New Students

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Your application

What next

This section contains information on the next stages of the UCAS application process and you should read this carefully to ensure that you take any necessary action.

Applicants for courses in Medicine, Dentistry, Nursing & Midwifery and Pharmacy

Applicants for courses in Medicine, Dentistry and Pharmacy will receive instructions regarding completion of an online application for an AccessNI Enhanced Disclosure check and/or suitable alternative if you have been resident outside the UK and Republic of Ireland during the past five years. Please take care with completion and provide the correct verification of identity, if this is requested, as we will be unable to process your application without this. There are tight deadlines and we would ask for your assistance in ensuring that the application is submitted as quickly as possible.

Nursing and Midwifery applicants, who have been made offers, should have already returned their AccessNI applications and paid the fee, as advised earlier.

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Verification of results already achieved

If your offer includes the statement:

Please forward photocopies of all previous qualifications to the Admissions and Access Service, Queen’s University...

You should send a copy of your results, if you have not already done so, to the Admissions and Access Service to arrive not later than 22 July 2016. As stated, original documentation would be required at Registration in September.

You should forward copies of your certificates by post or email to:

Admissions & Access Service
Queen's University Belfast
Belfast
BT7 1NN
Northern Ireland

Email: admissions@qub.ac.uk

Please quote your UCAS Personal ID number and the name of the course you are holding an offer for when returning copies of your certificates.

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Confirmation of results still pending

The University will make decisions on all applications which are conditional (Firm and Insurance) on an ongoing basis as results are received and will notify UCAS formally. Applicants will then receive decisions through UCAS and not direct from the University.

If, for any reason, your results will not be available within the normal anticipated timescales, please advise the Admissions and Access Service as soon as possible and keep us updated on the position.

If you are accepted, you will receive confirmation of this via your UCAS Track account. Please follow the instructions in your UCAS Track account to let us know whether you wish to accept or decline the offer of a place.

The University receives results for United Kingdom A-levels and some other qualifications from UCAS. Please refer to the list below to ensure that you take the necessary action in relation to providing confirmation of your results.

 

1. Summer A-level/AS-level examination results

The University receives results for applicants direct from the various examination boards in the United Kingdom, although it may sometimes be necessary to contact applicants where results cannot be matched to an application. In this event, we require an actual certificated result and not modular results or marks.

 

2. Regrading of A-level/AS-level examination results

Decisions on applications will not be delayed pending the outcome of a request for a remark. However, if, as a result of a request for re-grading, your A-level/AS-level results are changed by an examination board, it is essential that you notify the Admissions and Access Service as soon as possible, otherwise no action will be taken. It must also be emphasised that it is the responsibility of the applicant to provide the Admissions and Access Service with documentary evidence of the grade and not simply marks or modular results. It should also be clearly understood that the University is not bound to honour re-grades but it does so up to 31 August, and after that, only if places are available.

 

3. GCSE examination results

The University does not receive these results direct from the examination boards and it is essential that you provide the Admissions and Access Service with documentary evidence of such results if they have been included in a conditional offer. In view of the deadline for decisions, this should be done immediately results are received.

 

4. BTEC/OCR/SQA (including HNDs and HNCs)

Applicants are not required to forward these results to the Admissions and Access Service since they are automatically received via UCAS. However, in the event of results not being matched to an application the applicants concerned will be contacted by the Admissions and Access Service, normally by email. Please note that offers have been made in terms of results in individual units and confirmation decisions will be made on this basis.

 

5. Scottish Results

Applicants are not required to forward these results to the Admissions and Access Service since they are automatically received via UCAS. However, in the event of results not being matched to an application, the applicants concerned will be contacted in writing by the Admissions and Access Service.

 

6. Access/Foundation courses 

In order to ensure that such applications are dealt with by the normal deadline, we would ask all applicants taking these qualifications to arrange for the Access/Foundation Studies Notification of Results form (see below) to be completed fully and returned to the Admissions and Access Service as soon as results are received and not later than 22 July 2016. For those undertaking Access/Foundation courses validated by Queen’s University or Ulster University, a clear statement of the overall result and the percentage marks obtained in each module are required. In the case of those completing an Access to Higher Education Diploma, validated by QAA, details of performance in each Credit and its level should be provided. Please note that, if you have already provided full information as indicated above, no further action is necessary.

Download Access/Foundation Courses Notification of Results form

 

7. Irish qualifications

In order to ensure the speedy processing of applications, applicants taking Irish qualifications, including the Leaving Certificate, Institute of Technology Certificates, Diplomas and Ordinary Degrees, should send their results to the Admissions and Access Service as early as possible using the Notification of Results form below. If the results form is faxed or emailed (as a scanned attachment), the original should not be posted since this can lead to confusion and may delay processing of your decision. Whilst the University receives Leaving Certificate results direct from UCAS, we still require applicants to complete this form to indicate their continued interest in our offer.

