FAQs about Decisions

I have been accepted for admission to Queen's - what next?

You will receive formal confirmation of this decision through your UCAS Track account, and by way of an AS12 or AS12C letter from UCAS, and not direct from the University. You will be referred to a website in order to confirm whether or not you intend to take up your place. If you decline the offer, you should understand that you will not be permitted to negotiate with other institutions in the UCAS system. Where offers are declined, even in error, there is no guarantee of places being reinstated.

Candidates who are away from home in August may authorise someone to take the necessary action on their behalf.

Failure to respond to the AS12C and AS12 letters promptly will delay the despatch of your Welcome Guide.

Welcome Guides containing information about the Welcome Week programme and Enrolment and Registration will begin to be despatched from the end of August onwards, to those who have accepted an unconditional offer of a place.

The Welcome Guide will be sent to your home address so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details.

Your Welcome Guide will contain your username (student number) and password. You will be able to use these to login to your new Queen’s email address. Please check on a regular basis as the University and your academic department will use this to send you crucial information that you need to know before arriving.

If you have submitted your AS12 reply but have not received your Welcome Pack by 10 September, please contact the Enrolment and Registration Helpdesk (028 9097 3223).

Remember that the Welcome Week starts on Monday 22 September and is preceded by an event for parents and new students hosted by the Vice-Chancellor on Sunday 21 September.

 

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I have not met my target - what do I do?

If you have not quite met the target for entry to your CF or CI choice, do not panic and be patient.

Initially all those who exactly meet or better the conditions of their offer are accepted and after that Selectors must assess what room there is for 'flexibility'. Depending on the number of successful candidates and the number of vacancies still to be filled, it may be possible for some courses to offer places to students who have dropped slightly below their target grades but it will take several days before such a decision can be made.  Where this applies, it would be unusual for applicants with more than a maximum of one A-level grade drop or equivalent, to be accepted.

If you were holding an offer for a high demand course (eg Accounting, Dentistry, Law, Medicine or Pharmacy) and would like to be considered for a place on another degree, you should complete and return an Enquiry Form (see below) as soon as possible bearing in mind that your request can only be considered if there are vacancies. Filling in an 'Enquiry Form' will not affect your consideration for your original course choice - the Enquiry Form will only be considered if you are unsuccessful for your original course choice.

If there are no vacancies available or your grades are too low for either your original and alternative choice of course, unfortunately, your application will be unsuccessful. However, the University will do all it can to try to accommodate you before registering a decision.

Download Enquiry Form

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There is no decision on my application - what should I do?

We understand that this is an anxious time of the year and staff of the Admissions and Access Service will make all decisions as quickly as possible. However, it does take time to process all the applications we receive. We aim to have all of our decisions finalised by the UCAS deadline of Thursday 22 August, if not sooner.

Initially all those who exactly meet or better the conditions of their offer are accepted and after that Selectors must assess what room there is for 'flexibility'. Depending on the number of successful candidates and the number of vacancies still to be filled, it may be possible for some courses to offer places to students who have dropped slightly below their target grades but it will take several days before such a decision can be made. Where this applies, only a maximum of one A-level grade drop or equivalent is normally permitted.

If you were holding an offer for a high demand course (eg Accounting, Dentistry, Law, Medicine or Pharmacy) and would like to be considered for a place on another degree, you should complete and return an Enquiry Form (see below) as soon as possible bearing in mind that your request can only be considered if there are vacancies. Filling in an 'Enquiry Form' will not affect your consideration for your original course choice - the Enquiry Form will only be considered if you are unsuccessful for your original course choice.

If there are no vacancies available or your grades are too low for either your original or alternative choice of course, unfortunately, your application will be unsuccessful. However, the University will do all it can to try to accommodate you before registering a decision.

Download Enquiry Form

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I am only a few marks off the grade I was asked for - what can I do?

Selectors must base their decision on the grades you were officially awarded by the relevant examining board. 

The University does not set offers in terms of unit grades but will receive this information from UCAS and may use it in August/September in borderline cases.  

