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Terms and Conditions

Angled view of the front of the Lanyon building, the front lawns and the war memorial

Terms and Conditions, Payment Option

Make sure to read this important information before you register

Badges to be carried visibly

All delegates are required to visibly wear their conference badges during the conference and when entering the social program events.

Who is eligible for the student registration fee?

For a delegate to be considered a student:

•She/he must be currently enrolled in a PhD / master programme in her/his affiliated institution. 

•Proof of this is written on official stationary and signed by the student’s supervisor or head of department.

•The proof can be delivered by email to eps2017@qub.ac.uk.

•Please have your student ID with you at the reception desk for registration

•If no proof is delivered, the fee is raised to the regular fee.


Note to have your EPS membership number available at the reception desk. Due to the reciprocal agreement between APS and EPS, APS members may register at EPS member rates. However, note that individual members of other national physical societies are not necessarily automatically also members of the EPS.


All payments (registration fee, excursion, dinner) should be made in advance in pounds sterling (GBP, £). In exceptional circumstances payment can be accepted at the conference venue on 26th June. Please be sure to register in advance of the conference to avail of reduced fees, otherwise the full 'On site' fee will apply.

Online payment options:

Credit card

Our preferred method of accepting payment is via secure Credit/Debit card payment using the EPS 2017 Registration Portal. After your payment you will receive a proof of purchase. If you require a formal receipt please send a short email to eps2017@qub.ac.uk and you will receive one within a week. Please specify in this email if you also require a 'Delegate fee only' receipt for just the conference fee by itself. 

Invoice/Bank transfers

***If you wish to pay by bank transfer please include the VAT number for your organisation in the box as instructed on the Payment Information page

  • Please enter the VAT number for your institute in the box labelled 'If you intend to pay by Bank transfer/Invoice please enter the VAT number of your institute'. If this is not completed we will email you after registration is complete for this number.
  • Finally complete the registration as instructed on screen

Once you have completed your registration we will then send you an invoice. Please forward this invoice to your purchasing/finance office for your institution to pay directly (this is easiest from an administration perspective). If it is absolutely necessary to pay by Bank transfer please send an email after your registration to eps2017@qub.ac.uk and we will send you the bank transfer details to complete payment.

After your payment you will receive a proof of payment.

Onsite payment options are:

Cash in GBP and Credit/Debit card.

Confirmation of registration and payment

When registering online, you will receive an instant confirmation of successful registration to your e-mail. Later on we will confirm the participation upon receiving the payment. Note that participation confirmation letters cannot be sent before all the payments have been received.

Cancellation and Refund Policy

Please send possible changes to registrations and cancellations by email to eps2017@qub.ac.uk

All changes will be confirmed by email.

If a cancellation is received by 20th April 2017, the registration fee will be refunded with the exception of a handling fee of £50. No refunds can be made for the cancellations received after 20th April 2017 or in the case of not participating. However, note that there is no extra fee if a delegate's registration is transferred to a colleague from the same organisation.