External secondments are instances when a member of Queen’s staff with the appropriate skills and knowledge (secondee) is temporarily deployed to an external organisation (Company) to fulfil a particular paid role for a specified period of time (which may be extended if required by agreement). While on secondment, the secondee maintains their Queen’s University Terms and Conditions of employment and their continuous service is maintained.
Secondment opportunities are temporary in nature and secondees retain the right to return to their substantive post at the end of the secondment period.
For insurance and indemnity purposes, the Company’s insurance policy is required to cover the secondee for any loss, injury and damage caused by or to the secondee.
Guidance for managers and staff
- Requests for secondment require line manager approval.
- Managers should discuss any potential secondment in the first instance with their HR Business Partner (HRBP) and Finance Business Partner (FBP).
- Queen’s provides the written Secondment Agreement to be signed by all parties before the secondment begins.
- All parties (Current Employer (Queen’s), External Organisation (Company) and individual (secondee) agree the nature and terms of the secondment in the Secondment Agreement.
- Ensure any appropriate Health and Safety arrangements are considered.
- “Keeping in touch” arrangements should be agreed between individual and their Queen’s line manager.
- HRBPs and FBPs should be involved in agreeing the secondment terms as appropriate, for example, the FBP will be involved in decisions relating to recovering costs from Company, and HRBPs supporting decisions on terms and conditions. They should also be notified of approved arrangements for recording purposes.