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The Allocation Policy, reviewed and approved by the Car Parking Review Group, is as follows:

The allocation of parking permits is managed by the Estates Directorate

  • Permits are issued to staff on a first come first served basis in order of application, as well as position on the waiting list(s) of the car park(s) of choice.  With the exception of the RVH, ECIT and Elms Village students are not entitled to parking privileges
  • The University is committed to supporting disabled students and staff by providing appropriate support arrangements, with permits generally issued as follows:
    • Applicants in possession of a ‘blue badge’ are entitled to a parking permit
    • Applicants with a disability or medical condition which affects their mobility but who do not currently possess a ‘blue badge’, must get written confirmation of their disability from their GP, for consideration by the University Occupational Health Practitioner
    • Applicants with a temporary disability which affects their mobility may apply for a temporary permit.  Applicants must get written confirmation of their temporary disability from their GP, for consideration by the University Occupational Health Practitioner
    • All applicants may be referred to the University’s Occupational Health Physician who will advise the Estates Department regarding the issuing of permits
    • The full University Guidelines for completing applications for disabled permits and associated application forms are available on the Estates web page.
  • Staff are charged for parking at either a full or part time rate according to their employment contract
  • Part time hours are defined as working 60% (22.2 hrs) of full time hours or less, or three working days
  • Parking privileges are only available for one car park at a time, with the exception of disabled and ‘All Parks’ permits
  • All Parks permits will be issued only where they are strictly necessary to allow an employee to fulfil the duties of their employment. Requests for All Parks permits must be supported by Head of School/Directorate
  • Renewal of permits will typically take place over a 3 week period annually.
  • Permit holders failing to renew their existing permit within the stated renewal period will forego their parking privileges.
  • Unallocated capacity generated as a result of the renewals process will be offered to staff on waiting lists based a ‘first come first served’ basis.
  • Permits holders have access to the online parking permit system, available via Queen’s Online.  The system allows users to renew, request changes or cancel their permit.  New employees can also register their details for parking on the waiting list through this system.
  • Appeals with regard to the allocation process can be made to the Director of Estates.  The Director of Estates’ decision is final.

Any queries regarding this Policy or car parking management should be addressed to the Estates Department, Level 5 Administration Building, ext. 5005 or

Download allocation policy