  1. Student
  2. School:  Placement co-ordinator, Academic staff, Visiting tutor
  3. Placement provider

1. Student

Pre-Placement

The responsibilities of the student should be clearly explained in the first meeting with the students, written in the handbook and repeated at each meeting with the students until they have secured a placement.

These will include:

  • Student's responsibility in sourcing and attaining a placement (Responsibilities under issues to be considered)
  • It should be clear what the students responsibilities are in relation to placement approval i.e. to submit approval forms completed by employers.
  • The students should be aware of their requirements to attend any compulsory placement preparation sessions. (see Preparation of students for placement)
  • Students should be made aware of any assessment deadline and consequences should they not meet them. (see assessment)

On placement

The responsibilities of the student should be clearly explained to students before they take up work placement and written in the handbook.

These will include:

  • Student's responsibility to complete the Health and Safety checklist within a specified period of starting their placement (usually 1 week).
  • Responsibility to complete and submit assessments including deadlines and consequences of not meeting the deadlines.
  • Responsibility under Health and Safety to act in an appropriate manner.
  • That the student is representing the university, their degree programme and themselves.
  • Arranging and/or partaking in tutor visit.

Post placement

The responsibilities of the student should be clearly explained to students before they take up work placement and written in the handbook.

These will include:

  • Completion of assessments including deadlines and consequences of not meeting the deadlines.
  • Any requirements to attend debriefing or other sessions (i.e. talks for other students)

2. School: Placement co-ordinator, Academic staff, Visiting tutor

The school has a range of responsibilities in relation to operating an effective work placement scheme.

These include:

  • Health and Safety - including placement provider assessment, student training and investigation of any incidents involving students whilst on placement.
  • Clearly defining the role and responsibilities of each member of staff involved in work placement.
  • Setting up clearly defined procedures which are understood by all parties concerned.
  • Training staff where appropriate to ensure consistency i.e. of visiting tutors to ensure all students are considered equally and given the same advice during the placement visit.

3. Placement provider/employer

The responsibilities of the placement provider in ensuring a safe working environment, providing resources i.e. access to the internet to submit assignments and supporting the students in attaining the learning outcomes for the placement should be clearly articulated and preferably included in an agreement between the student, the placement provider and the school.  (see agreement under placement approval procedures)

If the placement provider is expected to assess the student, they may need training to ensure all students are assessed on an equal basis.  (see assessment under on-placement)

For further information please refer to the responsibility section in Work Based and Placement Learning: University Policy and Guidelines