Download Republic of Ireland applicants Notification of Results form

 

8. International Baccalaureate

Applicants are not required to forward these results to the Admissions and Access Service since they are automatically received via UCAS. However, in the event of results not being matched to an application, the applicants concerned will be contacted by the Admissions and Access Service, normally by email.

 

9. Musicianship examinations

The School of Creative Arts requires evidence of the highest Grade achieved in Practical and/or Theory Musicianship examinations. Applicants for the BMus and BSc Music Technology courses should therefore arrange for photocopies or scanned copies of relevant Certificates to be forwarded to the Admissions and Access Service not later than 22 July 2016, especially if they have been included in a conditional offer.

 

10. Degree Results

Where offers are conditional on degree results, official confirmation of these (including overall degree classification, if applicable) should be forwarded to the Admissions and Access Service, not later than 22 July 2016.

 

11. Other examinations

Applicants completing other qualifications should arrange for photocopies or scanned copies of relevant Certificates to be forwarded to the Admissions and Access Service not later than 22 July 2016, especially if they have been included in a conditional offer.

 

Where results are not received, the University will make reasonable efforts to obtain these from applicants. However, the final responsibility for providing this information is the applicant's and if copies of certificates are not received by 31 August 2016 the University may deem the application unsuccessful.

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Interpretation of Conditional Offers

Conditional offers are expressed in terms of specific grades or marks in A-levels and AS-levels or other qualifications. The University does not make offers in terms of the UCAS Tariff. In order to be guaranteed admission, applicants must precisely meet or exceed the conditions of the offer. Some flexibility in the grades accepted is likely to be possible, though this will be dependent on the competition in individual subject areas and on government funding which determines the number of places available for NI and EU students.

A level examples:

  1. You are asked to obtain BBB at A level and you achieve ABC.
  2. You are asked to obtain A (Mathematics) BB at A level and you achieve AAB with a B in Mathematics. 

In both of these examples this means that you have not precisely satisfied the conditions of your offer, and your application will be be considered subject to the availability of places on your chosen course. If there are vacancies your application will be ranked along with other applicants and a decision will be taken on your application as soon as possible.

Edexcel National Diploma examples:

  1. You are asked to obtain 100 credits at Distinction plus 80 credits at Merit and you achieve 110 credits at Distinction, 60 credits at Merit plus 10 credits at Pass.
  2. You are asked to obtain 120 credits at Distinction plus 60 credits at Merit and you achieve 150 credits at Distinction, 20 credits at Merit plus 10 credits at Pass.

In both of these examples this means that you have not precisely satisfied the conditions of your offer, and your application will be be considered subject to the availability of places on your chosen course. If there are vacancies your application will be ranked along with other applicants and a decision will be taken on your application as soon as possible. The University will have to wait until August when we have received the results of all applicants before taking a final decision on your application.

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Unit Grade information and A* grades at A-level

Details of the grade obtained in each A-level and AS-level module will be available to the University in August and may be used to distinguish between applicants in tie-break situations during the Confirmation and Clearing period.

A* grades may be used in borderline cases.

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UCAS Adjustment Process

Each year some applicants pass their exams with better results than expected. This may mean that some will have not only met the conditions of their firm choice, but will have exceeded them. The Adjustment Process provides such applicants with an opportunity to reconsider where and what to study.

The Adjustment Process is available from A-level results day (18 August) until 31 August. Your individual Adjustment period starts on 18 August or when your conditional firm (CF) choice changes to unconditional firm (UF), whichever is later. From this time you have a maximum of five calendar days (five 24-hour periods, including Saturdays and Sundays) to register and secure an alternative course, if you decide this is what you want to do. Remember, you must have met and exceeded the conditions of your conditional firm (CF) choice. It is not possible to adjust your insurance choice (CI).

You should not register for Adjustment if you wish to change to another course within Queen’s. This is handled using the Enquiry Form as outlined in the procedure to request a change of course.

For full details about Adjustment and to check your eligibility, please visit the UCAS website at www.ucas.com.

Clearing and Adjustment Vacancies

Details of Clearing and Adjustment vacancies will be listed on the University’s website at www.qub.ac.uk/clearing and the UCAS website at www.ucas.com.

To apply for any of our Clearing Vacancies please complete and submit our Enquiry Form.

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Changed course offers

If, having received your results, you wish to be considered for an alternative course, you should complete the Enquiry Form.  Only one Enquiry Form should be submitted as multiple copies delay the processing of your request.

It is essential for applicants who receive changed course offers (notified via UCAS on form AS12C) to take the necessary action. If you fail to do so within five days, UCAS will decline the offer on your behalf.

NB This procedure should be used for a request for a change to a different course within Queen’s, rather than the Adjustment Process, which only applies if you wish to change to a course at another university.

Change of year of entry

If, having been accepted for admission this year, you decide that you would like to defer entry until September 2017, you should put your request in writing to the Admissions and Access Service for consideration by the selector. 

If you have been accepted for entry in 2017 and wish to take up your place this year, you should also put your request in writing to this Office. Permission can only be granted if places are available this year.

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