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I expect to receive a regrade based on my Centre Assessed Grades (CAGs) - what should I do?

Queen’s University is committed to showing as much flexibility as possible to maximise the number of applicants able to access Higher Education in what has been a very challenging year. We have been working hard to help as many students as possible navigate through the uncertain situation over the past few days and have significantly increased the capacity in many subjects to allow more students to be able to benefit from continuing their education at Queen’s.

The University appreciates the announcement regarding the use of CAGs will alleviate anxiety for some students but the university now urgently seeks clarity on a number of issues.

The University does not have access to the CAGs so is awaiting guidance from exam boards, including CCEA, regarding revised grades on the basis of CAGs. Only once this is received will the University be able to confirm places for students who may now meet the conditions of their offer.

It should also be clearly understood that the University is not bound to honour re-grades but it does so up to 7 September, except for the courses listed below, and after that only if places are available.

Queen’s University Belfast is committed to honouring the grades which offer holders have obtained through awarding bodies including regrades awarded through the appeals process. However, the following courses have strict number controls and we are unable to guarantee that applicants who are awarded a regrade will be admitted in September 2020:

  • Dentistry
  • Medicine
  • Nursing & Midwifery - all courses (Please note that some of the Nursing courses have a February only intake)
  • Social Work
  • Software Engineering with Digital Technology Partnership (subject to course running in September 2021)

If an applicant for one of these courses is awarded a regrade on the basis of CAGs which means they now meet the conditions of their offer, the University will receive notification from the Examination Body via UCAS. It is not necessary for you to forward any information to the Universsity. Applicants will be considered for entry in September 2020 subject to the availability of places.  If we are unable to accommodate an applicant for entry in September 2020, they will be guaranteed a place on their selected programme commencing in September 2021.

Furthermore, it should be noted that the University has genuine capacity restrictions in terms of teaching space, number of teaching staff and accommodation that have to be taken in to account, particularly for popular subjects. These issues are particularly complex this year due to the need to preserve social distancing and keep our staff and students safe.

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I have been accepted for admission to Queen's - what next?

You will receive formal confirmation of this decision through your UCAS Track account and not direct from the University. You will be referred to a website in order to confirm whether or not you intend to take up your place. If you decline the offer, you should understand that you will not be permitted to negotiate with other institutions in the UCAS system. Where offers are declined, even in error, there is no guarantee of places being reinstated.

Applicants who are away from home in August may authorise someone to take the necessary action on their behalf.

Failure to respond to your offer promptly will delay the despatch of your Welcome Guide.

Welcome Guides containing information about Enrolment and Registration will begin to be emailed from the end of August onwards, to those who have accepted an unconditional offer of a place.

The Guide will be emailed to you at the email address provided in your application so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details.

Your Welcome Guide will contain your username (student number) and password. You will be able to use these to login to your new Queen’s email address. Please check on a regular basis as the University and your academic department will use this to send you crucial information that you need to know before arriving.

If you have submitted your online reply but have not received your Welcome Pack by 7 September, please contact the Student Helpline (Tel: 028 9097 3223 or Email: reghelp@qub.ac.uk).

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 I have not met my target - what do I do?

If you have not quite met the target for entry to your CF or CI choice, do not panic and be patient.

Initially all those who exactly meet or better the conditions of their offer are accepted and after that Selectors must assess what room there is for 'flexibility'. Depending on the number of successful applicants and the number of vacancies still to be filled, it may be possible for some courses to offer places to applicants who have dropped slightly below their target grades but it will take several days before such a decision can be made.  Where this applies, it would be unusual for applicants with more than a maximum of a one or two A-level grade drop or equivalent, to be accepted.

If you were holding an offer for a high demand course (eg Accounting, Dentistry, Law, Medicine or Pharmacy) and would like to be considered for a place on another degree, you should complete our online Enquiry Form (see below) as soon as possible bearing in mind that your request can only be considered if there are vacancies. Filling in an 'Enquiry Form' will not affect your consideration for your original course choice - the Enquiry Form will only be considered if you are unsuccessful for your original course choice.

If there are no vacancies available or your grades are too low for either your original and alternative choice of course, unfortunately, your application will be unsuccessful. However, the University will do all it can to try to accommodate you before registering a decision.

Enquiry Form.

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 There is no decision on my application - what should I do?

