Welcome and Orientation Programme
The programme will include many different types of sessions and activities aimed at getting you settled into life in Belfast and at Queen’s. It is an extremely valuable time to meet new people and make friends.
You are expected to take part in the programme and we look forward to getting to know you during the event which will be held from 14 - 18 September 2016. You will then take part in the University’s main Welcome programme. You can register for the programme online at www.qub.ac.uk/isso. Registration is open from 1 August 2016.
University accommodation will be available at an additional daily rate from 10 September, for students wishing to attend the Orientation Programme. Please note that this option will only be available to students who have reserved places in University accommodation for the academic year.
International Student Support will be providing a Meet and Greet service from Belfast International Airport and George Best Belfast City Airport to the University from Sunday 11 - Tuesday 13 September 2016 and we recommend that you arrive during this period. To make use of this service, you should submit your arrival details to International Student Support by registering online at www.qub.ac.uk/isso.
Guides containing information about the Welcome Week programme and Enrolment and Registration will begin to be despatched from the end of August onwards, to those who have accepted an unconditional offer of a place. If you have confirmed your place using our online form but have not received your Welcome Guide by 9 September, please contact the Student Helpline (028 9097 3223).
The Guide will be sent to your home address so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details, or if you will be in transit to Queen's before you receive your guide.
Your Welcome Guide will contain your username (student number) and password. You will be able to use these to login to your new Queen's email account. Please check on a regular basis as the University and your academic department will use your Queen's email to send you crucial information that you need to know before arriving.
Welcome and Induction and 'Welcome Week'
Information about Welcome and Induction events is available online at www.qub.ac.uk/welcome. Join our social media and check back regularly for updates and information about arrivals and settling in to Queen’s.
International Welcome and Orientation takes place just before the main welcome ‘week’ – international students should receive information from Admissions in June (or directly from the Study Abroad / Erasmus team if appropriate).
There are three elements to the Welcome and Induction Programme:
- The Central University Programme
Our team of Student Guides offers a range of information and assistance, as well as organising events to help you find your way around Queen’s and get to know other students. These will take place starting in late August and throughout September. The main ‘Welcome and Induction Week’ takes place from Monday 19 September and is preceded by an event for parents of new students, hosted by the Vice-Chancellor on Sunday 18 September 2016.
- School Induction Programme
This takes place during Welcome and Induction Week. Your School will contact you after you have accepted an unconditional offer of a place, normally in early September, to provide you with a programme.
- Enrolment and Registration
This must be completed to become a Queen’s student (see below). This will take place from Monday 12 September to Friday 23 September and for students moving into Elms Village, facilities will be available during the weekend of 17 and 18 September.
Welcome and Induction Week (19 - 23 September) is a compulsory part of your timetable and all students are required to attend, so please ensure that you are available. During this week, some Schools will start their lecture programmes or run courses, which it is essential for students to undertake.
Your School (which is the name the University gives to your academic department) is responsible for your degree programme. Each School organises an induction programme with activities to help you get to know other students on your course, introduce you to staff from your School, and learn more about your course and the facilities of the University. As part of your School induction programme, you will meet your personal tutor (adviser) and other academic members of staff who will assist you with module selection. Details of the programme and appointments with academic staff will be sent to your Queen’s email address (details on how to access your Queen’s email account will be included in your Welcome Guide – as mentioned above).
Events during the University Welcome and Induction Week complement your School induction programme and provides you with the opportunity to gain more information on the range of services offered by both the University and the Students’ Union, including details about sports services, clubs and societies, student support and much more. Our events are developed and led by Student Guides – senior students – who can answer your questions, give you useful tips and share their own experiences of university life with you. A very important part of this central University programme is the Vice-Chancellor’s Welcome Address to new students which will be held on Monday 19 September in the Whitla Hall.
Full details (including links to our Facebook pages) will be available on the Welcome website at www.qub.ac.uk/welcome. Please make sure you visit the website and check your Queen’s email regularly to stay in touch with what’s on.
Information about the ‘early’ events, including our ‘speed friending’ days and campus tours will also be published on this website – keep checking it after A-level results day.
Enrolment and Registration
It is not until you have completed the full registration process that you will be a fully enrolled student of Queen’s and entitled to use the wide range of services and facilities.
Registration consists of:
- Online Registration: completing all 10 steps of the online Registration Wizard;
- On-site completion of registration to verify your qualifications and identification;
- Obtain your Queen’s University Student Card
If registration is not fully completed by the end of the fourth week of term, you will be withdrawn from the University. If you wish to re-register and are permitted to do so, a re-registration fee of £50 will be charged.
In order to complete your registration at Queen’s and be fully enrolled, you must bring with you:
- A valid original passport, EU National Identity card, or driving licence. No other form of identification will be accepted;
- If you are an international student you must also bring your passport and visa. The University is legally required by UKVI to retain a copy of your immigration documents and ATAS certificates.
- Any financial notification letters received from your Education and Library Board, the Student Loans Company, a sponsor letter or payment;
With the exception of Nursing and Midwifery students (please see paragraph below), the Registration Wizard will be live from 10.00am on Monday 12 September. Your username and password will allow you to go online to check emails and start your registration before you arrive at the University. The Registration Wizard leads you through the required steps, but a Registration Wizard Guide is also available online and details will be provided in your Welcome Guide.
For Nursing and Midwifery students only, the Registration Wizard will be live from 10.00am on Thursday 1 September and, in advance of this, you will receive details about your enrolment and registration from the School of Nursing and Midwifery. Please note that enrollment and registration normally takes place on 6 and 7 September.
Depending on your programme of study, you may be allowed to choose your modules, when using the Registration Wizard. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email on an ongoing basis, following receipt, to find out what is required regarding enrolment.
Information will also be available on the Welcome website at www.qub.ac.uk/welcome.
Further Information on Welcome and Registration
Information will also be available on the registration website at www.qub.ac.uk/welcome.