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Appointment of External Examiners

External examiners are appointed by the Education Committee on the recommendation of the relevant School.

Prior to making such a recommendation the Head of School normally ascertains, by informal enquiry of the proposed appointee, that the nominee is willing to serve as an external examiner.

The immigration status of a nominee must be obtained by the School before submitting the nomination form to Academic Affairs. Following appointment, Schools must conduct a right to work check in line with the University procedure. Further guidance on Eligibility to Work is available from the People and Culture Directorate.

External examiners are appointed as subject or as programme external examiners. The nature of the appointment determines the work which the external examiner is expected to undertake and the requirements for attendance at Boards of Examiners meetings. Further information can be found in The Role of the External Examiner section of this Code of Practice. In some cases, an external examiner will hold both roles simultaneously; in such instances, both the external examiner and the relevant Board(s) of Examiners should be clear concerning the remit of the external examiner.

Nominations should include a URL for the external examiner’s institutional profile, or a CV if an appropriate URL is not available.

Where an appointment at Queen’s is an individual’s first experience of external examining, the School should nominate a mentor to provide support and advice. A mentor should be a member of Queen’s staff, who has experience as an external examiner at another institution and has no direct responsibility for the quality and standards of the provision under consideration. 

Appointments to teams of external examiners should normally be staggered, to ensure continuity of oversight. 

Nominations for the 2022-23 academic year should be submitted to Academic Affairs by 28 March 2022 for consideration by the Education Committee (Quality and Standards) in May 2022.

Note: It is the responsibility of each Head of School to ensure compliance with this Code of Practice. While operational responsibility may be delegated to School staff, the Head of School retains formal accountability for oversight of the School’s processes and procedures.