We understand that this is an anxious time of the year and staff of the Admissions and Access Service will make all decisions as quickly as possible. However, it does take time to process all the applications we receive. We aim to have all of our decisions finalised by Thursday 20 August, if not sooner.

Initially all those who exactly meet or better the conditions of their offer are accepted and after that Selectors must assess what room there is for 'flexibility'. Depending on the number of successful applicants and the number of vacancies still to be filled, it may be possible for some courses to offer places to applicants who have dropped slightly below their target grades but it will take several days before such a decision can be made. Where this applies, only a maximum of a one or two A-level grade drop or equivalent is normally permitted.

If you were holding an offer for a high demand course (eg Accounting, Dentistry, Law, Medicine or Pharmacy) and would like to be considered for a place on another degree, you should complete and return an Enquiry Form (see below) as soon as possible bearing in mind that your request can only be considered if there are vacancies. Filling in an 'Enquiry Form' will not affect your consideration for your original course choice - the Enquiry Form will only be considered if you are unsuccessful for your original course choice.

If there are no vacancies available or your grades are too low for either your original or alternative choice of course, unfortunately, your application will be unsuccessful. However, the University will do all it can to try to accommodate you before registering a decision.

Enquiry Form

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I am only a few marks off the grade I was asked for - what can I do?

Selectors must base their decision on the grades you were officially awarded by the relevant examining board. 

The University does not set offers in terms of unit grades but will receive this information from UCAS and may use it in August/September in borderline cases.  

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 I have been accepted for entry this year but now I wish to take a gap year - what do I need to do?

If you have already been accepted and you decide that you would prefer to take a gap year you should make your request via our online Enquiry Form (see below). Applicants are encouraged to make their requests as soon as possible so that their place may be allocated to another student.

Your request will be considered by the Selector for the course to which you have applied and if he/she agrees the necessary amendment to your application will be made and you will be advised.

Applicants should note that if their request to take a gap year is approved they will not automatically be allowed to take up their place in the current year if their plans change.

Requests to defer entry to courses in Midwifery, Nursing and Social Work are not normally permitted unless there are extenuating circumstances ie medical.

Enquiry Form

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 I have been accepted for entry next year but now I wish to take up my place this year - what do I need to do?

If you have been accepted for deferred entry and you decide that you would like to take up your place this year you should make your request via our online Enquiry Form (see below).

Your request will be considered by the Selector for the course to which you have applied and if he/she agrees the necessary amendment to your application will be made and you will be advised.

Please note that such requests would only be allowed if places are available.

Enquiry Form

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 I have been accepted to Queen's but I wish to change my choice of course to another at the University - how do I request this?

If, after being accepted, you decide that you would like to be considered for an alternative course at the University you should complete an Enquiry Form (see below). Applicants are encouraged to make their request as soon as possible so that their place on the original course may be reallocated to another student.

Your request will be considered by the Selector for the course to which you have applied and if he/she agrees the necessary amendment to your application will be made and you will be advised.

Applicants should note that if their request is approved they will not automatically be allowed to take up the place on their original course choice if they change their plans.

Applicants should not submit more than one Enquiry Form.

If it is not possible to allow you to change your course your original offer will remain open to you.

Enquiry Form

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 Can I decline my place at Queen's and enter Clearing instead?

Your acceptance is a serious commitment and you should think carefully before giving up your place.

If you have been accepted to study at Queen's and you no longer wish to take up your place you should go to your UCAS Track account (www.ucas.com) where you will be able to Release your application to Clearing.

You should note that if you are released from your place at Queen's the University is under no obligation to reinstate your offer. Therefore, you should only request to be released from your place after you have fully considered your plans.

Applicants are encouraged to make their requests as soon as possible so that their place may be allocated to another applicant.

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 Can I decline my place at another university and enter Clearing for a place at Queen's?

Your acceptance is a serious commitment and you should think carefully before giving up your place.

Before getting yourself released from your place at another institution, you should complete our online Enquiry Form (see below) to ensure that you will be offered a place on your chosen course if you are eligible for Clearing. Applicants who get released from another institution should note that Queen's is under no obligation to accept them unless a place has been offered by a member of the Admissions and Access Service staff.

Enquiry Form

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 I need to contact the University - whom should I contact?

All enquiries regarding admission to undergraduate degrees at the University are dealt with by the Admissions and Access Service using our online Enquiry Form (see below). Therefore, you should contact the Admissions and Access Service and not any individual School/Department.

Enquiry Form

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