Presentation Guidelines

Guidelines for Symposia, Poster and Oral Presentations

Symposia


Each symposia has an appointed chair, who are asked to make sure their session does not over run. Symposia will last 90 minutes, and the breakdown of this will be co-ordinated by the symposium organiser.

 

Symposium presentations should be emailed to hepaeurope2016@qub.ac.uk no later than close of business on Friday 16th September 2016.

When emailing your presentation, please:

  • In the subject line – add the presenters name (e.g. symposium presentation for Mark Tully, HEPA Europe 2016
  • Save in .ppt or .pptx format
  • Save the file name with you name in the title, in the following format: Mark_Tully_symposium_HEPAEUROPE2016.pptx. This will help us identify your presentation 

Your presentation will be loaded to the computer for you in the room you have been assigned. A laser pointer will be available for you to use.

 

Poster Presentations

For those accepted for poster presentation - it is your responsibility to bring this with you on the day.  Poster sessions, where authors are expected to stand beside their poster will be held on Wednesday afternoon (15:15-15:45) and Thursday morning (10:30-11:00).  Before the conference, we will inform presenters which day their poster is to be displayed on. Posters will all be displayed on boards at the back of the main conference meeting room (Whitla Hall) to allow delegates to see them during coffee and lunch breaks throughout the day.

Upon registering at the venue, you will be told what number you have been assigned.  On the morning of your allocated day (Wednesday by 10:30, Thursday by 09:00), please display your poster on the corresponding board. Adhesive strips will be supplied to enable you to mount your poster.  The posters should be no larger than A1 size (594mm x 841 mm)  – portrait OR landscape are acceptable and will fit the boards available. 


Oral Presentations

Before the conference, we will inform presenters which session their presentation will be in. There will be five parallel sessions at any one time. Oral presentations should be emailed to hepaeurope2016@qub.ac.uk no later than close of business on Friday 16th September 2016.

When emailing your presentation, please:

  • In the subject line – add the presenters name (e.g. oral presentation for Mark Tully, HEPA Europe 2016
  • Save in .ppt or .pptx format
  • Save the file name with you name in the title, in the following format: Mark_Tully_HEPAEUROPE2016.pptx. This will help us identify your presentation 

Your presentation will be loaded to the computer for you in the room you have been assigned. A laser pointer will be available for you to use. You will have 7 minutes to present followed by 3 minutes for questions. All sessions will be moderated by a chairperson, who will introduce your talk and ensure that you do not overrun your allocated time.


Open Access for POSTERS  and ORAL presentations

For the HEPA Europe Conference in Belfast, we are keen to facilitate open access to the posters and presentations. We would therefore encourage delegates to upload their posters or talks to the conference page on the Open Science Framework: https://osf.io/view/hepa2016/.

Uploading your poster or talk will give you a unique, permanent and citeable URL to your work that can be put at the bottom of your poster, shared with colleagues at the conference, or shared via social media. If you register for an account on the Open Science Framework, content you have uploaded can easily be removed or modified at a later date.

To add your poster or talk:

Send an email to the following address(es) from the email account you would like used on the Open Science Framework:

-For posters, email hepa2016-poster@osf.io

-For talks, email hepa2016-talk@osf.io

The format of the email should be as follows:

Subject

Presentation title

Message body

Presentation abstract (if any)

Attachment

Your presentation file (e.g., PowerPoint, PDF, etc.)

 

To modify your poster or talk

After uploading your poster or talk, you will receive a confirmation email, with a unique URL. To modify your material, click on this link and you will be directed to your page. From here you can delete previously uploaded files (via the ‘FILES’ button) or upload a newer version

 

To create a 2d-barcode (QR code) to add to the bottom of your poster

Using one of the many online barcode generators (such as http://www.barcode-generator.org/), you can create a 2d-barcode/QR code that can be pasted at the bottom of your poster. Using the unique URL emailed to you from the Open Science Framework, if you add your URL to the barcode generator site, you can create an image like this, which you can add to or place beside your poster. These can be read with a smartphone to take the viewer directly to your poster online.

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