FAQs about starting your course at Queen's

I have been accepted for admission to Queen's - what next?

You will receive formal confirmation of this decision through your UCAS Track account and not direct from the University. You will be referred to a website in order to confirm whether or not you intend to take up your place. If you decline the offer, you should understand that you will not be permitted to negotiate with other institutions in the UCAS system. Where offers are declined, even in error, there is no guarantee of places being reinstated.

Applicants who are away from home in August may authorise someone to take the necessary action on their behalf.

Failure to respond to your offer promptly will delay the despatch of your Welcome Guide.

Welcome Guides containing information about the Welcome Week programme and Enrolment and Registration will begin to be despatched from the end of August onwards, to those who have accepted an unconditional offer of a place.

The Welcome Guide will be sent to your home address so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details.

Your Welcome Guide will contain your username (student number) and password. You will be able to use these to login to your new Queen’s email address. Please check on a regular basis as the University and your academic department will use this to send you crucial information that you need to know before arriving.

If you have submitted your AS12 reply but have not received your Welcome Pack by 8 September, please contact the Student Helpline (028 9097 3223).

Remember that the Welcome Week starts on Monday 18 September 2017 and is a compulsory part of your timetable and all student are required to attend, so please ensure that you are available for Welcome Week.

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When does the academic year start?

Although teaching begins on 25 September you should ensure that you are available during the preceding week as this is when Welcome Week takes place. Welcome Week starts on Monday 18 September 2017 and is a compulsory part of your timetable and all student are required to attend, so please ensure that you are available for Welcome Week.

Information about Welcome and Induction events is available online at www.qub.ac.uk/welcome from early August. Join our social media and check back regularly for updates and information about arrivals and settling in to Queen’s.

International Welcome and Orientation takes place just before the main welcome ‘week’ – international students should receive information from Admissions in June (or directly from the Study Abroad / Erasmus team if appropriate).

There are three elements to the Queen's Welcome and Induction Programme:

  • School Induction Programme
    This takes place during Welcome and Induction Week. Your School will contact you after you have accepted an unconditional offer of a place, normally in early September, to provide you with a programme.
  • Enrolment and Registration
    This must be completed to become a Queen’s student (see below). This will take place from Monday 11 September to Friday 22 September and for students moving into Elms Village, facilities will be available during the weekend of 16 and 17 September.
  • The Central University Programme 
    The main ‘Welcome and Induction Week’ takes place from Monday 18 September, and is preceded by a reception for parents of new students, on Sunday 17 September. Staff from Student Wellbeing will be present throughout Welcome Week, providing information on Wellbeing Support that is available to students throughout their time at Queen’s. Themed events will also take place during Welcome Week to help equip students with the skills and knowledge to manage their wellbeing during key points in their student journey. Details of events will appear on our website in August (www.qub.ac.uk/welcome).

Welcome and Induction Week (18 - 22 September) is a compulsory part of your timetable and all students are required to attend, so please ensure that you are available. During this week, some Schools will start their lecture programmes or run courses, which it is essential for students to undertake.

Your School (which is the name the University gives to your academic department) is responsible for your degree programme. Each School organises an induction programme with activities to help you get to know other students on your course, introduce you to staff from your School, and learn more about your course and the facilities of the University. As part of your School induction programme, you will meet your personal tutor (adviser) and other academic members of staff who will assist you with module selection. Details of the programme and appointments with academic staff will be sent to your Queen’s email address (details on how to access your Queen’s email account will be included in your Welcome Guide – as mentioned above).

Events during the University Welcome and Induction Week complement your School induction programme and provides you with the opportunity to gain more information on the range of services offered by both the University and the Students’ Union, including details about sports services, clubs and societies, student support and much more. Our events are developed and led by Student Guides – senior students – who can answer your questions, give you useful tips and share their own experiences of university life with you. A very important part of this central University programme is the Vice-Chancellor’s Welcome Address to new students which will be held on Monday 18 September in the Whitla Hall.

Full details (including links to our Facebook pages) will be available on the Welcome website at www.qub.ac.uk/welcome. Please make sure you visit the website and check your Queen’s email regularly to stay in touch with what’s on.

