Skip to Content

Acceptance of Gifts, Gratuities and Hospitality

The University is committed to the highest level of corporate governance and ethical standards in relation to the stewardship of the public and private funds for which it is responsible. 

In this context, a policy on the Acceptance of Gifts, Gratuities and Hospitality is in place within the University to provide guidance to staff and to lay members of Senate/University Committees on the circumstances in which it is, and is not, appropriate to accept gifts, gratuities and hospitality.  The policy is designed to provide protection, both for these individuals and for the University, on those occasions when a gift or hospitality has been accepted, by recording these and the reasons for their acceptance.

The policy covers all University staff, both full-time and part-time, and also includes lay members of Senate and co-optees to University Committees.

Please ensure that you are familiar with the policy and procedures required for reporting and approval, full details of which can be foundhere. For further information, please contact the Registrar’s Office. 

Philanthropic Gifts

The Development and Alumni Relations Office, on behalf of the Queen’s Foundation, co-ordinates the University’s efforts to seek philanthropic support and will routinely receive gifts on behalf of the University.  No specific request for a philanthropic donation should be made without the prior approval of the Director of Development and Alumni Relations.  This will allow due diligence to be conducted in line with the Policy for Acceptance/Refusal of Gifts, Endowments and Legacies.