Time Management Resources

Resources: 

Click on a subject area from the list below to access all of our time managment resources.

General Time Management

Overview:

Keeping on top of all your work at University can be a daunting and difficult task, especially with the demand of your personal life too. Many students find that balancing University life with personal life can be too much. How often have you said, so much to do, so little time to do it?

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Top Tips for Managing Your Time

Virtual Workshop:

Weekly Planning

Overview:

By effectively planning your week, it is likely that you will cope a lot better with your daily tasks. As a student you need to think about:

  1. What do spend your time on? 

    This includes the amount of time you spend at University, time spent with family and friends, time spent sleeping, eating etc. Basically, until you work out how much time you spend on all the different activities you have during the week, you won't be able to work out how many free hours you have in a week for studying etc.

  2. What are the areas you need to spend more time on? 

    This relates to your goals and objectives for the duration of your course at Queen's. For example your long term objective is to graduate from  University. In order to achieve this goal you need to set your objectives. These objectives need to be SMART (e.g. Specific, Measurable, Achievable, Realistic and Time Based). Click on the Setting Goals and Objectives section below for more information.

  3. What are the areas you need to spend less time on? 

    You will find that during your time at University, there are times when you have many deadlines to meet, and exams to prepare for. Regardless how well you manage your time, and plan in advance, you may find that there still aren't enough hours in the day to fit everything in. In situations like this you need to prioritise your activities. This involves distinguishing between important and urgent activities.Sacrifices may have to be made in order to complete any important tasks. 

Exercise:

Drag and drop topics from the right hand side into your weekly schedule to see how you spend your week.  When you're finished, click the Submit button for some guidance on your schedule.

Weekly Planning Exercise

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Weekly Planner

Prioritising Activities

Overview:

Once you are aware of your goals and objectives, you will find that there are a number of tasks/activities that must be completed in order to achieve them. During your time at university you may run into problems because you have a number of different tasks (e.g. assignments, group work activities etc) that need to completed in a short period of time. You may find that even with all your planning there are simply not enough hours in the day to get everything done.

If this happens, the most important thing for you to do is not to panic! Everyone, at some stage, will feel that they have not got the time to complete everything, which is why prioritising your work is so important. Your first starting point will be to write down all the different tasks that you need to complete (this will also stop you from forgetting something).

Once you have a list of all the activities you need to complete, you can then begin to prioritise your workload. You need to decide on which tasks are important, urgent, non-important and non-urgent. Deciding on this can be difficult, however, it may help to consider the difference between important and urgent:

Important Activities - Importance implies some assessment of the benefits of completing a task against the loss if the task is not finished.

Urgent Activities - Urgency relates to the length of time before the task must be completed.

There are various ways you can prioritise.  For example, you could number all your tasks 1, 2, 3 and so on, with number 1 being top priority. Then each day you should create a plan to complete as many of the listed tasks as you can, starting with number 1. Alternatively you could use a grid and place your tasks/activities in the grid to help you prioritise.

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Activities/Task Grid

Setting Goals and Objectives

Overview:

Before you can create any type of plan for spending you time, you first need to write down your goals.  It is good practice to list your overall goal for attending University and then set goals for each year or even semester afterwords. For example:

My Overall Goal for attending University (2012 - 2015)

  • Graduate from University with a  2:1 Classification in my chosen degree.  

My Goal for my first/second/third year of University

  • Complete all my modules successful and achieve a pass rate average of 55.

Once you know what your goals are, you then need a path to follow to achieve your goals. This is when you set your objectives. You objectives can be set for a complete Academic Year, a Semester on even on a monthly basis - it is entirely up to you. The only thing you need to remember is to make your objectives SMART: 

Specific
Measurable
Achievable
Realistic
Time Based
 

SMART objectives will mean that you are more likely to succeed. Being 'specific' with your objectives will mean that your objectives have some meaning and focus. If your objectives are 'measurable' then you will be able to know if you have achieved your objective. There is no point in setting objectives that are beyond your reach, therefore you need to ensure your objectives are 'achievable' but also 'realistic'. Setting an objective like "I will get 100% in all my exams this semester" will be extremely difficult to achieve and is not very realistic! Whereas if you have an objective like "I will aim to pass all my exams with an average of 60% this semester"  - this may be more achievable and realistic for you. Finally, you need to ensure that there is a time frame on your objectives, otherwise you may achieve your objective if you have no set time to complete it!

Pomodoro Technique

Overview:

Francesco Cirillo’s Pomodoro Technique (TM) is a productivity booster and helps with time management:

  1. Select a task to be accomplished
  2. Set the Pomodoro (a kitchen timer or even the timer on your phone) to 25 minutes.
  3. Work on the task until the timer rings.
  4. Then put a check on your sheet of paper to mark where you reached.
  5. Take a short break (around five minutes).
  6. Every four 'Pomodoros' take a longer break (up to an hour)

To keep track of your 'Pomodoros' and your breaks, try this free online tomato timer

Download Resources:

Pomodoro Cheat Sheet

Stress Management

Overview:

Stress can be both beneficial and problematic. It is important to know what the difference is and how to cope with stress in different situations.

Some benefits of pressure

  • Helps to motivate us e.g. to learn, achieve goals
  • Stimulates us to get things done
  • Pressure and demands from situations and people challenge us‌
  • Energy that can be used creatively
  • Personal growth

Think of a recent example where you felt stressed and it was useful to help you perform e.g. your driving test, revising for an exam. meeting an essay deadline...

Unhelpful stress

Sometimes stress can become a problem. Unhelpful stress is when you cannot successfully cope with, or believe you cannot successfully cope with, a situation - resulting in unwanted physical, mental or emotional reactions (HMSO 1987). If you start thinking, feeling or having physical sensations that are unpleasant and last for more than a short period of time, you could be stressed. This is your body is trying to tell you to slow down or calm down.

If you are struggling with stress please contact the University counselling support for helpful advice and support, or visit the Queen's Mental Health and Wellbeing page; you may also want to contact your GP.

 

Download Resources:

Stress Management

Stress Management at Exam Time

Web Resources

Time Management:

Assignment Survival Kit

Type in the submission date for your assessment and then follow the suggested steps.

Open University Guide to Time Management

How to organise your time and motivate yourself to use it wisely

The Pomodoro Technique

A time management technique to help you improve your productivity

The Student Room - Time Management

Time management explained: prioritising and being effective

Study Guides & Strategies

Useful tips for organising, prioritising, and succeeding in your studies

Mind Tools

Teaches you personal time management skills

Time management guide

To show you what you can do to improve your abilities to recognize and solve personal time management problems

Managing Stress:

Dealing with exam stress: The Student Room

Developing a positive mindset

NHS Student Stress

Signs of stress and where to get help

Managing stress at univeristy

Our Healthy Minds tips on studying, self-confidence and making friends

MIND Site for Students

MIND tips for coping with uni life

About.com

Here are some student stress relief tips and tools that students can use to learn study skills, prepare for exams and minimize their school stress levels to make learning easier.

ONE-TO-ONE APPOINTMENTS

Undergraduate students can arrange an appointment with a Learning Development Tutor for help in identifying key areas for improvement along with personalised guidance 

Appointments take place in the Student Guidance Centre and last up to one hour.  Click here to arrange an appointment through MyFuture.