Staff Gateway


17 July 2017

path leading to McClay Lbrary from Lanyon

Payments Office

University Financial Year End – 31 July 2017

It is important that the University's accounts record all of the financial activity incurred during the period ended on 31 July 2017.

To ensure that expenditure is recorded correctly, all transactions relating to July 2017 and earlier periods, should be delivered to the Payments Office for input by the cut off dates listed below:

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•    Request for Payments – 10 August
•    Staff Expenses – 10 August        
•    Journals – 17 August
•    P2P Invoices – It is important that all Goods and Services received prior to the 31 July 2017, relating to P2P orders beginning '58', be GRN'd immediately on receipt in order that the related July dated invoices, delivered directly by Suppliers to the Payments Office, can be matched and processed for payment.

Further clarification of these arrangements, if required, may be obtained by contacting the Payments Office, 028 9097 3029.

Queen's welcome centre via the quad, between cloisters

Financial Year End

Sales Invoicing Arrangements

To facilitate the year end process, please note the following arrangements for raising sales invoices to customers for activities carried out prior to 31 July 2017.

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•    Up to 24 July 2017
As far as possible all sales invoices and invoice requisitions relating to activities completed, or due to be completed, prior to 31 July 2017 should be forwarded to the OSR section of Finance on or before 24 July 2017 to ensure inclusion in the 2016-17 annual accounts.

•    After 24 July 2017
Sales invoices and invoice requisitions relating to the 2016-17 year (ie period up to 31 July 2017), should be clearly marked as relating to 2016-17. These invoices will be processed in August 2017 and, where material, manual adjustments made by the OSR section of Finance to the 2016-17 accounts. All invoices relating to the 2016-17 year must be received by Friday 11 August 2017 to ensure inclusion in the 2016-17 annual accounts.

If you have any queries please contact the OSR section of Finance on 028 9097 1467 or 3033.

Lanyon building and front lawns at night time


Internal Vacancy

There is one internal vacancy this week:

  • Technician
    School of Biological Sciences

    Ref: 17/105672
    Closing date: Monday 31 July 2017

High view of the Lanyon building, including the Quad, the Peter Froggatt centre and the Administration building


Safety Service Relocation

From 1 August 2017, the Safety Service will formally transfer from the Human Resources Directorate to the Estates Directorate.

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The Safety Services team will remain at Lennoxvale until a suitable location, closer to the Main Site, is identified. The individual contact details for Safety Service staff will remain the same, but will now include the main Estates contact telephone and email address. 



STDU Relocation

The Staff Training and Development Unit (STDU) will be relocating to Human Resources, Level 4, Administration Building on Wednesday 19 July 2017. Any correspondence for STDU should now be sent to the new address. The email address remains the same. Staff extension numbers may change and these will be updated on the STDU website in due course.

World 100 Reputation Network logo


World 100 Reputation Network survey

Academic and Professional staff are encouraged to take part in the World 100 Reputation Network survey, which will be used to determine how judgements are made when rating the best universities in the world. The survey should take no more than 15-20 minutes to complete.

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£300 will be donated to UNICEF if 300 surveys are completed. If participants would like to have a copy of the summary of findings, please leave your email address at the end of the survey. Please click on the link above to participate. 



Employers for Childcare Seminar

  • Tuesday 1 August: Employers for Childcare Information Session – 'Big Changes, Big Choices', 1.00pm – 2.00pm, Room 0G/024, Peter Froggatt Centre

This lunchtime session is for both staff currently using Childcare Vouchers and staff not currently availing of the scheme but who may wish to in the future. Further information and booking available at this link.

an academic explaining something to a postgraduate student in the breakout area of the graduate school

Postgraduate Study

Postdoctoral Showcase Event

  • Tuesday 12 September: Postdoc Showcase Event, 9.00am – 4.00pm, Peter Froggatt Centre 

Attendance at this event is free. Find out more and register at this link.

