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Oncampus Jobs Code of Practice - Students

1. As casual, term time, summer vacation and one year placement vacancies become available, they will be
advertised to all students through MyFuture.

2. The following students are eligible to apply for vacancies advertised through Oncampus Jobs:

i.  enrolled and registered undergraduate and postgraduate students currently attending a course of study at Queen's University, Belfast*;

ii. *enrolled and registered postgraduate research students as follows;

   -   full time PhD students - for a maximum period of four years from date of first registration as an undifferentiated research student;

   -   full time MPhil students - for a maximum period of three years from date of first registration as an undifferentiated research student, (please refer to Oncampus Jobs for further details relating to students undertaking professional doctorates and part-time PhD and MPhil students);

iii.  students on a Placement Year that is a requirement of their course;

iv.  students who are registered for exams only;

3. Graduates are not eligible to apply for our vacancies or to work through our service . In line with this, any contract held through Oncampus Jobs will automatically end on the day before a graduand’s first available date of graduation. Please note, graduands who defer their graduation to a later date are not eligible to apply for our vacancies, and any contract held will automatically end on the day before their first available date of graduation.

4. Students on a leave of absence from the University and students undertaking a foundation course are not eligible to use the service. Stranmillis University College, St. Mary's University College and Ulster University students are also ineligible to apply for our vacancies.  Please note, any student who is not in good standing with the University (e.g. disciplinary, suspended for non payment of fees) may be restricted from using Oncampus Jobs.

5. Any student who fails to attend a prearranged interview with a School/Department/Unit without good reason or who otherwise abuses the service may, following an appropriate investigation, may be restricted from consideration for vacancies advertised through Oncampus Jobs and placed on an ineligible applicants list.

6. On occasion, vacancies may be advertised which require access to a student’s unofficial transcript during the shortlisting process (e.g. One Year Placement vacancies).  Students should note that, by applying for any such vacancy, they are giving permission for Oncampus Jobs to access their unofficial transcript for these purposes.  If an unofficial transcript is required for a vacancy, this will always be clearly indicated on the advertisement, and unofficial transcripts will not be used for shortlisting purposes for any vacancy unless explicitly stated.

7. Under current immigration regulations, Oncampus Jobs is required to check, and hold evidence of having checked, the right of individuals to work in the UK.  In order to comply with UK Visa & Immigration (UKVI) requirements, anyone who will receive payment for work must provide, in person, documentary evidence of their right to work before they take up the position.  Please note that these checks apply to everyone, not only to non UK nationals.  When applying for a vacancy through our service, students should not only have the right to work in the UK, but also the ability to provide appropriate evidence to demonstrate this.  Students should note that the inability to produce appropriate documentation to demonstrate right to work prior to their agreed start date will result in the offer of appointment being withdrawn.  Full details of the documents which can be accepted can be obtained from UK Visa & Immigration (UKVI).

8. Students are expected to be aware of their study commitments and should not accept work which will adversely affect their academic studies. Please note, it is the policy of Oncampus Jobs, underpinned by University recommendations, that full time students should not work in excess of 15 hours per week, except during vacations or other times when a student does not have the usual study pressures. (Student status permitting as per academic level, funding restrictions and/or UK Visa & Immigration requirements.)  Part time students should refer to Oncampus Jobs for further information regarding hours of work. Further advice and guidance on working restrictions for international students can be obtained from UKCISA  - UK Council for International Student Affairs. 

9. The Jobshop Coordinator will provide information about work related issues such as tax, how to apply for a National Insurance number, discipline and grievance procedures or, where appropriate, direct the student to another source which can offer more specialised information and guidance. 

10. Students requiring information or guidance on a range of issues not directly relating to a vacancy, e.g. writing a CV or information about financial support, will be directed to an appropriate source, usually within the University. Careers, Employability and Skills offers a programme of workshops designed to support students in developing their skills for employment. For details of these workshops and other services offered, please visit MyFuture for further information.


Careers Service | 028 9097 2727 |

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