Accepted & Placed C/C

This means that you have been accepted to a different course than that to which you applied and you have replied accepting this place. The course code and abbreviation listed are for the new course to which you have been accepted.

Frequently asked questions about starting your course at Queen's

 

I have been accepted for admission to Queen's - what next?

You will receive formal confirmation of this decision through your UCAS Track account, and by way of an AS12 or AS12C letter from UCAS, and not direct from the University. You will be referred to a website in order to confirm whether or not you intend to take up your place.  If you decline the offer, you should understand that you will not be permitted to negotiate with other institutions in the UCAS system. Where offers are declined, even in error, there is no guarantee of places being reinstated.

Candidates who are away from home in August may authorise someone to take the necessary action on their behalf.

Failure to respond to the AS12C and AS12 letters promptly will delay the despatch of your Welcome Guide.

Welcome Guides containing information about the Welcome Week programme and Enrolment and Registration will begin to be despatched from the end of August onwards, to those who have accepted an unconditional offer of a place

The pack will be sent to your home address so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details.

Your Welcome Guide will contain your username (student number) and password. You will be able to use these to login to your new Queen’s email address. Please check on a regular basis as the University and your academic department will use this to send you crucial information that you need to know before arriving.

If you have submitted your AS12 reply but have not received your Welcome Pack by 18 September, please contact the Enrolment and Registration Helpdesk (028 9097 3223).

Remember that the Welcome Week starts on Monday 23 September and is preceded by an event for parents and new students hosted by the Vice-Chancellor on Sunday 22 September.

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When does the academic year start?

Teaching for students starting in 2013 will begin on Monday 30 September for all courses, except Theology/Divinity and some of the Foundation Degrees available at the Regional Colleges. If you have been accepted to one of these courses you should contact the college you propose to study at regarding their starting date.

Although teaching begins on 23 September you should ensure that you are available during the preceding week (ie from Sunday 22 September) as this is when Welcome Week takes place. 

Welcome Week is a compulsory part of your timetable and all students are expected to attend. There are three elements to the week:

  • Enrolment and Registration - which you must complete to become a Queen’s student
  • School Induction Programme - where you will meet key staff within your School, learn more about your course and have opportunities to meet other students on your course
  • University Welcome Programme - a range of fun events and activities to help you settle into University life, get familiar with the Queen’s campus and meet other students from different cultures and studying different courses

Your School (which is the name the University gives to your academic department) is responsible for your degree programme. Each School organises an induction programme with activities to help you get to know other students, meet some of the staff from your School, and be introduced to the course and the facilities of the University. As part of your School induction programme, you will meet your personal tutor (adviser) and other academic members of staff who will assist you with course selection. Details of the programme and appointments with academic staff will be sent to your Queen’s email address (details on how to access your Queen’s email account will be sent in your Welcome Guide).

The central University Welcome Week programme complements your School induction programme and provides you with the opportunity to gain more information on the range of services offered by both the University and the Students’ Union, including details about sports services, clubs and societies, student support and much more. The programme also includes a number of events led by Student Guides – senior students who can answer your questions, give you useful tips, and share their own experiences of University life with you.

A very important part of this central University programme is the Vice-Chancellor’s welcome address which will be held on Monday 23 September in the Whitla Hall.

Full details will be available on the Welcome Week website at www.qub.ac.uk/welcome. Please make sure you visit the website and check your Queen’s email regularly to stay in touch with what’s on.

It is not until you have completed the full registration process that you will be a fully enrolled student of Queen’s and entitled to use the wide range of services and facilities.

Registration consists of:

  • completing all 10 steps of the online Registration Wizard
  • agreeing payment of tuition fees
  • ID, Visa and qualification verification
  • getting your student card 

If registration is not fully complete by the end of the fourth week of term, you will be withdrawn from the University.  If you wish to re-register and are permitted to do so, a re-registration fee of £50 will be charged.

ID must be either a passport or a driving licence which is valid at the time of registration.  Photocopies or other ID will not be accepted.

International students must provide visa information in order to comply with UK Border Agency requirements. 

Original parchments, certificates, or transcripts must be provided to allow us to authenticate in person that you satisfy your entrance requirements where these are not provided directly to us by UCAS. 

The Registration Wizard will be live from 18 September. Your username and password will allow you to go online to check emails and start your registration before you arrive at the University.  The Registration Wizard leads you through the required steps, but a Registration Wizard Guide is available online and details will be provided in your Welcome Guide.

Depending on your programme of study you may be allowed to choose your courses before Welcome Week. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email before 18 September to find out what is required regarding course enrolment.

Information will also be available on the registration website at www.qub.ac.uk/welcome.

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When will I hear about university accommodation?

Information about student accommodation at Queen’s and how to apply is available at www.stayatqueens.com. The Accommodation handbook is designed to guide you through your options for living in Belfast, when at Queen’s and to make sure you know what you need to do in order to arrange your accommodation. It can be downloaded from the above website should you wish to retain a copy.

You should apply online for your accommodation at www.stayatqueens.com. The How to Apply section will guide you through the process. If you experience any difficulties, please contact the Accommodation Office.

The closing date for applications is 1 August 2013. Students who apply for accommodation by the closing date will be allocated a place when they are accepted onto a course at Queen’s and meet the conditions of the Allocation Policy which is available to read on the Accommodation websiteThe accommodation guide, ‘Where to Stay at Queen’s’ is available on the accommodation website.

Any queries about accommodation should be addressed to:

Accommodation and Hospitality
Elms Village Reception Office
78 Malone Road
Belfast
BT9 5BW
Tel: 028 9097 4425
Fax: 028 9097 4524
E-mail: accommodation@qub.ac.uk  
WWW: www.stayatqueens.com

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When do I choose my modules?

Depending on your programme of study you may be allowed to choose your courses before Welcome Week. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email before 18 September to find out what is required regarding course enrolment.

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