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Clearing

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Frequently Asked Questions

  • What is Clearing?

    Clearing is a service that helps people without a university or college place to find suitable vacancies on higher education courses.

    The main Clearing period begins on the date when A-Level results are released in mid-August.

    Clearing Vacancies available at Queen's are listed on our website at www.qub.ac.uk/clearing. The pages are regularly updated during the Clearing period, and include information on what people should do if they need to make use of the Clearing process.

    For vacancies at other institutions please visit the UCAS website.

  • Who can use clearing?

    Most people who use Clearing have already applied through UCAS but have not secured a place on a course.

    You will be able to go through Clearing if:

    • You hold no offers and you have not withdrawn from the UCAS scheme;
    • Your offers have not been confirmed because you have not met the conditions;
    • You declined your offers or your offers were declined by default; or
    • You have applied after 30 June.

    If you are eligible for Clearing, you will be advised of this via your UCAS Track account.

    Please note that candidates who made a single choice application are not eligible for Clearing unless they pay an additional fee. Candidates in this position should contact UCAS.

  • How does Clearing work?

    The Clearing process runs from early July and helps to place students who applied late or have not secured a place on courses where there are still spaces.

    You will need to be available in person to deal with admissions tutors and make decisions. Plan your summer holiday so you are at home when your exam results come out.

    In Clearing, you can apply for any course that has places left. You do not need to keep to the same subjects for which you first applied.

    Vacancies available at Queen's will be published on our website at www.qub.ac.uk/clearing. Our vacancies, along with those for other institutions, will also be published on the UCAS website. Check the lists for courses that interest you and then contact the university or college to ask if it will accept you. It is a good idea to do this yourself because the admissions tutor will want to speak to you personally, not a parent or teacher. An admissions tutor who is seriously interested in you will ask you to refer your application to the university using your UCAS Track account.

    DO NOT refer your application to a university or college unless they ask you to do so.

    If you find a place through Clearing, UCAS will update your UCAS Track account accordingly.

  • What do I need to do?

    Do not panic if you did not get the exam grades you had hoped for and your offer is not confirmed. If you are flexible and you have reasonable exam results, there is still a good chance you could find another course through Clearing.

    If you are eligible for Clearing, you do not need to ask UCAS for details. UCAS will make the details available to your via your UCAS Track account. Make a note of your Clearing Number and UCAS Personal ID number. You will need to quote these during Clearing.

    Talk to your careers adviser and parents about which courses and subjects would be most suitable for you, particularly if your original UCAS application was unsuccessful. Next, find out which courses have vacancies and make a note of the ones in which you are interested.

  • Where can I find the official course vacancy listings?

    Vacancies available at Queen's will be published on our website at www.qub.ac.uk/clearing. Our vacancies, along with those for other institutions, will also be published on the UCAS website.

  • I have made a list of courses. Now what?

    Start contacting the universities and colleges about the courses that interest you. UCAS recommend that you telephone, fax or email. Keep your Clearing Number handy - you will be asked for your UCAS Personal ID number, Clearing Number and exam results.

    For vacancies available at Queen's please refer to the Clearing Vacancy section of this website and follow the instructions about applying for a place.

  • What do I do when a university or college offers me a place?

    If a university or college is interested in your application, they will ask you to refer your application to the university using your UCAS Track account.

    DO NOT refer your application to a university or college unless they ask you to do so.

    Remember that your application can only be sent to one institution at a time. So if you are not convinced that the course is for you - remember you do not have to commit yourself. Only when you are certain you have found the right course go to your UCAS Track account and refer your application to your chosen university.

  • How do I know if I have got a place?

    When the university or college has received your Clearing application, it will register a decision with UCAS and you will be able to see this via your UCAS Track account.

  • I have not applied to UCAS this year. Can I enter Clearing?

    You must complete a UCAS application form. The easiest way to apply is online via the UCAS website. Once the form is processed UCAS will make your Clearing Number and UCAS Personal ID number available to you via your UCAS Track account.

  • What if I cannot get a reference?

