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Getting The Most From Your Event

Event Completion

After an event, the process is not complete until all of the necessary follow-up has been completed and all loose ends have been tied up.  Following your event, make sure you:

  • Clean up all event-related materials and return any borrowed items to appropriate sources
  • Request receipts from speakers for reimbursable expenses
  • Request invoices from all suppliers and update budget with actual costs
  • Send 'Thank You' notes to speakers, special guests and event staff
  • Reflect on the planning process and make notes of areas for improvement

 

Attendee Follow Up

Once a guest has chosen to attend or you have built a relationship with an attendee, it is important to consider how you will maintain contact after your event to ensure maximum impact. Event feedback surveys are a great way to gauge how useful your guests found the event, find out what went well and what could be improved and open a post-event communication channel.

Surveys can be created and sent electronically using online applications such as Survey Monkey using the contact details you gathered at the registration stage.  A sample follow up survey can be found here, along with some useful Survey Tips.

 

Contact the Events and Conferencing Team

 

Call us on 028 9097 5340 or email events@qub.ac.uk

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