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Research Student Support Structure

Research Student Support Structure for Covid-19 Impact

The below guidance has been collated to update research students on further support being put in place by the University to benefit all research students. The link at the bottom of this page will take you to information and application forms for the next stage of stipend extensions.

Overview of current support

The report structure for research students includes:

  • Student-Supervisor Meetings

    Students should be discussing their research plan and progress, level of impact of Covid-19 and proposed mitigations with their supervisory team on an ongoing basis, and recorded in the Research Student Lifecycle. Extension requests should be discussed with your supervisor where possible, who can provide advice on adapting your research, and help you explore options to manage your research and your personal circumstances (e.g. taking a temporary Leave of Absence, or if funding and visa conditions allow you to switch to part-time study), or connect you with support and advice relating to wellbeing, disability support, research skills, financial challenges and advice about funding terms and conditions. This is also a space to discuss any health or safety concerns relating to the way your research is undertaken. This includes recording any additional impacts, such as inability to access Citrix for an extended period of time.

  • Annual Progress Review (APR)

    APR meetings are also an excellent opportunity to reflect on the level of impact of Covid-19 on students’ progress,and the appropriate proposed mitigations and updates to their research plan.  APR panels are aware that this has been a challenging year for PGR students and will take this into account when assessing progress to ensure that this continues to be a supportive process for students.

  • Extensions to study time and fee free period - for students registered in 2019-20 up to 23 March 2020

    The University has put in place support for all students registered at some point in the 2019-20 academic year up to 23 March 2020 (excluding new students starting a research degree programme after 23 March 2020), on any registration status, to allow additional time without fees (a fee free period (FFP)).  This is tiered support depending on how much additional time is needed and can only be requested when students are approaching the end of your ‘normal’ period of studies.  Currently this is open to students who are due to complete their ‘normal’ period of studies or funded period on or before 31 March 2023.

    Students applying for funded extensions (stipend only) through the Stage 6 application process will have their time extension considered as part of this process. 

    Students who are not applying for a funded extension may request a FFP as follows: 

    FFP1: up to a 3 month time extension (or 6 months for part-time students) with no additional fees. Students do not need to make a case for the FFP1, but need to make their School Postgraduate Research Committee (via their School Office) aware that they need it, and the School will request it is added to their student record. If you are applying for a funding extension, your School will be made aware of the need for a time extension/ fee free period by the Postgraduate Awards team.

    FFP2: up to a further 3 month time extension (or 6 months for part-time students) with no additional fees. To request FFP2, students must outline a case for impact due to Covid-19.  The relevant form to complete can be obtained by contacting the School Office. If you are completing an application for a funding extension, this information will be shared with your School to endorse your request for additional time, and will be used by the Quality Assurance and Regulations team to consider your concession to maximum study time. If your request is endorsed by theSchool Postgraduate Research Committee (SPRC), it is then considered by the Pro-Vice-Chancellor for approval. 

    Further information relating to Fee Free Periods (FFPs) – Criteria here: FFP Criteria document

    See our Overview of Time and Funding Extensions for Research Students below for an overview of the process for students at different stages of research degree.

    The University regulations establish a maximum cumulative period of temporary withdrawals (Leaves of Absence) of 2 years. Leaves of Absence (LOA) taken due to Covid-19 impact between March and November 2020 will not contribute to this maximum. If a student takes a LOA after November 2020 due to ongoing Covid-19 impact, and then reaches the 2 year LOA maximum, unless there are specific circumstances relating to the research project, it is likely that a concession will be approved, following the normal process for extensions to LOA period.

  • Extensions to study time and fee free period - for PGR students who started study from 24 March 2020 - 31 August 2021

    The University has recently put in place support for all new postgraduate students who started a research degree programme 24 March 2020 to 31 August 2021, on any registration status, to allow additional time without fees (a fee free period (FFP)).  This additional time without fees can only be requested when students are approaching the end of their ‘normal’ period of studies. 

    FFP: up to a 3-month time extension (or 6 months for part-time students) with no additional fees. Students do not need to make a case for the FFP1 but need to make their School Postgraduate Research Committee (via their School Office) aware that they need it, and the School will request it is added to their student record.

    Further information relating to Fee Free Periods (FFPs) – Criteria here: 

  • **CV19-Stipend Extensions have now ended**

    An overview of the funding extension processes stages 1 to 6 that were undertaken is below.

Funding Body

Who was eligible

Who was responsible

UKRI Stage 1

UKRI funded students due to complete funding by 31 March 2021

DTP / CDT

DfE Stage 1 & 2

DfE-funded students due to complete funding by 31 March 2021

PG Awards

Santander Hardship Funds for PGR Students

Any self-funded student / student funded by body that did not offer extension with funding or normal period of study due to end between 1 March 2020 and 31 March 2021

Scholarship Panel

Queen’s Stage 3 (including UKRI Stage 2 and DfE Stage 3)

  • UKRI-funded students due to complete funding by 30 September 2021, or have needs priority considerations
  • DfE-funded students due to complete funding by 30 September 2021
  • Students funded by other funding bodies where funding extension was not granted, due to complete funding by 30 September 2021
  • Self-funded students due to complete normal period of studies by 30 September 2021

Institutional Panel

Queen's Stage 4

  • DfE-funded students due to complete funding by 31 March 2022
  • Students funded by other funding bodies where funding extension was not granted, due to complete funding by 31 March 2022
  • Self-funded students due to complete normal period of studies by 31 March 2022
  • Students who are part of the ESPRC or NINE Doctoral Training Partnerships due to complete funding by 31 March 2022. Other Research Council (UKRI) DTP students should speak to their DTP co-ordinator.

Institutional Panel 

Queen's Stage 5

  • DfE-funded students due to complete funding by 30 September 2022
  • Students funded by other funding bodies where funding extension was not granted, due to complete funding by 30 September 2022
  • Self-funded students due to complete normal period of studies by 30 September 2022
  • Students who are part of the ESPRC or NINE Doctoral Training Partnerships due to complete funding by 30 September 2022. Other Research Council (UKRI) DTP students should speak to their DTP co-ordinator.

Institutional Panel 

Queen’s Stage 6

  • DfE-funded students due to complete funding by 31 March 2023
  • Students funded by other funding bodies where funding extension was not granted, due to complete funding by 31 March 2023
  • Self-funded students due to complete normal period of studies by 31 March 2023

·       PhD or EngD students who were registered in the 2019-20 academic year up to 23 March 2020 (excluding new students starting a research degree programme after 23 March 2020) who had an approved leave of absence(s) or other programme changes (e.g. change to part-time study) were eligible to apply for funding in Stage 6 if the original (not revised) funding end date, or if self-funded their normal period of studies would have been due to end on or before 31 March 2023

  •  
  • Students who are part of the ESPRC or NINE Doctoral Training Partnerships due to complete funding by 31 March 2023. Other Research Council (UKRI) DTP students should speak to their DTP co-ordinator.

Institutional Panel

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