European Physical Society Conference June 2017

Girl at a computer console examining visual data

Registration Instructions

All you need to know about registration

If you have any questions, requests or problems in the registration process, please contact  eps2017@qub.ac.uk.

Before you begin registration

  • Check out the hotel selection here
  • Decide if you and/or your accompanying person would like to participate in the evening activities:

    Welcome reception on Monday 

    Titanic Museum and Taste of Belfast gala evening on Thursday 

  • Decide if you and/or your accompanying person would like to participate in the social program on Wednesday afternoon and choose an activity. For more detail visit Excursions 28th June 2017

 

Registration

Online registrations will be accepted from 16th Jan 2017 to 14th May 2017 (inclusive) and late registrations will be accepted from 15th May to 18th June 2017 (inclusive).


 

Payment Instructions

All payments (registration fee, excursion, dinner) should be made in advance in pounds sterling (GBP, £). In exceptional circumstances payment can be accepted at the conference venue on 26th June. Please be sure to register in advance of the conference to avail of reduced fees, otherwise the full 'On site' fee will apply.

Online payment options:

Credit card

Our preferred method of accepting payment is via secure Credit/Debit card payment using the EPS 2017 Registration Portal. After your payment you will receive a proof of purchase. If you require a formal receipt please send a short email to eps2017@qub.ac.uk and you will receive one within a week. Please specify in this email if you also require a 'Delegate fee only' receipt for just the conference fee by itself. 

Invoice/Bank transfers:

***If you wish to pay by bank transfer please include the VAT number for your organisation in the box as instructed on the Payment Information page

The registration portal is also configured to accept payment via bank transfers/invoice.

  • Please enter the VAT number for your institute in the box beside 'If you intend to pay by Bank transfer/Invoice please enter the VAT number of your institute' . If this is not completed we will email you after registration is complete for this number.
  • Finally complete the registration as instructed on screen

Once you have completed your registration we will then send you an invoice. Please forward this invoice to your purchasing/finance office for your institution to pay directly (this is easiest from an administration perspective). If it is absolutely necessary to pay directly by bank transfer please send an email after your registration to eps2017@qub.ac.uk outlining this request and we will send you the bank transfer details to complete payment.

After your payment you will receive a proof of payment.

Onsite payment options:

Cash in GBP and Credit/Debit card.

 

Invitation letter to assist obtaining a visa

If you require an invitation letter to obtain visa, please contact eps2017@qub.ac.uk. Please note that we need to receive your registration and payment first due to safety reasons.


 

After the registration

You will receive an e-mail with an automatic confirmation that the registration form has been received. 

After payment you will receive a second email that you’ve made the payment.

Email eps2017@qub.ac.uk if you need to make changes.