Annual Programme Review (Taught Programmes)

Principles

Annual Programme Review forms part of the University’s quality assurance framework, and enables us to reflect on the learning opportunities students have achieved, the academic standards achieved, and the continuing currency and relevance of our programmes.

All taught programmes must be reviewed annually. The programme specification is the definitive document for each programme, and should form the basis of all monitoring and review activity.

Changes to this Year's Process

Following feedback from Schools and Faculties, forms have been simplified this year to enable a clearer presentation of a single year of data. Trend data will not be examined in this year’s UG/PGT APR.

Schools are encouraged to submit concise reports focusing on: major issues; risks and ongoing/planned actions; good practice and plans for dissemination.

School Overview Reports should be completed only where this has been required by the relevant Faculty Dean. Directors of Education/Postgraduate Studies should contact the relevant Faculty Dean for confirmation.

An Exemplar APR form is available to assist Schools in completing reports.

Data

In conjunction with Student Services and Systems, Qsis reports have been streamlined where possible to better support Schools in extracting and reviewing their data.

Training sessions on the extraction of data from Qsis will be held in the Auditorium, McClay Library, on Friday 20 October 2017, 10am-12pm, and Tuesday 24 October 2017, 12-2pm. Schools are invited to nominate two staff members to attend one session. Registration for a session, entitled “Annual Programme Review (UG&PGT)”, is via iTrent.

It is advised that Qsis data reports are run on or after 30 October 2017 as this is when the data is at its cleanest following enrolment and registration.

DLHE outcomes data is available on the KPI Dashboard via Queen’s Online. Careers, Employability and Skills can advise further on this data.

FYES, SYES and NSS data is available through the Student Surveys SharePoint site. Careers, Employability and Skills can advise further on this data.

The Graduate School can advise further on access to PTES data.

For PGT programmes, the deadline for annual programme review returns (15 December) is in advance of the deadline for external examiner reports (31 December) and School responses (1 February). If Schools have received external examiner reports in advance of the deadline for APR submission, the relevant section of the form should be completed; otherwise, the section may be left blank.

The Director of Education will determine, in consultation with the Head of School and Faculty Dean of Education, whether each of the School’s programmes requires an individual pro forma to be completed, or if cognate programmes may be grouped on a single form. In instances where cognate programmes are grouped on a single form, both the aggregated data and the data for each individual programme must be presented.

Procedures

The Head of School is responsible for ensuring that all the programmes in the School are reviewed at the correct time and in line with the correct procedures every year.

Each School, according to its own procedures, will populate APR forms with the data indicated on the relevant template. There are templates for: undergraduate programmes; taught postgraduate programmes; validated and franchised collaborative arrangements (including Foundation Degrees or other Foundation/Sub-Degree provision); and articulation agreements. Queries on collaborative provision should be directed to Angela Douglas in Academic Affairs.

The School should establish one or more Programme Review Groups. The Programme Review Group(s) will be chaired by the Head of School (or nominee), and will be composed of the academic staff who teach on the programme(s), at least one student representative and, where appropriate, other stakeholders.

When completing reports, Schools are encouraged to submit concise reports focusing on: major issues; risks and ongoing/planned actions; good practice and plans for dissemination. An Exemplar APR form is available to assist Schools in completing the reports. School Overview Reports should be completed only where this has been required by the relevant Faculty Dean. Directors of Education/Postgraduate Studies should contact the relevant Faculty Dean for confirmation.

The Faculty Dean of Education or Postgraduates will arrange a structured conversation with the Director of Education for each School in the Faculty to review the draft Programme Reviews and, where applicable, Overview Reports before their submission to the Faculty Annual Programme Review Panel.

Each Programme Review and, where applicable, School Overview should be approved by the Head of School, and sent to Academic Affairs by Friday 15 December 2017.

The School Overviews and Programme Reviews will be considered by the Faculty Annual Programme Review Panel, serviced by Academic Affairs, in February 2018. The Panel will provide feedback to the Schools, and to the University Education Committee, indicating areas which require attention, and areas of good practice for dissemination across the University.

Templates and Contacts