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I have applied for a regrade as I am unhappy with my results - what should I do?

The University will process your application on the basis of the results that we currently have. We cannot delay our decision for the outcome of your regrade as we have to make our decision on your application by Thursday 21 August 2014.

If you are awarded a regrade you should advise the University immediately. Please note that we require official confirmation of the new grade by way of a statement from the relevant examination body. We cannot accept a revised statement of module results.

Under the rules of the UCAS scheme if the regrade is received by 31 August 2014 the University will honour the original offer made to you if you have now satisfied the conditions of your offer. The University will advise you on how your application will be reinstated for your original course choice. Regrades received after 31 August 2014 should still be notified to the University but you should note that your application can only be considered if there are vacancies available on the course you applied to. We will do our best to help you but you must understand that if the original course you applied to is oversubscribed we will not be in a position to offer you a place in the current application cycle.

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I have been accepted for entry this year but now I wish to take a gap year - what do I need to do?

If you have already been accepted and you decide that you would prefer to take a gap year you should make your request in writing to the Admissions and Access Service, giving brief details of what you intend to do during your gap year. Candidates are encouraged to make their requests as soon as possible so that their place may be allocated to another student.

Your request will be considered by the Selector for the course to which you have applied and if he/she agrees the necessary amendment to your application will be made and you will be advised.

Candidates should note that if their request to take a gap year is approved they will not automatically be allowed to take up their place in the current year if their plans change.

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I have been accepted for entry next year but now I wish to take up my place this year - what do I need to do?

If you have been accepted for deferred entry and you decide that you would like to take up your place this year you should make your request in writing to the Admissions and Access Service, giving brief details of your reasons. Candidates are encouraged to make their requests as soon as possible.

Your request will be considered by the Selector for the course to which you have applied and if he/she agrees the necessary amendment to your application will be made and you will be advised.

Please note that such requests would only be allowed if places are available.

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I have been accepted to Queen's but I wish to change my choice of course to another at the University - how do I request this?

If, after being accepted, you decide that you would like to be considered for an alternative course at the University you should make your request in writing to the Admissions and Access Service. You should briefly explain the reasons for your change course request. Candidates are encouraged to make their request as soon as possible so that their place on the original course may be reallocated to another student.

Your request will be considered by the Selector for the course to which you have applied and if he/she agrees the necessary amendment to your application will be made and you will be advised.

Candidates should note that if their request is approved they will not automatically be allowed to take up the place on their original course choice if they change their plans.

Students wishing to change their course choice should complete an Enquiry Form. Candidates should not submit more than one Enquiry Form.

If it is not possible to allow you to change your course your original offer will remain open to you.

Download Enquiry Form

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Can I decline my place at Queen's and enter Clearing instead?

Your acceptance is a serious commitment and it is not possible to simply decline the place.

If you have been accepted to study at Queen's and you no longer wish to take up your place please fax or write, to the Admissions and Access Service, explaining why you wish to be released from your place. You should quote your UCAS Personal ID Number and the course you have been accepted to study. You should note that if you are released from your place at Queen's the University is under no obligation to reinstate your offer. Therefore, you should only request to be released from your place after you have fully considered your plans.

Candidates are encouraged to make their requests as soon as possible so that their place may be allocated to another student.

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Can I decline my place at another university and enter Clearing for a place at Queen's?

Your acceptance is a serious commitment and it is not possible to simply decline the place.

You must contact the university/college concerned to discuss your reasons for wishing to decline their offer and they will advise you whether or not they are willing to release you from your commitment.

Before asking to be released from your place at another institution, you should contact the Admissions and Access Service at Queen's to ensure that you will be offered a place on your chosen course if you are eligible for Clearing. Students who get released from another institution should note that Queen's is under no obligation to accept them unless a place has been offered by a member of the Admissions and Access Service staff.

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I need to contact the University - whom should I contact?

All enquiries regarding admission to undergraduate degrees at the University are dealt with by the Admissions and Access Service. Therefore, you should contact the Admissions and Access Service and not any individual School/Department.

Please refer to our contact details and opening times if you need to contact the Office.

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