Enrolment and Registration

Enrolment and Registration commences on 11 September 2017. You will be allocated a specific time slot to register at the Medical Biology Centre (MBC). This will be printed on your Welcome Guide letter and you must adhere to the slot allocated. If you are checking into the Elms Accommodation, you will be able to complete enrolment and registration at The Treehouse during your check-in.

It is not until you have completed the full registration process that you will be a fully enrolled student of Queen’s and entitled to use the wide range of services and facilities.

Registration consists of:

  • Online Registration: completing all 10 steps of the online Registration Wizard;
  • On-site completion of registration to verify your qualifications and identification;
  • Obtain your Queen’s University Student Card

If registration is not fully completed by the end of the fourth week of term, you will be withdrawn from the University. If you wish to re-register and are permitted to do so, a re-registration fee of £50 will be charged.

In order to complete your registration at Queen’s and be fully enrolled, you must bring with you:

  • Original documentary evidence of entrance qualifications (except where these are provided by UCAS) and a certified English translation, where applicable;
  • Any financial notification letters received from your Education and Library Board, the Student Loans Company, a sponsor letter or payment;
  • An approved form of identification:

International Students (non European Union students):

Passport and visa. The University is legally required by UKVI to retain a copy of your immigration documents and ATAS certificates.

All other students:

  • A current UK/EU passport; or
  • A current EU National Identity Card; or
  • The following combination of documents for UK and Irish students:

UK Students:

  • Original Full Birth Certificate issued in the UK which includes the name of at least one of the holder’s parents; and
  • An original official document issued by a Government Agency or previous employer giving the student’s National Insurance Number and name, eg National Insurance card; Letter from HM Revenue & Customs about Tax or Tax Credit; Letter from Jobs & Benefits Office; P45 or P60; Payslips; and
  • Current Driving Licence issued in the UK or Ireland; and
  • An original Deed Poll or marriage certificate to evidence a change of name, if applicable.

Irish Students:

  • Original Full Birth Certificate issued in Ireland which includes the name of at least one of the holder’s parents; and
  • Current Driving Licence issued in the UK or Ireland; and
  • An original Deed Poll or marriage certificate to evidence a change of name, if applicable.

No other forms of identification will be accepted.

With the exception of Nursing and Midwifery students (please see paragraph below), the Registration Wizard will be live from 10.00am on Monday 11 September for undergraduate students. Your username and password will allow you to go online to check emails and start your registration before you arrive at the University. The Registration Wizard leads you through the required steps, but a Registration Wizard Guide is also available online and details will be provided in your Welcome Guide.

For Nursing and Midwifery students only, the Registration Wizard will be live from 10.00am on Thursday 31 August and, in advance of this, you will receive details about your enrolment and registration from the School of Nursing and Midwifery. Please note that enrolment and registration normally takes place on 5 and 6 September.

Depending on your programme of study, you may be allowed to choose your modules, when using the Registration Wizard. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email on an ongoing basis, following receipt, to find out what is required regarding enrolment. Information will also be available on the Welcome website at www.qub.ac.uk/welcome.

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When will I hear about university accommodation?

Information about student accommodation at Queen’s and how to apply is available at http://www.stayatqueens.com/. The Accommodation website is designed to guide you through your options for living in Belfast, when at Queen’s and to make sure you know what you need to do in order to arrange your accommodation. You should apply online for your accommodation at http://www.stayatqueens.com/.

Accommodation will be available from 16 September 2017 for a 38-week contract, or 9 September 2017 for a 39-week contract, most suitable if you are an international student attending the International Students’ Welcome and Orientation Programme. You should read the Allocation Policy on the Accommodation website, noting in particular relevant closing dates. We would highlight that, for students from Northern Ireland, the closing date for applications is 1 August 2017.

Any queries about accommodation should be addressed to:

Accommodation and Hospitality
Elms Village Reception Office
78 Malone Road
Belfast
BT9 5BW
Tel: 028 9097 4403
E-mail: accommodation@qub.ac.uk  
WWW: http://www.stayatqueens.com

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When do I choose my modules?

Depending on your programme of study you may be allowed to choose your courses before Welcome Week. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email on an ongoing basis, following receipt, to find out what is required regarding course enrolment.

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