Your information is valuable to you, and potentially to the wider University, and you will have invested considerable time and effort in creating it.
To protect your information, you need to consider where it should be stored and how it will be backed-up and secured. You will need to think about whether you will need to share your information and be aware of how you and any collaborators can access the documents. You should also consider what needs to happen to your information when you graduate or leave Queen's employment.
Where should I store my data?
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Personal StorageFor personal storage the recommended storage option is Office 365 OneDrive OneDrive is the Microsoft cloud service that connects you to all your files. It lets you store and protect your files, share them with others and access them from anywhere on all your devices. It is fully integrated with other Office 365 Apps. |
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Group of Staff or Students working togetherFor a group of Staff or Students working together the recommended storage option is Office 365 Teams Teams offers file storage and sharing (along with other collaboration functionality such as calls, meetings, chat and access to additional Apps.) SharePoint can also be used to store data which will be accessed by more than one person. |
For more information on OneDrive, Teams and SharePoint click on the links at the top of the page.
My data when I leave Queen's
When you graduate or leave employment with Queen's you will lose access to Office 365 including OneDrive and Teams.
If you will need any data on your OneDrive after you graduate or leave employment, back it up (USB or personal cloud storage) before you go.
Likewise, if you have any data you wish to keep on a Q: drive, back it up (USB or personal cloud storage) before you go as your Q: drive will be deleted shortly after you leave.
Any Teams you are in will persist after you graduate or leave employment with Queen's. If you are a Team Owner, ensure there is at least one other Owner before you go.
Data Security and Information Compliance
Regardless of where you store your data, you are still responsible for ensuring the data remains compliant with the University's: