starting your course at Queen's
The following section contains important information on starting your course here at Queen's, including when the academic year commences and when you'll find out about accommodation.
- I have been accepted to Queen's - what next?
- When does the academic year start?
- When will I hear about university accommodation?
- When do I choose my modules?
You will receive formal confirmation of this decision through your UCAS Track account and not direct from the University. You will be referred to a website in order to confirm whether or not you intend to take up your place. If you decline the offer, you should understand that you will not be permitted to negotiate with other institutions in the UCAS system. Where offers are declined, even in error, there is no guarantee of places being reinstated.
Applicants who are away from home in August may authorise someone to take the necessary action on their behalf.
Failure to respond to your offer promptly will delay the despatch of your Welcome Guide.
Welcome Guides containing information about the Welcome Week programme and Enrolment and Registration will begin to be despatched from the end of August onwards, to those who have accepted an unconditional offer of a place.
The Welcome Guide will be sent to your home address so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details.
Your Welcome Guide will contain your username (student number) and password. You will be able to use these to login to your new Queen’s email address. Please check on a regular basis as the University and your academic department will use this to send you crucial information that you need to know before arriving.
If you have submitted your AS12 reply but have not received your Welcome Pack by 9 September, please contact the Student Helpline (028 9097 3223).
Remember that the Welcome Week starts on Monday 19 September 2016 and is a compulsory part of your timetable and all student are required to attend, so please ensure that you are available for Welcome Week.
When does the academic year start?
Although teaching begins on 26 September you should ensure that you are available during the preceding week as this is when Welcome Week takes place. Welcome Week starts on Monday 19 September 2016 and is a compulsory part of your timetable and all student are required to attend, so please ensure that you are available for Welcome Week.
There are three elements to the week:
- The Central University Programme
Our team of Student Guides offer a range of information and assistance, as well as organising events to help you find your way around Queen’s and get to know other students. These will take place starting in late August and throughout September. The main ‘Welcome and Induction Week’ takes place from Monday 19th September.
- School Induction Programme during Welcome and Induction Week. Your School will contact you after you have accepted an unconditional offer of a place, normally in early September, to provide you with a programme.
- Enrolment and Registration which must be completed to become a Queen’s student (see below). This will take place from Monday 12 September to Friday 23 September and for students moving into Elms Village, facilities will be available during the weekend of 17 and 18 September.
Welcome Week (19 - 23 September) is a compulsory part of your timetable and all students are required to attend, so please ensure that you are available for Welcome Week. During this week, some Schools will start their lecture programmes or run courses, which it is essential for students to undertake.
Your School (which is the name the University gives to your academic department) is responsible for your degree programme. Each School organises an induction programme with activities to help you get to know other students on your course, introduce you to staff from your School, and learn more about your course and the facilities of the University. As part of your School induction programme, you will meet your personal tutor (adviser) and other academic members of staff who will assist you with module selection. Details of the programme and appointments with academic staff will be sent to your Queen’s email address (details on how to access your Queen’s email account will be included in your Welcome Guide (details on how to access your Queen’s email account will be included in your Welcome Guide – as mentioned above).
The University Welcome & Induction programme complements your School induction programme and provides you with the opportunity to gain more information on the range of services offered by both the University and the Students’ Union, including details about sports services, clubs and societies, student support and much more. Our events are developed and led by Student Guides – senior students – who can answer your questions, give you useful tips and share their own experiences of university life with you. A very important part of this central University programme is the Vice-Chancellor’s Welcome Address to new students which will be held on Monday 19th September in the Whitla Hall.
Full details (including links to our Facebook pages) will be available on the Welcome Week website at www.qub.ac.uk/welcome. Please make sure you visit the website and check your Queen’s email regularly to stay in touch with what’s on.
Information about the ‘early’ events, including our ‘speed friending’ days and campus tours will also be published on this website – keep checking it after A-level results day.
It is not until you have completed the full registration process that you will be a fully enrolled student of Queen’s and entitled to use the wide range of services and facilities.
Registration consists of:
- Online Registration completing all 10 steps of the online Registration Wizard;
- On-site completion of registration to verify your qualifications and identification;
- Obtain your Queen’s University Student Card
If registration is not fully completed by the end of the fourth week of term, you will be withdrawn from the University. If you wish to re-register and are permitted to do so, a re-registration fee of £50 will be charged.
In order to complete your registration at Queen’s and be fully enrolled, you must bring with you:
- A valid original passport, EU National Identity card, or driving licence. No other form of identification will be accepted;
- Original documentary evidence of entrance qualifications and a certified English translation, where applicable. Please note - UCAS applicants who sat UK exams in 2015/16 will not need to bring original qualifications as we obtain these from UCAS;
- Any financial notification letters received from your Education and Library Board, the Student Loans Company, a sponsor letter or payment;
- If you are an international student you must also bring your passport and visa. The University is legally required by UKBA to retain a copy of your immigration documents and ATAS certificates.
With the exception of Nursing and Midwifery students (please see paragraph below), the Registration Wizard will be live from 10.00am on Monday 12 September. Your username and password will allow you to go online to check emails and start your registration before you arrive at the University. The Registration Wizard leads you through the required steps, but a Registration Wizard Guide is available online and details will be provided in your Welcome Guide.
For Nursing and Midwifery students only, the Registration Wizard will be live from 10.00am on Thursday 1 September and, in advance of this, you will receive details about your enrolment and registration from the School of Nursing and Midwifery. Please note that enrollment and registration normally takes place on 6 & 7 September.
Depending on your programme of study, you may be allowed to choose your modules, when using the Registration Wizard. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email on an ongoing basis, following receipt, to find out what is required regarding enrolment.
Information will also be available on the Welcome Week website at www.qub.ac.uk/welcome.
Information about student accommodation at Queen’s and how to apply is available at http://www.stayatqueens.com/. The Accommodation website is designed to guide you through your options for living in Belfast, when at Queen’s and to make sure you know what you need to do in order to arrange your accommodation. You should apply online for your accommodation at http://www.stayatqueens.com/.
Accommodation will be available from 17 September 2016 for a 38-week contract, or 10 September 2016 for a 39-week contract, most suitable if you are an international student attending the International Students’ Welcome and Orientation Programme. You should read the Allocation Policy on the Accommodation website, noting in particular relevant closing dates. We would highlight that, for students from Northern Ireland, the closing date for applications is 1 August 2016.
Any queries about accommodation should be addressed to:
Depending on your programme of study you may be allowed to choose your courses before Welcome Week. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email on an ongoing basis, from receipt, to find out what is required regarding course enrolment.