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Checklist before departure

Admission and Accommodation

  • Apply in good time for both admission AND accommodation
  • How to Apply - check host university's website, employer's details
  • Ensure you have somewhere to stay for the first few days in case there is a waiting list 
  • Location, distance from the university & entertainment; means of transport
  • Cost; deposits, advance payments, etc., period of stay
  • Facilities available
  • What you may have to bring (e.g. bedding)


  • Apply for your Erasmus grant - contact the Global Opportunities Team (Careers, Employability and Skills)
  • Complete and return all sections of Bank Details form 
  • Notify the Student Loan Company of your intended placement
  • What additional sums may be made available - contact Education & Library Board to apply for enhanced student loan

Registration at the Host University

  • Where and when
  • What documents, photographs, etc. are needed


  • Passport
  • Letter from host university / letter of offer from employer 
  • Proof of financial support
  • Any requirements to register with authorities, e.g police

Health & Insurance

  • EHIC Form
  • Private insurance for health and belongings
  • Travel insurance


  • What kind of clothing to take

Cost of living

  • Public transport, saver tickets
  • Cheap places to eat/buy food
  • Student concessions generally


  • Learning Agreement (study) or Training Agreement (work) - essential - should be completed before departure or soon after arrival at host.
  • What choice of courses are available, content and level
  • Erasmus Intensive Language Courses - apply by 25 May
  • How teaching is organised, start and end dates for terms/semesters
  • Methods of instruction, class sizes
  • Attendance and work requirements
  • Methods of assessment
  • Grading schemes and issues of transcripts

Global Opportunities | 028 9097 5255 | /  

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