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The programme for the day will include:

  • Keynote speech from a former postdoctoral researcher
  • Competitions for postdocs to showcase their research through three-minute and 10-minute talks, and a poster competition
  • Opportunities to meet with employers across a wide range of sectors and explore academic and non-academic career opportunities
  • Interactive panel discussion on the 'postdoc experience', covering academic and non-academic careers
  • Range of networking opportunities and a drinks reception 


Engage Conference 2017: Exploring Collaboration

  • Wednesday 6 and Thursday 7 December 2017: Engage Conference 2017: Exploring Collaboration, Bristol

The National Co-ordinating Centre for Public Engagement's call for contributions to the Engage Conference is open until 30 July. Staff are invited to nominate themselves as workshop contributors or as poster hosts. To find out more and to apply by 30 July, please see the NCCPE website. Bookings for the conference will open in September.

Negotiation handshake

Courses and Training

Leadership Institute Programme Launch

The William J Clinton Leadership Institute announces the launch of its latest programme – Leadership & Negotiation: Handling Difficult Situations. This programme will equip participants with the tools to handle difficult situations and explore the techniques to allow them to discuss what matters most. The course runs from 7–8 November 2017. 10% discount for all Queen's staff. Full details are available here



Belfast Pride Festival

Members of Queen’s staff and students will participate in this year’s Belfast Pride Festival – Northern Ireland’s largest lesbian, gay, bisexual and transgender (LGBT) festival which runs from Friday, 28 July - Sunday, 6 August, with the main parade on Saturday, 5 August. Find out more here.

QFT_The Beguiled

Arts and entertainment

Queen's Film Theatre listings

Screening this week:

The Beguiled; The Graduate; The Midwife; Dunkirk; Britain on Film: Coast and Sea. Also, NT Live Screenings of Angels in America Part One: Millennium Approaches, and supported screenings of Love Me Tender (Dementia Friendly) and Toy Story (Autism Friendly).

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  • The Beguiled: Sofia Coppola's seductive thriller adapts Thomas Cullinan's Civil War-set novel into a tale of desire, jealousy and revenge. 
  • The Graduate: Celebrating the 50th anniversary of The Graduate with a digital restoration of Mike Nichols' coming-of-age touchstone. 
  • The Midwife: A bright and charming drama about old acquaintances and new beginnings. 
  • Dunkirk: Christopher Nolan's epic action thriller Dunkirk opens as hundreds of thousands of British and Allied troops are surrounded by enemy forces, trapped on the beach with their backs to the sea.
  • Britain on Film: Coast and Sea: Travel round Britain's beautiful, varied coast, filmed throughout the 20th century from 1901 to 1978. 
  • NT Live Screenings: Angels in America Part One: Millennium Approaches: America in the mid-1980s. In the midst of the AIDS crisis and a conservative Reagan administration, New Yorkers grapple with life and death, love and sex, heaven and hell. 
  • Supported Screenings:
    • Dementia Friendly: Love Me Tender: The 1956 musical Western features a young Elvis Presley in his acting debut. Free tea, coffee, biscuits and interactive themed activities are available half an hour before the film.
    • Autism Friendly: Toy Story: Old-fashioned cowboy toy Woody is threatened by a new arrival in his owner's bedroom: the flashy, hi-tech Buzz Lightyear, who doesn't realise that he is just a plastic plaything and not an actual space-travelling hero.

Staff ticket price £5 (standard ticket price £6.70). More information and booking on the QFT website.

Naughton Gallery_Dying on Stage_performance photo

Arts and Entertainment

Naughton Gallery News

Coming up on Thursday 27 July in the Great Hall, for one night only, is Dying On Stage: a lecture-performance by Christodoulos Panayiotou. The event will feature a wide range of readings, video clips and archival material, and includes an interlude by dancer Jean Capeille addressing the concept of 'tragic irony'. The event is FREE but please RSVP to Please see the event page for more information.

Also, the HELLO MR. Exhibition continues. See the event page for more information.


Arts and Entertainment

Belfast Self-Portrait Exhibition

The Belfast Self-Portrait Exhibition has launched at the Ulster Museum.

Led by Dr Kieran Connell (pictured, centre) from the School of History, Anthropology, Philosophy and Politics, the exhibition offers an alternative perspective of a city that continues to be seen through the prism of division and conflict.

