PGLI Guidelines

Postgraduate-Led Initiative Guidelines

  • Only activities aimed at and relevant to postgraduate students will be considered for funding. 
  • The maximum amount The Graduate School will award towards a Postgraduate-Led Initiative is £400.
  • As total costs for the proposed initiative may be more than the amount of funding awarded, the support agreed may be a contribution towards the proposal. 
  • If your activity/event runs across 2 consecutive days, additional requests for funding will be considered on a case- by-case basis.
  • Funding for hospitality costs (i.e. for tea, coffee & sandwiches) is restricted to a maximum of £100. Please note that for events lasting more than one-day additional funding for hospitality may be considered up to £200.
  • Designated QUB providers must be utilised (The Great Hall, Junction/Krem) for hospitality. Full details are to be provided on the breakdown of costs including the provider selected, items to be purchased, cost and numbers attending the event. Please note that we do not cover the cost of alcohol.
  • The Graduate School is happy to contribute towards the costs of onguest speaker. Additional guest speakers will have to be supplemented by other means e.g. your School.
  • Funding should not be used for direct financial assistance to individuals.
  • Please note that in line with University business need, the most cost-effective methods should always be used. Please provide two quotes for travel and accommodation identifying any airline carriers / taxi companies etc.
  • The Graduate School has an agreement in place with The Wellington Park Hotel and ask that this hotel is utilised unless justification can be provided as to why this venue has not been selected.
  • Support from The Graduate School should be acknowledged at any event or in conjunction with/on any material developed. The Graduate School branding will be supplied if you are successful.
  • Your application must be approved by your Head of School/PG Co-Ordinator. This endorsement must be submitted with your application.
  • The University premises should be used for all events
  • Please ensure that any staff members involved in the delivery of activities/events are outlined.
  • Funding is not available for any travel costs incurred by postgraduate students who are co-ordinating the event. 
  • Your application must be submitted 4 weeks in advance of your activity/event taking place.
  • Application forms are reviewed from the start of September up until the end of June. Please note that these will not be accepted across the months of July or August.
  • Acknowledgement of your application will happen within 5 working days of this being received.
  • Any decisions regarding the approval of funding for a Postgraduate-Led Initiative will be taken by a panel comprising senior management members of The Graduate School.
  • The panel meet on the last Thursday of every month to review any pending application forms. A decision regarding your application will be fed back in the days that follow.
  • If your application is approved, the funding will be processed by The Graduate School.
  • Receipts for all monies outlaid on the initiative must be submitted to The Graduate School after the event has run.
  • Successful applicants must submit a short Evaluation Report after the initiative has taken place.
  • Please adhere to the guidelines listed. If additional information is required you may have to resubmit your application to be reviewed at the next panel meeting, resulting in a delay to your proposed activity/event.
  • Each School has been allocated a set amount of funding. Once the allocation has been met, applications will be considered on a case-by-case basis.