    Send your application form to UCAS without one. You can always forward the reference to UCAS later or arrange for the reference to be forwarded to your chosen university/college. You should check with the university or college you wish to apply to that they are happy to accept your application without a reference.

  • What is the closing date?

    UCAS will process application forms received until mid September. After this you must contact universities/colleges direct.

  • When will my Clearing details be sent to me?

    It depends on your circumstances but your Clearing details will definitely be made available to you as soon as you become eligible for Clearing. UCAS may be awaiting a decision from your Firm (CF) or Insurance (CI) choice in which case you are not eligible. Check your application on 'Track' for up to date information on your application status.

  • Can I decline my place at Queen's and enter Clearing instead?

    Your acceptance is a serious commitment and it is not possible to simply decline the place.

    If you have been accepted to study at Queen's and you no longer wish to take up your place please email (admissions@qub.ac.uk), fax or write, to the Admissions and Access Service, explaining why you wish to be released from your place. You should quote your UCAS Personal ID number and the course you have been accepted to study. You should note that if you are released from your place at Queen's the University is under no obligation to reinstate your offer. Therefore, you should only request to be released from your place after you have fully considered your plans.

    Applicants are encouraged to make their requests as soon as possible so that their place may be allocated to another student.

  • Can I decline my place at another university and enter Clearing for a place at Queen's?

    Your acceptance is a serious commitment and it is not possible to simply decline the place.

    You must contact the university/college concerned to discuss your reasons for wishing to decline their offer and they will advise you whether or not they are willing to release you from your commitment.

    Before asking to be released from your place at another institution, you should contact the Admissions and Access Service at Queen's to ensure that you will be offered a place on your chosen course if you are eligible for Clearing. Applicants who get released from another institution should note that Queen's is under no obligation to accept them unless a place has been offered by a member of the Admissions and Access Service staff.

  • Can I have my Clearing details before I get my A-Level results?

    Yes. If you are eligible for Clearing UCAS will automatically make your Clearing details available to you via your UCAS Track account.

  • Do I have to go into Clearing for the same courses that I put on my original application form?

    No, you are free to contact any university/college for any course you are interested in.

  • How many universities/colleges can I approach?

    There is no limit to the number of universities/colleges that you can approach to enquire about vacancies during clearing. However, you may only refer your application to one university at a time. It is important therefore that before referring your application that the university/college is going to accept you on to a course and that the course is for you.

  • Can I apply through Clearing to start in 2019?

    Yes, it is possible, with the agreement of the university/college. Your 'Acceptance in Clearing' letter from UCAS should state the Entry Date as 2019.

  • What if I am away or on holiday during Clearing?

    Do not be. It is best to make sure you are not away, so you can make the telephone calls yourself. Admissions tutors will want to see you or speak to you in person.

  • What is Adjustment?

    Each year some applicants pass their exams with better results than expected and this may mean that some will have not only met the conditions of their firm choice, but will have exceeded them.

    Adjustment allows you the opportunity to apply to a new University while still holding your original Firm choice.

  • Who is eligible to register for Adjustment?

    You will be eligible to register to use Adjustment if:

    • your results have met and exceeded the conditions of your conditional firm (CF) choice; and
    • you have paid the full application fee. If you have paid the single application fee and want to use Adjustment, you need to pay an additional fee.

    You will not be eligible to register to use Adjustment if:

    • you are confirmed (UF) at your firm choice but did not exceed the conditions of the offer;
    • you have a confirmed place on a changed course offer;
    • your original offer was unconditional; or
    • you are unsuccessful at your firm choice and are accepted by your insurance choice institution.
  • When does Adjustment begin and end?

    The Adjustment process is available from A-Level results day (16 August 2018 until 31 August 2018).

    Your individual Adjustment period starts on 17 August or when your conditional firm (CF) choice changes to unconditional firm (UF), whichever is later. From this time you have a maximum of five calendar days (five 24 hour periods, including Saturdays and Sundays) to register and secure an alternative course, if you decide this is what you want to do.

