Your information is a valuable asset to you, and potentially to the wider University, and you will have invested considerable time, effort and money in creating and curating it.

To protect your information, you need to consider where it should be stored and how it will be backed-up and secured. You will need to think about whether you will need to share your information and be aware of how you and any collaborators can access the documents.

Where should I store my data?

Personal Storage

For personal storage the recommended storage options are OneDrive or Q: Personal

  • OneDrive is the Microsoft cloud service that connects you to all your files. It lets you store and protect your files, share them with others and access them from anywhere on all your devices. It is fully integrated with other Office 365 Apps.
  • Q: Personal is a centrally administered, backed up, secure area on Queen's servers for staff and students to store files.

For more information on both options click on the links at the top of the page.

 Group of Staff or Students working together

For a group of Staff or Students working together the recommended storage option is Teams

  • offers file storage and sharing along with other collaboration functionality such as calls, meetings, chat and access to additional Apps

Permanent data repository or to share with a wider audience

For a permanent data repository or to share with a wider audience the recommended storage options are SharePoint or Q: Shared. For a new repository SharePoint is recommended.

  • files on your OneDrive or in Teams which become permanent or you wish to share with a wider audience should be moved to SharePoint or Q: Shared

For more information on OneDrive, Teams, SharePoint and the Q:Drive click on the links at the top of the page.

Over the next few years, Queen's will be actively migrating data storage to the Cloud (OneDrive, Teams and SharePoint Online) as part of our Digital Transformation strategy (see the Information Services Plan for more information).

Data Security and Information Compliance

Regardless of where you store your data, you are still responsible for ensuring the data remains compliant with the University's: