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Leaving the university

Leaving Employment

Staff members may leave the university for a number of reasons including resignation, retirement etc. Please click on the relevant links below for further information on leaving employment.

  • Resignation

    Academic Staff

    Academic staff wishing to resign from the University are required to give 3 months' notice ending on 31 January or 31 July, in writing to the Vice-Chancellor and the HR Business Partner. Your letter of resignation should be accompanied by a completed Resignation Form.

    In the case of fixed term contracts employment is terminated on the date specified on the letter of appointment.

    Employment may be terminated by the University by giving 3 months' notice of termination in writing for reasons which comply with the provisions of Education (Academic Tenure) (Northern Ireland) Order 1988, namely good cause or redundancy as defined in that order.

    Employment may be terminated summarily on behalf of the Vice-Chancellor by the HR Director in the event of gross misconduct.

    Research/Academic-Related Staff

    Research/Academic-Related staff wishing to resign from the University are required to give three months’ notice in writing to the Head of School/Director and the HR Business Partner. Your letter of resignation should be accompanied by a completed Resignation Form.

    In the case of fixed term contracts employment is terminated on the date specified on the letter of appointment.

    Employment may be terminated by the University by giving three months’ notice in writing, to end on the last day of a month, or by giving payment in lieu of notice.

    Employment may be terminated summarily on behalf of the Vice-Chancellor by the HR Director in the event of gross misconduct.

    Other Categories of Staff

    Clerical, Technical, and Operational staff wishing to resign from the University are required to give notice in writing to the Head of School/Director and the HR Business Partner. Your letter of resignation should be accompanied by a completed Resignation Form.

    The amount of notice to be given varies with length of continuous service as follows: Less than 5 years’ service - 1 month's notice from Employer and Employee / 5 but less than 9 years’ service - 2 months' notice from Employer and 1 or where possible 2 months' notice from the Employee / 9 years or more service - 3 months' notice from Employer and 1 month's notice or where possible 3 months' notice from the Employee.

    In the case of fixed term contracts employment is terminated on the date specified on the letter of appointment.

    Employment may be terminated by the University by giving notice (as above) in writing, to end on the last day of a month, or by giving payment in lieu of notice.

    Employment may be terminated summarily on behalf of the Vice-Chancellor by the People and Culture Director in the event of gross misconduct.

  • Annual Leave

    Any outstanding annual leave should be taken during your notice period. You will need to discuss and agree this with your Line Manager. If this is not possible, you will be paid for any outstanding amount. If you have taken more leave than you are entitled to, a deduction will be made from your final salary payment.

  • P45

    Please ensure that we have your current address to send out your P45. You can log into QOL to update your personal details.

  • University Property and Equipment

    You must check with your Line Manager to ensure that all necessary arrangements are made for the handover of your work and the return of all University property; your staff card and keys, etc, before you leave.

  • Retirement Including Flexible Retirement

    Retirement

    From 1 October 2011, under the Employment Equality (Repeal of Retirement Age Provisions) Regulations 2011, the University no longer operates a Default Retirement Age of 65. Staff, wishing to retire, should do so in accordance with their normal contractual notice period, which dependent on staff category, will range from 1-3 months. To ensure that Pension benefits are available at the date of retirement, staff are encouraged to seek information on their pension benefits as early as possible and to provide at least 3 months notice of their intention to retire. Please note that for Academic and Research staff, the notice requirement from the employee remains three months but now ends on: 31 January or 31 July. This is necessary to enable the University to effectively plan the delivery of teaching and other related activities.

    Flexible Retirement

    The University is committed to adopting a more flexible approach to retirement, and as an alternative to full retirement, employees may reduce their working hours whilst drawing some of their accrued pension benefits. Please refer to the Retirement Policy for the details of the procedure to arrange and support flexible retirement. If you require further advice or guidance in relation to the above, please see Useful Links or contact reward@qub.ac.uk

  • Exit Interview

    You may be asked to complete an exit questionnaire. We are keen to hear your views about the University and your role. This will help us to understand why you are leaving and to identify any improvements we could make for the future.

  • Tell Us Where You Are Going

    Please complete this on the Resignation Form to tell us where you will be working. This information is required for our HESA records.