    If you want to try to find an alternative course you must register to use Adjustment so universities and colleges can view your application.

    Your Track 'choices' page shows you when your Adjustment period ends. If you become eligible to use Adjustment less than five calendar days before 31 August, you have the remaining time before then to find an alternative place. For example, if you become unconditional firm on 30 August you will have two days to use the process.

    If you do not find a suitable place elsewhere in Adjustment you will remain accepted at your original choice.

  • How do I register for Adjustment?

    If you want to use Adjustment, you will need to register in Track.

    The option to register will be displayed for all applicants whose place has been confirmed (status has changed from conditional firm (CF) to unconditional firm (UF)). However, you are only eligible if you have met and exceeded your original CF offer conditions. It will be up to the universities and colleges to verify this.

    To use Adjustment:

    1. Register in UCAS Track by clicking on 'Register for Adjustment' on your 'choices' screen.
    2. Contact a university or college to find another place.
    3. The institution will check that you have met and exceeded the conditions of your unconditional firm choice.
    4. The institution will tell you if they can offer you a place, and you tell them if you want to accept it.
    5. If you are accepted through Adjustment, your UCAS Track screen will be updated with the new choice and UCAS will send you a confirmation letter.
  • Should I register for Adjustment?

    If you are eligible to use Adjustment, please consider these points before you register:

    • Adjustment is entirely optional, and not everyone will want to try to find an alternative place. Nothing really beats the careful research you did before you made your application to find the right courses for you.
    • There is no guarantee there will be any vacancies on the course you decide you want to be considered for, and it is very unlikely that the most competitive courses will have any places available. If you are in this situation you may wish to re-apply for entry in 2019 in order to be considered for all courses. If other applicants decide to move places, the vacancy situation may change on a daily basis.
    • Before deciding to use Adjustment, you must also consider non-academic arrangements such as accommodation and student finance. These may be difficult to secure or there may be delays if changes are made at short notice.
    • Talk to your parents or a careers adviser at your school, college or local careers office. They can help you decide whether to register to use Adjustment.
    • If you register to use Adjustment, the university or college will check that your results were higher than those you needed to meet the conditions of your firm choice. Please make sure you understand exactly what this means.
    • You may contact more than one university or college to discuss vacancies, but you will only receive one formal decision through Adjustment.
    • If you have not received an alternative offer through UCAS before your Adjustment period ends, you will revert back to your original place.
  • What happens after I register for Adjustment?
    • Your individual Adjustment period started when your conditional firm (CF) choice changed to unconditional firm (UF). Your Track screen displays the date and time that your Adjustment period will end.
    • You will need to contact the admissions offices at universities and colleges direct to discuss possible vacancies and their entry requirements. There are no Adjustment Vacancy lists. Courses at Queen's which have declared Clearing Vacancies will consider applicants applying through Adjustment. See our Clearing Vacancies.
    • To apply for adjustment vacancies at Queen's follow the instructions on the Clearing and Adjustment vacancies webpage. See our Clearing Vacancies.
    • When you contact a university or college make it clear that you are applying through Adjustment, not Clearing. If they want to consider you they will ask for your Personal ID, so they can view your application. Please note, if you have registered to use Adjustment on 17 August, it may take a short time for your registration to be processed, and for the universities and colleges to be able to view your application.
    • If you are offered an alternative place and accept it, you will be giving up your original confirmed place. The new university or college will update UCAS, and the details will be displayed in the 'choices' section on your UCAS Track account. UCAS will also send you a new Confirmation letter. Please note that having been accepted to a new place via Adjustment your original choice will lapse.
    • If you don't find an alternative place before your Adjustment period ends, you will remain accepted at your original university or college.
  • Which courses at Queen's have Adjustment vacancies?

    There are no separate Adjustment Vacancy lists. Courses at Queen's which have declared Clearing Vacancies will also consider applicants applying through Adjustment. To apply for Adjustment Vacancies at Queen's follow the instructions on the Clearing and Adjustment Vacancies webpage. See our Clearing Vacancies.