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Employer Resources

Employers: Prepare for the Work Experience and Placement Fair

Our Virtual Careers Fair will take place on the Graduateland Portal which has lots of exciting features to help you showcase your brand, manage your event team and engage with the most relevant students on the day. In the sections below you will find online tools and resources to help you you navigate this platform, make the most of your virtual stall and prepare for this virtual Fair.

Step One: Register via MyFuture
User Guide for your Virtual Stall
Download here
Quick Guide - Changes for 3 March
Download here
1. Getting started

Once you have received confirmation of your registration via MyFuture you will be notified of when you can access our Virtual Event Portal to start setting up your stall. If you have already registered for the platform you can choose to import content from a previous event. 

New to the platform? Please ensure that you register with a new organisation name, only use an existing organisation if you have created it.  Watch our tutorial on how to register and create your profile.

Watch: Create your Graduateland Profile

2. Make the most of your stall

Our event lobby will open to students at 1pm on Monday 1 March, make sure your stall is ready! 

Watch: How to create your online stall

Content and Artwork Specification Quick Guide:

  • Introduction: Short overview of the company (750 character maximum). 
  • Description: More scope to provide details of your organisation (10000 characters).
  • Company Logo: White or transparent background recommended, png.-format, no tagline, larger than 400x400 pixels and square shaped.
  • Cover Image:  Recommended 1920 x 1080 px or larger. Max 5Mb.
  • Welcome Image: Recommended size: 480 x 375 px or larger. Max 5Mb.
  • Introduction Media: Either use an image (recommended size: 985 x 560 px or larger. Max 5Mb.) or a video (Public YouTube or Vimeo videos only).
  • Media Reel (Images): Recommended size: 1920 x 1080 px or larger. Max 5Mb. (Multiple images permitted)
  • Media Reel (Videos): Public YouTube or Vimeo videos only. (Multiple Videos Permitted)
  • Document uploads: Max 5Mb per document.

There is a very large scope on this platform for you to showcase your organisation, the minimum recommendation is: company logo introduction and/or description and welcome and/or introduction media.

3. Get your jobs noticed and attract the best candidates

All jobs should be advertised as usual on MyFuture, our free vacancy service, however, you will also need to add your current jobs to your virtual stall. The information you complete for each role will make it easier for students to search and filter, and chat to you on the day about the most relevant opportunities. You can assign a specialist team members to chat to students about specific roles at the event.

 

 

4. Get your event team ready

Add team members prior to the event and ensure that they are comfortable with the platform.  When you add a new member they will get an email notification and their profile will be linked to your organisation’s account. 

They will need to use the “forgot password” function on the log in page to select a password for them to use with their account. You should ask them to add their profile pictures to help personalise the experience.

Plan how you and your team will manage incoming chats and reach out to students on the day. 

Watch: Managing incoming chats at the event.

5. Make the most of the "Video Conversations" pre-booking tool

You can add "Video Conversation" slots to your stall for each member of your event team. The event lobby will open for students on the 17th of  February and students can pre-book a slot.  You will be able to review the requests and select the most appropriate candidates.

You will need to accept the slot and may need to select from a number of students. 

For those who don’t secure an "Video Interview" slot, it is worth asking your team to reach out to them via the live chat during the event.

For those of you who have used this platform before, please note that this tool was previously called "Interview slots" 

Watch: Add Video Conversation Slots to your stall.

6. Live Event: Make the most of your interactions at the event

Be as proactive as possible on the day and make use of the digital tools at your disposal: search and filter candidates who match your requirements and reach out to them to chat.

Don’t forget you can easily elevate the live chat to a video call through the platform.

Watch: Reaching out to student at the event

7. How our students are preparing

We are working hard to ensure that our students are preparing for the Fair and completing their profiles. Our webpages include a handy checklist, useful blog posts and other resources to help our students prepare, you can also view our Student Guide to Virtual Careers Fairs which may help you prepare to meet our student’s expectations on the day.

As well as those who will be keen to secure a position with you, you may also get interest from students that aren’t at the stage of applying for job opportunities but are keen to learn more about your company.  These conversations are equally as valuable for both parties.

8. Help and Support

If you require additional help and support with registration and general queries, please contact Elaine McMahon, Events Co-ordinator at careersfairs@qub.ac.uk.

For queries relating to the Graduateland Careers Fairs Platform, you will find a chat icon at the bottom right-hand-side of the log-in page and profile pages of Graduateland, please do not hesitate to contact us if you need further help.

During the live event, you can also use the chat function for technical difficulties, but please make us aware of any issues you are having via careersfairs@qub.ac.uk so we can try and expedite these. Our Employer Engagement Team will be on hand on the day to help and may visit you at your stall.

For general recruitment needs not related to this event, please visit our Employer Gateway Webpages.