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The exhibition is a community photography project offering a unique visual snapshot of the changing demographics of Belfast and will provide a positive image of the city's growing diversity. In autumn 2016, two photography studios were set up in Castle Court Shopping Centre and the Ulster Museum. Over 200 members of the public participated, taking more than 1,000 self-portraits in total. 97 images and 25 framed images are now on display at the exhibition. 

The exhibition will run until Sunday 3 September 2017 in the Belfast Room at the Ulster Museum. Admission is free and suitable for all ages. More information available here.

The exterior of the Physical Education Centre (PEC), located beside the Botanic gardens


Summer Physical Activity Programme

The 2017 Summer Activity programme begins on Monday 24 July. Classes including yoga, pilates and dance, will run to w/c 28 August.

Organised by Staff Wellbeing and Queen's Sport, the classes are suitable for everyone.

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Introduction to Dance

Monday 24 July

1.10pm – 1.50pm

On Campus


Tuesday 25 July

1.10pm – 1.50pm

On Campus


Wednesday 26 July

1.10pm – 1.50pm

On Campus

Tone and Trim

Thursday 27 July

1.10pm – 1.50pm

On Campus

Blast Tabata

Friday 28 July

1.15pm – 1.45pm

Queen's Sport, PEC

To find out more, contact; to register and pay for classes, visit or contact the PEC reception (T: 028 9068 1126; E: Each six-week course costs £13.



Summer 2017 Walking Tours

Staff Wellbeing has organised a walking tour of Botanic Gardens on Friday 18 August, from 1.00pm – 2.00pm, and places are still available. 

Register to attend here.

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Botanic Gardens, on Queen's doorstep, boasts a wide variety of biodiversity as well as being home to the Palm House and the Tropical Ravine. Established in 1828, the gardens have been enjoyed as a public park by the people of Belfast since 1895.

International Dance Group


International Dance Group

Staff Wellbeing, in partnership with Queen's Sport, are promoting International Dance Group sessions for staff. The sessions will be taken by Mayte Segura, a freelance dance teacher in Queen's Sport, and will incorporate dance from all around the world.

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The next class will be held in Queen’s Sport on Sunday 30 July 2017, 3.00pm – 5.00pm. Staff will meet in Clements in the PEC at 3.00pm and the class will start at 4.00pm. The session is free of charge and registration is not needed.



Staff Wellbeing Choir – Call for New Members

Due to the success of the initiative, Queen's Staff Choir is being relaunched in September 2017. The Choir is open to all staff who have not already participated in the initiative (this is a request for new members only). No prior experience of singing or reading music is necessary as all songs will be taught by ear.

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The Choir rehearses one lunchtime per week and has the option of performing at internal events and in front of colleagues, family and friends.

Singing in a choir has physical, emotional and psychological benefits and these are particularly enhanced when singing as a group; you can read more about the benefits here. Choir leader, Una McCann, will lead members through songs from genres including blues, pop, Americana, gospel and world music.

Register your interest, using your Queen's email address via Eventbrite. Please note this process is only to register your interest. Depending on numbers, organisers will decide if there will be a need for two separate choirs.

Nightingale Holistic Therapies logo


Holistic Therapies for Staff

‌Nightingale Holistic Therapies promotes wellbeing by providing de-stressing, rejuvenating massage therapies, which are available at a discounted price for staff.

To arrange an appointment please contact Moyah or on 07713 563 036. More details at the Staff Wellbeing Page

Line of PCs


IT Training Courses

Training has ended for this academic year, except for the following course:

  • Tuesday 22 August: Web Authoring: Introduction to CMS (Content Management System), 10.00am – 1.00pm

Courses for next academic year will be made available for booking in late August/early September.

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ECDL: The next test date is Wednesday 19 July, 10.00am – 11.30am. To register your interest in taking ECDL or ECDL Advanced, email

Click here for more information on ECDL.

Tip of the Day: If you need to convert currency, volume, length, speed, time, weight and mass, etc, click the Start button on your computer and enter calculator in the search box; click the calculator 'View' tab and select 'Unit conversion'.

Lanyon building on Autumn evening


Round Up – Summer Editions

Please note that the Staff Round Up is now running fortnightly during the summer months. The next issue will be published on Monday 31 July. Please submit items by 1.00pm on Thursday 27 July.




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